NIK ILLYA NAJWA NIK HALIM

• SAP Plant Maintenance (PM)
• Perform routine preventive maintenance for the SAP Module System
• Documentation
• In the context of 'F&E SAP system'.

 SAP Plant Maintenance (PM)

1. Ensure that all documents are in a state of readiness, following the standard operating procedures (SOP).

2. Streamline the process from Delivery Order to Invoice (INV), Parking (PARK), Goods Receipt (GR), and Service Entry (SE), while preparing accruals for PM.

3. Implement Statement of Account (SOA) and Payment Submission procedures.

4. Identify and verify the presence of any missing receipts, quotations, invoices, or related documentation in the payment process.

5. Maintain monthly updates for open Purchase Orders (PO) tracking reports.

6. Compile accruals for Preventive Maintenance and Material Management in the financial report.

7. Stay in contact with vendors to ensure timely completion of repair-related documentation as prescribed.

8. Prepare reports and conduct any necessary analyses as required by management.

9. Perform additional tasks as instructed.

10. Complete reports and other tasks as per management's instructions.

11. Resolve long-standing backlogs dating back five years to the present.

· Perform routine preventive maintenance for the SAP Module System.

1. Verify that Purchase Requests and Purchase Orders have clear documentation and terms and conditions for processing.

2. Update and maintain quotation records, Purchase Requests, and Purchase Orders, ensuring that signatory columns are kept current.

3. Record all activities within the same month.

4. Ensure that all supporting documents comply with SAP requirements.

5. Maintain both softcopy and hardcopy versions of all documentation in the portal.

6. Prepare transmittals to the Finance and other departments as required for approval.

7. Record Keeping and Document Management for the Finance Department

 Documentation

1. Ensure that Purchase Requests and Purchase Orders have clear documentation and terms and conditions for efficient processing.

2. Keep the quotation, Purchase Request, and Purchase Order records up to date, and ensure that signatory columns are updated accordingly.

3. Record all activities promptly within the same month.

4. Verify that all supporting documents comply with SAP requirements.

5. Maintain both softcopy and hardcopy versions of all documentation in the portal.

6. Prepare and submit transmittals to the Finance and other departments as needed for approval.

 In the context of "F&E SAP system":

1. Conduct regular preventive maintenance for the SAP Module System.

2. Ensure that Purchase Request and Purchase Order documentation maintains clear terms and conditions for efficient processing.

3. Keep quotation, Purchase Request, and Purchase Order records updated, while ensuring the signatory columns are current.

4. Promptly record all activities within the same month.

5. Verify that all supporting documents align with SAP requirements.

6. Maintain both softcopy and hardcopy versions of all documentation in the portal.

7. Prepare and submit transmittals to the Finance and other departments for approval, as required.

• Greet and welcome guests with a bright attitude, manage and maintain visitor management system and document accordingly
• Responsible for managing office (Office Management)
• Reply email, complain, and update account to all residents.
• Order front office supplies and keep inventory of stock
• Preparing and editing letters, memos and emails (Official Receipts), AGM meeting.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• Assist in preparing seminar room for setting up the seminar and training including arranging for refreshments where appropriate
• Handling front office reception building.

• Responsible for managing office (Office Management)
• Receiving visitors at the front desk by greeting and welcoming
• Order front office supplies and keep inventory of stock
• Arrange travel and accommodations, and prepare vouchers
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• Assist in preparing seminar room for setting up the seminar and training including arranging for refreshments where appropriate
• Manage correlation to the government, managing company license applications and other related matters
• Handling front office reception
• Update calendars and schedule meetings/events.

• Responsible for managing the affairs and personal of the CEO with other staff in the management and decision making.
• Manages department schedule by maintaining calendars for department personnel and arranging meetings, conferences, teleconferences, and travel
• Responsible for managing
• Completes requests by greeting customers, in person or on the telephone, and answering or referring inquiries
• Implementing new procedures and administrative systems
• Organize and host meetings (agendas/record meeting minute)
• In addition, I manage the program organized by the company
• Create all correspondence, invitations, daily reports, designs for event (banner & bunting)
• Managing official functions, seminars, carnivals and campaigns.

• Conducting assignments in all division such as concession, ticket sales, usher
• Trained as Assistant Manager to handle payroll calculations, work schedules, sales report.