WAN NUR SHIHA AHMAD
HR EXECUTIVE
PARIT BUNTAR
Summary
Executive with background in corporate human resources. Highly skilled handling personnel management, hiring and maintenance of HR records. Manages administration of employee compensation and employee benefits.
Human Resources Executive with 2 years of experience in corporate environments. Strong background in hiring, training and dismissal processes. Strong organizational, analytical and interpersonal skills to connect effectively with various levels of employees.
Self-motivated HR Executive possessing 2 years of experience in human resources field and in-depth knowledge of organizational processes. Proficient in handling payroll, posting job vacancies and providing administrative support to human resource personnel. Successfully partners with other departments to achieve objectives.
Overview
32
32
years of professional experience
Work History
HR Executive
Lingkaran Luar Butterworth (Penang) Sdn Bhd
07.2022 - Current
- Manpower Planning
- Oversee and manage the overall recruitment process to employ and keep the best talent
- Analyze movement of employees within the organization on a periodic basis and provide information of current manpower strength
- Recruitment activities from placing advertisements, screening, shortlisting, interviewing, and selection, to offer, preparation and administering the signing of contracts
- Responsible for administrative task such as keep up to date the records for appointment letter, confirmation letter, transfer letter, promotion letter, retirement letter or any letters related to the staff
- Arranging medical check-up, opening bank account and others statutory requirements
- Coordinate and conduct induction and orientation programs
- Performance Management
- Work closely with other HOD in identifying the KPI for each individual/ group of employees
- Employee Relations
- Provide advice and coaching to line managers on HR related issues whenever required
- Responsible to handle staffs issue either by counselling, grievance handling procedures or implementing disciplinary action, termination and other employee related matters in compliance with Labour Law
- Organizing employees’ recreational activities and functions as and when necessary to create better and harmonious working environment
- HR Administration
- Manage day-to-day matters in respect of personnel administration
- Provide efficient administration support for all HR processes and programs
- Prepare HR/ Administration monthly reports and ad-hoc report
- To monitor on leave, medical, attendance and staff movement/ strength records
- Update documents such as employee handbook, forms, policies and other HR related documents
- Ensure business operations process and procedure is accordance to Employment Act and Malaysian law.
Procurement Executive
Samsung C&T Corporation UEM Construction JV Sdn Bhd
11.2015 - 12.2019
- Preparation and timely issuance of Purchase Order (PO)
- Ensure the PO reaches the respective suppliers and Project Team
- Preparation, update and monitor the status of Purchase Requisition (PR), PO and Delivery Orders (DO) to ensure smooth delivery to site
- Assisting and monitoring Concrete Order and payment
- Assisting and monitoring the movement of goods between the suppliers and site representatives to ensure goods delivered on time
- Preparation and timely issuance of Recommendation of Payment (ROP) upon receiving the invoice(s) from suppliers and ensure all the necessary supporting documents are attached for payment purposes
- Matching the suppliers’ invoices against PO in accounting system
- Monitor and follow-up with Project Team and Accounts Department on ROP issued
- Arrange and contact suppliers to collect their payment and ensure acknowledgement receipt of the cheque(s)
- To keep all records in an orderly manner according to the project and ensure all sensitive documents are kept carefully
- Any other related duties that maybe assigned by the Superior/ HOD.
Purchasing Assistant
UEM Construction Sdn Bhd
10.2013 - 10.2015
- Preparation and timely issuance of Purchase Order (PO)
- Ensure the PO reaches the respective suppliers and Project Team
- Preparation, update and monitor the status of Purchase Requisition (PR), PO and Delivery Orders (DO) to ensure smooth delivery to site
- Assisting and monitoring the movement of goods between the suppliers and site representatives to ensure goods delivered on time
- Preparation and timely issuance of Recommendation of Payment (ROP) upon receiving the invoice(s) from suppliers and ensure all the necessary supporting documents are attached for payment purposes
- Matching the suppliers’ invoices against PO in accounting system
- Monitor and follow-up with Project Team and Accounts Department on ROP issued
- Arrange and contact suppliers to collect their payment and ensure acknowledgement receipt of the cheque(s)
- To keep all records in an orderly manner according to the project and ensure all sensitive documents are kept carefully
- Any other related duties that maybe assigned by the Superior/ HOC 12
- Assist QS, HOC prepared Tender Documents and Subcontract Documents
- 13
- Assist HOC prepared Interim Claim to Client
- 14
- Assist Assistant Manager called Subcontractor for Tender Quotation and Tender Interview
- 15
- Clerical works for Contract Department such as typing letter, photocopy of tender, Interim Claims and Subcontract Documents, faxed and emailed letter to Suppliers / Subcontractors.
