Nor Hidayah Mohamed Kutty
Senior Human Resources Executive
Melaka
Summary
I'm Hidayah Mohamed, I have about 15 years of working experience as Administrator and Human Resources in several industries such as Construction, Manufacturing, Legal Firm, food and beverage and property management. -able to multitask, prioritize tasks, and manage time efficiently to meet deadlines.
Overview
15
15
years of professional experience
Work History
Human Resources & Admin Executive
Victory Recovery Resources Sdn Bhd
07.2024 - Current
- Overseeing office operations, ensuring smooth daily activities, and managing office supplies
- Maintaining accurate employee records, documentation, and files
- Acting as a point of contact for employees and external parties, handling inquiries and correspondence
- Handling matters related to employment and industrial relations, including disciplinary action and grievances
- Responsible for managing the entire recruitment cycle, including job postings, resume screening, interviewing, and selecting candidates
- Addressing day-to-day employee issues and complaints, fostering a positive work culture, and ensuring clear communication between staff and management
- Nurture a positive and motivated working environment
- Undertake special assignment, ad-hoc functions and related duties as required
- Setting up HR System
- Preparing Company Handbook and Company Policy
- Time Office & Payroll Management: To ensure compliance & maintenance of all statutory records as per legal requirements
- Managing Time Office in terms of Leave, OD and short leaves
- Leave & Attendance management
- Providing required inputs and ensuring adherence to payroll process as per policy
- Handling queries related to salary of employees
Senior Human Resource Executive
Ahmad Deniel, Ruben & Co
10.2022 - 05.2024
- Act as Office Manager to Handling Admin and HR department
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Manage contract and price negotiations with office vendors, service providers and office lease
- Plan in-house or off-site activities, like parties, celebrations and conferences
- Provide general support to partners guest and client
- Supervising and monitoring the work of administrative staff
- Prepared payroll, and recruitment for the firm
- To accurately and timely process of payroll and ensuring allowances, and deductions are calculated
- Prepared yearly Bar Council Subscription, Insurance for the Partners and Lawyer
- Register for Staff Medical insurance
- To ensure all the payment of statutory is on time and liaise with Income Tax, EPF, SOCSO department as and when is required
- Hiring, and evaluating employees, taking corrective action when necessary
- Responsible for conducting onboarding induction, sharing related onboarding emails and forms
- Bridge management and employee relations by addressing demands, grievances, counselling employees and supervisors or other issues
- Nurture a positive and motivated working environment
- Undertake special assignment, ad-hoc functions and related duties as required
- Leave & Medical Management – Leave System setup and maintenance, and communication part for leave matter
- Employee Expenses Claims – Responsible to verified and checked for lawyer monthly expenses claims
- Play a consultative role in matching candidate's profile and recommending candidates for hire to departments need
- Organize and manage confidential documents, records and maintain an organized filing for smooth data retrieving
Senior Human Resource Executive
SH Dessert Sdn Bhd & Lucky Star F&B Sdn Bhd
05.2022 - 10.2022
- Handling HR department, payroll, and recruitment for both companies
- To accurately and timely process of payroll and ensuring that all overtime, allowances, and deductions are calculated
- To ensure that all the personal file is updated in HRMS System
- To ensure all the payment of statutory is on time and liaise with Income Tax, EPF, SOCSO department as and when is required
- Hiring, training, and evaluating employees, taking corrective action when necessary
- Developing, reviewing, and improving administrative systems, company policies, and procedures
- Responsible for conducting onboarding induction, sharing related onboarding emails and forms
- Employee Record Management – Prepare staff correspondence letter, ensure that all staff personal file is properly maintained, and staff info are up to date and updated to HR System
- Leave & Medical Management – E-Leave System setup and maintenance, and communication part for leave matter
