NAJLAA YUSOFF

HR Responsibilities

• Policy Implementation: Oversee and ensure compliance with company policies and procedures.
• Process Improvement: Identify and propose enhancements to HR processes and operational workflows.
• Recruitment Support:Coordinate recruitment, including job advertisements, candidate background checks, screening, interview scheduling, offer letters, and follow-ups.
  Manage the onboarding process for new hires to facilitate smooth integration.
• Employee Records Management: Maintain accurate employee records and ensure proper documentation for government statutory reports (Income Tax, EPF, SOCSO).
• Employee Relations: Address employee queries, resolve concerns and conflicts, monitor attendance, and track leave requests.
• Performance and Development: Identify, coordinate, and assist in performance review management and employee training programs.
• Payroll Management & Employee Claim: Prepare and process monthly payroll, ensuring accuracy in salary revisions, new hires, terminations, leave records, and employee benefits.
• Ensure timely submission of statutory payments (EPF, SOCSO) and payroll reports.
• Administer year-end reporting such as E form filing and EA form distribution.
• Manage employee medical claims and other benefits.
  Participate in payroll-related projects and integration tasks as assigned.
• Employee Benefits Administration: Manage medical insurance, retirement benefits, and related claims, including annual renewals.
• Visa and Work Permit Applications: Process employment and dependent visa applications for expatriates and ensure proper documentation for Sabah work permits and Malaysia employment visas.
• Documentation Preparation:Prepare official letters such as offer letters, verification letters, increment letters, and contracts.
  Issue invoices for overseas contract staff.
  Develop and maintain an efficient documentation and filing system.
• Auditor Liaison: Liaise with internal and external auditors and close any findings in a timely manner.
• General HR Duties: Manage leave requests, conduct exit interviews, and ensure employee documentation is up-to-date.

• Travel Arrangements: Coordinate travel, visa, and itineraries for offshore operations and employee travel, including the Special Work Permit (SWP).
• Event Management: Organize and participate in company events, including staff engagement and customer-focused activities.
• Office Administration:Oversee general office operations, including repairs, maintenance, and coordination with building management.
  Purchase and manage office supplies, including pantry stock.
• IT Asset Coordination: Document and track IT assets, ensuring proper maintenance and updates.
• Expense Approval and Management: Obtain approvals for travel and expenses exceeding limits, manage expense records, and handle petty cash management.
• Inventory Management: Monitor company inventory, adjust stock levels as needed, and manage office supplies.
• Invoice Processing: Accurately process and manage high-volume invoices using designated systems