I'm Hidayah Mohamed, I have about 15 years of working experience as Administrator and Human Resources in several industries such as Construction, Manufacturing, Legal Firm, food and beverage and property management. -able to multitask, prioritize tasks, and manage time efficiently to meet deadlines.
Maintaining accurate employee records, documentation, and files
Acting as a point of contact for employees and external parties, handling inquiries and correspondence
Handling matters related to employment and industrial relations, including disciplinary action and grievances
Responsible for managing the entire recruitment cycle, including job postings, resume screening, interviewing, and selecting candidates
Addressing day-to-day employee issues and complaints, fostering a positive work culture, and ensuring clear communication between staff and management
Nurture a positive and motivated working environment
Undertake special assignment, ad-hoc functions and related duties as required
Setting up HR System
Preparing Company Handbook and Company Policy
Time Office & Payroll Management: To ensure compliance & maintenance of all statutory records as per legal requirements
Managing Time Office in terms of Leave, OD and short leaves
Leave & Attendance management
Providing required inputs and ensuring adherence to payroll process as per policy
Handling queries related to salary of employees
Senior Human Resource Executive
Ahmad Deniel, Ruben & Co
10.2022 - 05.2024
Act as Office Manager to Handling Admin and HR department
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Maintain office policies as necessary
Organize office operations and procedures
Coordinate with IT department on all office equipment
Manage contract and price negotiations with office vendors, service providers and office lease
Plan in-house or off-site activities, like parties, celebrations and conferences
Provide general support to partners guest and client
Supervising and monitoring the work of administrative staff
Prepared payroll, and recruitment for the firm
To accurately and timely process of payroll and ensuring allowances, and deductions are calculated
Prepared yearly Bar Council Subscription, Insurance for the Partners and Lawyer
Register for Staff Medical insurance
To ensure all the payment of statutory is on time and liaise with Income Tax, EPF, SOCSO department as and when is required
Hiring, and evaluating employees, taking corrective action when necessary
Responsible for conducting onboarding induction, sharing related onboarding emails and forms
Bridge management and employee relations by addressing demands, grievances, counselling employees and supervisors or other issues
Nurture a positive and motivated working environment
Undertake special assignment, ad-hoc functions and related duties as required
Leave & Medical Management – Leave System setup and maintenance, and communication part for leave matter
Employee Expenses Claims – Responsible to verified and checked for lawyer monthly expenses claims
Play a consultative role in matching candidate's profile and recommending candidates for hire to departments need
Organize and manage confidential documents, records and maintain an organized filing for smooth data retrieving
Senior Human Resource Executive
SH Dessert Sdn Bhd & Lucky Star F&B Sdn Bhd
05.2022 - 10.2022
Handling HR department, payroll, and recruitment for both companies
To accurately and timely process of payroll and ensuring that all overtime, allowances, and deductions are calculated
To ensure that all the personal file is updated in HRMS System
To ensure all the payment of statutory is on time and liaise with Income Tax, EPF, SOCSO department as and when is required
Hiring, training, and evaluating employees, taking corrective action when necessary
Developing, reviewing, and improving administrative systems, company policies, and procedures
Responsible for conducting onboarding induction, sharing related onboarding emails and forms
Employee Record Management – Prepare staff correspondence letter, ensure that all staff personal file is properly maintained, and staff info are up to date and updated to HR System
Leave & Medical Management – E-Leave System setup and maintenance, and communication part for leave matter
Employee Expenses Claims – Responsible for staff monthly expenses claims
Suggest and purpose training and development for staff
Engaged with training centre for Food Safety program, such as Food handlers training
HR AND ADMIN EXECUTIVE
Ingress Motors Centre Sdn Bhd
01.2022 - 05.2022
Liaise with contractors, suppliers and external parties on all issues regarding to the building
To ensure all the ad-hoc and contractual service providers and contractors perform their duty promptly and properly
To ensure all the equipment and system are following the relevant by-laws
Supervise admin team and ensure that daily office operations are performed in a seamless and efficient manner
Supervising day-to-day operations of the administrative department and staff member
Hiring, training, and evaluating employees, taking corrective action when necessary
Developing, reviewing, and improving administrative systems, policies, and procedures
Performance Management – Coordinate with all HODs on performance appraisal exercise and compile all data needed for the annual salary review, and the annual performance appraisal analysis
Employee Record Management – Prepare staff correspondence letter, ensure that all staff personal file are properly maintained and staff info are up to date and updated to HR System
Leave & Medical Management – E-Leave System setup and maintenance, and communication part for leave matter
Employee Expenses Claims – Responsible for staff monthly expenses claims and provide feedback and suggestion to superior on improving claims process/ workflow
Play a consultative role in matching candidate's profile and recommending candidates for hire to departments need
Coordinate orientation program on registration & employee handbook briefing session