Purchasing Assistant
UEM Construction Sdn Bhd
05.2010 - 10.2013
- Preparation and timely issuance of Purchase Order (PO)
- Ensure the PO reaches the respective suppliers and Project Team
- Preparation, update and monitor the status of Purchase Requisition (PR), PO and Delivery Orders (DO) to ensure smooth delivery to site
- Assisting and monitoring the movement of goods between the suppliers and site representatives to ensure goods delivered on time
- Preparation and timely issuance of Recommendation of Payment (ROP) upon receiving the invoice(s) from suppliers and ensure all the necessary supporting documents are attached for payment purposes
- Matching the suppliers’ invoices against PO in accounting system
- Monitor and follow-up with Project Team and Accounts Department on ROP issued
- Arrange and contact suppliers to collect their payment and ensure acknowledgement receipt of the cheque(s)
- To keep all records in an orderly manner according to the project and ensure all sensitive documents are kept carefully
- Any other related duties that maybe assigned by the Superior.
Site Clerk
Engineering And Environmental Consultant Sdn Bhd
10.2006 - 10.2009
- Doing all administration works
- Applying computer and spreadsheet processing
- Operating and controlling of office photocopy machine, fax machine, telephone and office stationery
- Communicate with Head Office regarding all related documents to the project
- Ordering stationeries for Site Office
- Typing and manage minutes of meeting with Authority, JPP, IWK, and etc
- Typing and manage of Monthly Progress Report for JKR & Plus
- Handling Site Office Petty Cash Money
- Liaise with Contractor related to the project.
Clerk
Lingkaran Luar Butterworth (Penang) Sdn Bhd
11.1999 - 09.2006
- Doing all administration works
- Applying computer and spreadsheet processing
- Operating and controlling of office photocopy machine, fax machine, telephone and office stationery
- Communicate with Head Office regarding all related documents to the project
- Ordering stationeries for Site Office
- Typing and manage minutes of meeting with Authority, Plus, and etc
- Typing and manage of Monthly Progress Report for JKR & MHA
- Handling Site Office Petty Cash Money
- Liaise with Contractor related to the project.
Import Clerk
H.T.H Transport Sdn Bhd
01.1997 - 01.1999
- Typing, recording and filing all documents
- Applying computer and spreadsheet processing
- Operating and controlling office photocopy machine, fax machine and telephone services
- Communicate with HTH branches office in Johor Baharu, Singapore and Kuala Lumpur
- Handling invoices, shipment billings and transport statement of account
- Liaise with customer related to their good / shipment from Singapore, Johor Baharu and Kuala Lumpur
- Make an EFP & Socso contribution for Lorry Driver
- Check accounts balance with the bank
- Assist Manager to bank in all cheques.
Secretary
Zaidun-Leeng Sdn Bhd
01.1995 - 01.1997
- Doing all administration works
- Applying computer and spreadsheet processing
- Operating and controlling of office photocopy machine, fax machine, telephone and office stationery
- Communicate with Head Office regarding all related documents to the project
- Ordering stationeries for Site Office
- Typing and manage minutes of meeting with Authority, Plus, and etc
- Typing and manage of Monthly Progress Report for JKR & Plus
- Handling Site Office Petty Cash Money
- Liaise with Contractor related to the project.
Clerk cum Stenographer
ESA Jurutera Perunding Sdn Bhd
01.1994 - 01.1995
- Doing all administration works
- Applying computer and spreadsheet processing
- Operating and controlling of office photocopy machine, fax machine, telephone and office stationery
- Communicate with Head Office regarding all related documents to the project
- Ordering stationeries for Site Office
- Typing and manage minutes of meeting with Authority and etc
- Typing and manage of Monthly Progress Report for JKR
- Handling Site Office Petty Cash Money
- Liaise with Contractor related to the project.
Clerk Cum Stenographer
ESA Jurutera Perunding Sdn Bhd
01.1993 - 01.1994
- Doing all administration works
- Applying computer and spreadsheet processing
- Operating and controlling of office photocopy machine, fax machine, telephone and office stationery
- Communicate with Head Office regarding all related documents to the project
- Ordering stationeries for Site Office
- Typing and manage minutes of meeting with Authority, Plus, and etc
- Typing and manage of Monthly Progress Report for PLB, MHA & Plus
- Handling Site Office Petty Cash Money
- Liaise with Contractor related to the project.
Account Clerk
Burlington Air Express Sdn Bhd
01.1993 - 07.1993
- Assist Account Supervisor
- Liaise with customer regarding their accounts
- Do all account works such as handling invoices and billings
- Handling photocopy machine, telephone and fax machine
- Assist Account Manager to bank in salary, collect cheque book from bank and withdrawal money.
QA/QC Line Leader
Nippon Elec (M) Sdn Bhd
1 1992 - 12.1992
- Random check of PCB (Printed Circuit Board) / PWB (Printed Wiring Board) products
- Checked the product whether passes or not
- Control all operators under QA/QC Dept
- Attend meeting with Supervisor & Manager for QA/QC Department
- Do a daily, weekly and monthly report (damages) for related products
- Control quality of products.