- Employee Expenses Claims – Responsible for staff monthly expenses claims
- Suggest and purpose training and development for staff
- Engaged with training centre for Food Safety program, such as Food handlers training
HR AND ADMIN EXECUTIVE
Ingress Motors Centre Sdn Bhd
01.2022 - 05.2022
- Liaise with contractors, suppliers and external parties on all issues regarding to the building
- To ensure all the ad-hoc and contractual service providers and contractors perform their duty promptly and properly
- To ensure all the equipment and system are following the relevant by-laws
- Supervise admin team and ensure that daily office operations are performed in a seamless and efficient manner
- Supervising day-to-day operations of the administrative department and staff member
- Hiring, training, and evaluating employees, taking corrective action when necessary
- Developing, reviewing, and improving administrative systems, policies, and procedures
- Performance Management – Coordinate with all HODs on performance appraisal exercise and compile all data needed for the annual salary review, and the annual performance appraisal analysis
- Employee Record Management – Prepare staff correspondence letter, ensure that all staff personal file are properly maintained and staff info are up to date and updated to HR System
- Leave & Medical Management – E-Leave System setup and maintenance, and communication part for leave matter
- Employee Expenses Claims – Responsible for staff monthly expenses claims and provide feedback and suggestion to superior on improving claims process/ workflow
- Play a consultative role in matching candidate's profile and recommending candidates for hire to departments need
- Coordinate orientation program on registration & employee handbook briefing session
- Prepare manpower statistic and relevant reports for tracking and monitoring
- Coordinate the non-management induction
Admin & HR Executive
MH Facilities Management Sdn Bhd
07.2020 - 10.2021
- Managing all admin paperwork from all sites
- Handling HR department, payroll, and recruitment
- Organize and manage confidential documents, records and maintain an organized filing for smooth data retrieving
- Handle telephone calls and emails and other correspondences
- Supervise admin team and ensure that daily office operations are performed in a seamless and efficient manner
- Supervising day-to-day operations of the administrative department and staff member
- Hiring, training, and evaluating employees, taking corrective action when necessary
- Developing, reviewing, and improving administrative systems, policies, and procedures
- Working with accounting and management team monitor spending, and processing payroll and other expenses
- Perform all secretarial duties and functions to Managing Director
- Manage and maintain Managing Director schedule
- Work closely with all departments and companies to achieve greater operational efficiency and to facilitate effective communication to Managing Director's desk
- Assist Managing Director in drafting, preparation, and compilation of reports, presentations, meeting materials, etc
- Handle telephone calls and emails and other correspondences
- Possess the energy and positive attitude, a team player, able to multi-task, self-motivated and able to work under pressure in a fast-paced environment
- Undertake assignments and other special tasks, ad-hoc duties assigned from time-to-time
- To provide professional administrative support to the Executive Director
- Do All Administration and clerical work
- Create payment slip, payment voucher, and other documents
- To prepare and maintain accurate financial records, including preparing and processing payroll and bank transactions
- Documents filing & submissions
- Maintaining efficient data management and filing system
- Any other duties issued by the Executive Director
- To maintain up-to-date records of staff records and leave administration
- Act as reception went receptionist was not around
Administration Cum Human Resources Executive
RPH GLOBAL FACILITIES MANAGEMENT SDN BHD
08.2018 - 06.2020
- Managing all admin paperwork from all sites
- Handling all confidential documents
- Handling HR department, payroll, and recruitment
- Organize and manage confidential documents, records and maintain an organized filing for smooth data retrieving
- Handle telephone calls and emails and other correspondences
- Supervise admin team and ensure that daily office operations are performed in a seamless and efficient manner