Prepare manpower statistic and relevant reports for tracking and monitoring
Coordinate the non-management induction
Admin & HR Executive
MH Facilities Management Sdn Bhd
07.2020 - 10.2021
Managing all admin paperwork from all sites
Handling HR department, payroll, and recruitment
Organize and manage confidential documents, records and maintain an organized filing for smooth data retrieving
Handle telephone calls and emails and other correspondences
Supervise admin team and ensure that daily office operations are performed in a seamless and efficient manner
Supervising day-to-day operations of the administrative department and staff member
Hiring, training, and evaluating employees, taking corrective action when necessary
Developing, reviewing, and improving administrative systems, policies, and procedures
Working with accounting and management team monitor spending, and processing payroll and other expenses
Perform all secretarial duties and functions to Managing Director
Manage and maintain Managing Director schedule
Work closely with all departments and companies to achieve greater operational efficiency and to facilitate effective communication to Managing Director's desk
Assist Managing Director in drafting, preparation, and compilation of reports, presentations, meeting materials, etc
Handle telephone calls and emails and other correspondences
Possess the energy and positive attitude, a team player, able to multi-task, self-motivated and able to work under pressure in a fast-paced environment
Undertake assignments and other special tasks, ad-hoc duties assigned from time-to-time
To provide professional administrative support to the Executive Director
Do All Administration and clerical work
Create payment slip, payment voucher, and other documents
To prepare and maintain accurate financial records, including preparing and processing payroll and bank transactions
Documents filing & submissions
Maintaining efficient data management and filing system
Any other duties issued by the Executive Director
To maintain up-to-date records of staff records and leave administration
Act as reception went receptionist was not around
Administration Cum Human Resources Executive
RPH GLOBAL FACILITIES MANAGEMENT SDN BHD
08.2018 - 06.2020
Managing all admin paperwork from all sites
Handling all confidential documents
Handling HR department, payroll, and recruitment
Organize and manage confidential documents, records and maintain an organized filing for smooth data retrieving
Handle telephone calls and emails and other correspondences
Supervise admin team and ensure that daily office operations are performed in a seamless and efficient manner
Supervising day-to-day operations of the administrative department and staff member
Hiring, training, and evaluating employees, taking corrective action when necessary
Developing, reviewing, and improving administrative systems, policies, and procedures
Ensuring the office is stocked with necessary supplies and all equipment is working and properly maintained
Working with accounting and management team monitor spending, and processing payroll and other expenses
Collecting, organizing, and storing information using computers and filing systems
Personal Assistant to Director cum Administrator
S&S QUEST RESOURCES SDN BHD
07.2012 - 05.2016
Perform all secretarial duties and functions to Managing Director
Manage and maintain Managing Director schedule
Work closely with all departments and companies to achieve greater operational efficiency and to facilitate effective communication to Managing Director's desk
Assist Managing Director in drafting, preparation, and compilation of reports, presentations, meeting materials, etc
Organize and manage confidential documents, records and maintain an organized filing for smooth data retrieving
Handle telephone calls and emails and other correspondences
Possess the energy and positive attitude, a team player, able to multi-task, self-motivated and able to work under pressure in fast paced environment
Undertake assignments and other special tasks, ad-hoc duties assigned from time-to-time
To provide professional administrative support to the Executive Director
Do All Administration and clerical work
Create payment slip, payment voucher, and other documents
To prepare and maintain accurate financial records, including preparing and processing payroll and bank transactions
Documents filing & submissions
Maintaining efficient data management and filing system
Any other duties issued by the Executive Director
To provide support in HR functions
To maintain up-to-date records of staff records and leave administration
Act as reception went receptionist was not around
Handling in tenders' documentation and submission to developers
Executive Operations and Administration
Ezzy Mobile Sdn Bhd
01.2012 - 12.2012
Manage to do All Administration and clerical work
Act as reception went receptionist was not around
Create payment slip, payment voucher and other document
Any other task that is non-administrative
Documents filing & submissions
Data entry work
Maintaining an efficient data management and filing system
Organizing and coordinating the day-to-day work, coordinate emails, drafting letters, memos, and papers, arrange appointments
Any other duties issued by the Senior
To provide support in HR Administration functions
AR assistant
MXM International Sdn.Bhd
05.2010 - 01.2011
Company Overview: Industry Healthcare / Medical
Specialization Finance - General/Cost Accounting Role Basic Accounting/Bookkeeping/Accounts
Industry Healthcare / Medical
Practical Student
Pejabat Daerah Muar
01.2010 - 01.2010
Company Overview: Industry Government / Defence
Specialization Public Relations/Communications Role Public Relations
Senior Manager, Secretarial at MKH Resources Sdn Bhd (Dec 2010 - Mar 2021)/ MKH Global Plantation Sdn Bhd (Apr 2021 - Present)Senior Manager, Secretarial at MKH Resources Sdn Bhd (Dec 2010 - Mar 2021)/ MKH Global Plantation Sdn Bhd (Apr 2021 - Present)