Education
SPM -
Professional Diploma In Business and Industrial Management, 1st Class - undefined
University Teknologi Malaysia (UTM)
Executive Bachelor In Business and Industrial Management - Logistic And Supply Chain, 1st Class - undefined
Asia e University
Certified Business Professional (CBP) by American Industrial Certification Institute Certificate In Technical Printing - undefined
ITI Kuala Lumpur
Skills
Employee Relations
Recruitment and hiring
Recruitment and selection
Onboarding and Orientation
Staff recruitment
Payroll Administration
Employment law compliance
Phone
019-4655258
Yearsofexperience
30
Linguistic
- English, Good, Good
- Malay, Excellent, Excellent
Experiencedcapabilitiesbackground
- Construction Management, Construction, 22, Experience
- Forwarding Agent / Factory, Highway / Bridge, 4, Experience
- Transportation / QA QC, HR Executive, 2, Experience
Workachievement
- Successful Completion of Construction North South Expressway
- Successful Completion of Construction Butterworth – Kulim Expressway
- Successful Completion of Construction Lebuhraya Lingkaran Luar Butterworth
- Successful Completion of Construction Sewage Treatment Plant – Juru STP
- Successful Completion of Construction Penang 2nd Bridge Project
- Successful Completion of Construction Bayan Lepas Expressway
Summaryofcurrentrolesresponsibilities
Procurement Executive, Samsung C&T Corporation UEM Construction JV Sdn Bhd, Preparation and timely issuance of Purchase Order (PO), Ensure the PO reaches the respective suppliers and Project Team, Preparation, update and monitor the status of Purchase Requisition (PR), PO and Delivery Orders (DO) to ensure smooth delivery to site, Assisting and monitoring the movement of goods between the suppliers and site representatives to ensure goods delivered on time, Preparation and timely issuance of Recommendation of Payment (ROP) upon receiving the invoice(s) from suppliers and ensure all the necessary supporting documents are attached for payment purposes, Matching the suppliers’ invoices against PO in accounting system, Monitor and follow-up with Project Team and Accounts Department on ROP issued, Arrange and contact suppliers to collect their payment and ensure acknowledgement receipt of the cheque(s), To keep all records in an orderly manner according to the project and ensure all sensitive documents are kept carefully, Any other related duties that maybe assigned by the Superior, Also capable doing any job or task other than Procurement
Keyaccountabilities
- Accountable for timely issuance of PO for Merdeka PNB118
- Accountable for liaising with suppliers for the delivery schedule
- Accountable to assist and advise the suppliers and site representatives if there is any hiccup during the delivery
- Responsible for preparing approved vendor list
- Responsibilities - to carry out job until completed
Keychallenges
To ensure the delivery of goods meets site requirement and timely
Competencies
Good interpersonal and communication skills Proficient in PC skills, Microsoft Office, Excel Good in Malay and English (written and spoken), Honest, hardworking, reliable and dedicated
References
- Dato'. Ir Wan Azman bin Wan Salleh, Deputy Project Director, Samsung C&T Corporation UEM Construction JV Sdn Bhd PNB118 Project, Kuala Lumpur
- Ahmad Fauzi b. Hj Ali, Ex Project Director, UEM Construction Sdn Bhd Bayan Expressway
- Fairos b. Shaari, Head of Contract, UEM Construction Sdn Bhd Bayan Lepas Expressway
Personal Qualifications
- SPM, 1988
- Professional Diploma In Business and Industrial Management, University Teknologi Malaysia (UTM), 05/02/17, 1st Class, 3.62
- Executive Bachelor In Business and Industrial Management - Logistic And Supply Chain, Asia e University, 10/01/17, 1st Class, 3.58
- Certified Business Professional (CBP) by American Industrial Certification Institute Certificate In Technical Printing, ITI Kuala Lumpur, 1991
Timeline
HR Executive
Lingkaran Luar Butterworth (Penang) Sdn Bhd
07.2022 - Current
Procurement Executive
Samsung C&T Corporation UEM Construction JV Sdn Bhd
11.2015 - 12.2019
Purchasing Assistant
UEM Construction Sdn Bhd
10.2013 - 10.2015
Purchasing Assistant
UEM Construction Sdn Bhd
05.2010 - 10.2013
Site Clerk
Engineering And Environmental Consultant Sdn Bhd
10.2006 - 10.2009
Clerk
Lingkaran Luar Butterworth (Penang) Sdn Bhd
11.1999 - 09.2006
Import Clerk
H.T.H Transport Sdn Bhd
01.1997 - 01.1999
Secretary
Zaidun-Leeng Sdn Bhd
01.1995 - 01.1997
Clerk cum Stenographer
ESA Jurutera Perunding Sdn Bhd
01.1994 - 01.1995
Clerk Cum Stenographer
ESA Jurutera Perunding Sdn Bhd
01.1993 - 01.1994
Account Clerk
Burlington Air Express Sdn Bhd
01.1993 - 07.1993
QA/QC Line Leader
Nippon Elec (M) Sdn Bhd
1 1992 - 12.1992
SPM -
Professional Diploma In Business and Industrial Management, 1st Class - undefined
University Teknologi Malaysia (UTM)
Executive Bachelor In Business and Industrial Management - Logistic And Supply Chain, 1st Class - undefined
Asia e University
Certified Business Professional (CBP) by American Industrial Certification Institute Certificate In Technical Printing - undefined
ITI Kuala Lumpur
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