- Supervising day-to-day operations of the administrative department and staff member
- Hiring, training, and evaluating employees, taking corrective action when necessary
- Developing, reviewing, and improving administrative systems, policies, and procedures
- Ensuring the office is stocked with necessary supplies and all equipment is working and properly maintained
- Working with accounting and management team monitor spending, and processing payroll and other expenses
- Collecting, organizing, and storing information using computers and filing systems
Personal Assistant to Director cum Administrator
S&S QUEST RESOURCES SDN BHD
07.2012 - 05.2016
- Perform all secretarial duties and functions to Managing Director
- Manage and maintain Managing Director schedule
- Work closely with all departments and companies to achieve greater operational efficiency and to facilitate effective communication to Managing Director's desk
- Assist Managing Director in drafting, preparation, and compilation of reports, presentations, meeting materials, etc
- Organize and manage confidential documents, records and maintain an organized filing for smooth data retrieving
- Handle telephone calls and emails and other correspondences
- Possess the energy and positive attitude, a team player, able to multi-task, self-motivated and able to work under pressure in fast paced environment
- Undertake assignments and other special tasks, ad-hoc duties assigned from time-to-time
- To provide professional administrative support to the Executive Director
- Do All Administration and clerical work
- Create payment slip, payment voucher, and other documents
- To prepare and maintain accurate financial records, including preparing and processing payroll and bank transactions
- Documents filing & submissions
- Maintaining efficient data management and filing system
- Any other duties issued by the Executive Director
- To provide support in HR functions
- To maintain up-to-date records of staff records and leave administration
- Act as reception went receptionist was not around
- Handling in tenders' documentation and submission to developers
Executive Operations and Administration
Ezzy Mobile Sdn Bhd
01.2012 - 12.2012
- Manage to do All Administration and clerical work
- Act as reception went receptionist was not around
- Create payment slip, payment voucher and other document
- Any other task that is non-administrative
- Documents filing & submissions
- Data entry work
- Maintaining an efficient data management and filing system
- Organizing and coordinating the day-to-day work, coordinate emails, drafting letters, memos, and papers, arrange appointments
- Any other duties issued by the Senior
- To provide support in HR Administration functions
AR assistant
MXM International Sdn.Bhd
05.2010 - 01.2011
- Company Overview: Industry Healthcare / Medical
- Specialization Finance - General/Cost Accounting Role Basic Accounting/Bookkeeping/Accounts
- Industry Healthcare / Medical
Practical Student
Pejabat Daerah Muar
01.2010 - 01.2010
- Company Overview: Industry Government / Defence
- Specialization Public Relations/Communications Role Public Relations
- Industry Government / Defence
Education
Bachelor's Degree - industrial Management
University Industry Selangor
Selangor 06.2025 - 01.2010
STPM - Full Principle
SPM - Accounting
Skills
- Microsoft Office
- Excel
- MYOB Accounting System
- SQL Accounting
UBS PAYROLL
InfoTech HR Cloud System
MySyarikat HR System
Personal Information
Age: 39
Timeline
Bachelor's Degree - industrial Management
University Industry Selangor
06.2025 - 01.2010
Human Resources & Admin Executive
Victory Recovery Resources Sdn Bhd
07.2024 - Current
Senior Human Resource Executive
Ahmad Deniel, Ruben & Co
10.2022 - 05.2024
Senior Human Resource Executive
SH Dessert Sdn Bhd & Lucky Star F&B Sdn Bhd
05.2022 - 10.2022
HR AND ADMIN EXECUTIVE
Ingress Motors Centre Sdn Bhd
01.2022 - 05.2022
Admin & HR Executive
MH Facilities Management Sdn Bhd
07.2020 - 10.2021
Administration Cum Human Resources Executive
RPH GLOBAL FACILITIES MANAGEMENT SDN BHD
08.2018 - 06.2020
Personal Assistant to Director cum Administrator
S&S QUEST RESOURCES SDN BHD
07.2012 - 05.2016
Executive Operations and Administration
Ezzy Mobile Sdn Bhd
01.2012 - 12.2012
AR assistant
MXM International Sdn.Bhd
05.2010 - 01.2011
Practical Student
Pejabat Daerah Muar
01.2010 - 01.2010
STPM - Full Principle
SPM - Accounting
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