FARIZAN OSMAN

· To ensure day to day administration department run smoothly and efficiently.

· To be the first point of contact for all enquiry and assistance.

· Improvement on department day to day task by having proper procedure and guideline.

· Build effective relationship within and outside department so that can communicate well to solve the problem.

· Plan and proper utilize of approved budget within department.

· Create a safe work environment, manage risks & reduce exposure by maintaining office equipment and safe working procedure.

· Assist our staff on the inquiry. Dealing with correspondence, complaints and queries.

· Plan and coordinate administrative procedures and systems to streamline processes.

· Ensure the smooth and adequate flow of information within the company to facilitate other business operations

· Managing courier service and incoming mail, for local & international.

· Monitor inventory of office supplies (stationaries, pantry items, items for office maintenance such as bulbs, tools and etc) and the purchasing of new items with attention to budgetary constraints.

· To ensure office maintenance and staff houses such as repair & maintenance, housekeeping, security and pest control is well maintained.

· To ensure office supply, such as pantry item, stationery is well maintained.

· To ensure office equipment is well maintained, and comply with safe environment.

· Overseeing and agreeing to contracts and providers for services including security, parking, cleaning, lift and etc.

· To ensure all company motor vehicles insurance and road tax will be renewing accordingly.

· Organize and supervise for any building projects, renovations or refurbishments.

· Managing traveling arrangement either local or international for Bosses and employees, will liaise with regions if necessary.

· Dealing with immigration to get the new procedure for international traveling.

· Organize and manage any related Operation Division matters, such as Meeting, Budget, Dept KPI.

· Monitor costs and expenses for budget preparation and to be involve in cost reduction of travelling and office expenses.

· To ensure all the documents or files will be properly maintain in the record.

· To execute Department KPI

· To keep track on Admin Assets including regions.

· Help organize office events and provide ongoing assistance during events

· Any Ad-hoc task assigned by HOD/Management.

· To ensure all the agreement related will be maintained in the record.

· To ensure all the expiry of agreement (Premise, yard, staff house, service vendors) will be renewed accordingly.

· To ensure all company motor vehicles insurance and road tax will be renewing accordingly.

· All Trade licenses should be renewed accordingly.

· Provide support and assistance to region office especially on admin matters.

· As an intermediate person between regions and HQ.

• Direct report to CEO of the Company
• Coordinating internal and external Management correspondence and phone calls
• Managing diaries and organizing meetings and appointments
• Booking and arranging travel, transport and accommodation
• Organizing conferences; Asia Pacific Management Associate 2019 (APMA)
• Checking company stocks (pomegranate juice) at Jaya Grocers, Klang Valley
• Implementing and maintaining procedures / administrative systems
• Liaise with suppliers and vendors for Management's Review
• Various ad-hoc requests and other duties as assigned

• Direct report to Operation Sales Manager
• Attending customer meetings, inquiries, quotations and sales contracts
• Maintaining and developing relationship with existing and new customers
• Follow up on Purchase Orders, invoicing and payment
• Managed closing the sales for coating vessels; FPSO Perisai Kamelia and Sapura Kencana Energy (Platform Chemingat and East Belumut)
• Monitoring and ensuring timely collections

• Worked closely with Finance and Business Development Managers
• Communicated with Internal and Finance departments and processed documents from Clients
• Worked closely with Malaysia Billing, Sales and Operations team to optimise productivity by reducing DSO and Lapse Days
• Developed tracking mechanism and reported key performance measurements to improve efficiency of billing and collection
• Processed enquiries from other departments related to collection, account receivables for all clients such as PETRONAS
• Provided support to Business Development Manager
• Organized and conducted team building sessions; Golf Tournament with Clients
• Organized and conducted Open House Hari Raya and Break Fasting events with Clients

• Provided accurate and timely processing AP of high volume of invoices and travel & expense reimbursements
• Matching and batching of purchases, and invoices
• Researched and resolved accounts payable issues with internal departments and vendors
• Sorted accounting records, data and scanning of all documents in Finance HUB in Dubai
• Processing all staff expenses
• Maintaining vendor accounts
• Recording all cheques
• Ensuring that all invoices are properly coded
• Resolving issues and responding to questions from vendors
• Reconciling monthly vendor statements
• Identifying unpaid invoices and flagging them up for action
• Carrying out other general administrative tasks as directed as the Manager

• Provided accurate and timely processing AP of high volume of invoices and travel & expense reimbursements
• Matching and batching of purchases, and invoices
• Researched and resolved accounts payable issues with internal departments and vendors
• Sorted accounting records, data and scanning of all documents in Finance HUB in Dubai
• Processing all staff expenses
• Maintaining vendor accounts
• Recording all cheques
• Ensuring that all invoices are properly coded
• Resolving issues and responding to questions from vendors
• Reconciling monthly vendor statements
• Identifying unpaid invoices and flagging them up for action
• Carrying out other general administrative tasks as directed as the Manager