Aini Jawahir Binti Malikul Salleh
Kuala Lumpur
Summary
Results-driven administrative professional with extensive experience supporting senior management across administration, logistics, finance, and client relations. Proven ability to manage office operations, coordinate travel and events, handle confidential matters, and ensure smooth daily workflows. Experienced in liaising with clients and supporting multi-departmental functions in corporate and regional offices.
Overview
17
17
years of professional experience
Work History
Admin Support
Shared Service Centre Scholastic
Bangsar South
05.2023 - 10.2025
- Managed end-to-end catering arrangements and logistics for trainings, conferences, and corporate meetings.
- Managed petty cash operations, including verification, documentation, disbursement, reconciliation, and accurate record-keeping.
- Prepared invoices and POs, tracked approvals, and maintained records
- Managed filing systems with proper archiving, indexing, and secure record-keeping.
- Monitored inventory and replenished office supplies.
- Managed office administration, vendors, utilities, and subscriptions.
- Liaised with authorities (DBKL, Bomba) for licensing and compliance.
- Oversaw office facilities, repairs, and cleanliness.
- Supported smooth and secure daily operations.
- Reason for leaving: Voluntary Separation Scheme (VSS).
Executive Administration & Secretary
Regional Office Scholastic Asia Sdn Bhd
Kuala Lumpur (Remote)
02.2014 - 10.2025
- Managed diaries, scheduled meetings, coordinated calls, and arranged full travel for VP/Directors and staff.
- Organized hotel bookings and logistics for annual dinners, trainings, conferences, and general meetings.
- Handled petty cash including verification, documentation, disbursement, reconciliation, and record-keeping.
- Assisted VP in handling private and confidential matters with full professionalism and discretion.
- Supported visa processing, APEC card applications, renewals, and other travel-related documentation.
- Prepared invoices and purchase orders, tracked approvals, and maintained accurate financial documentation.
- Maintained filing systems including document opening, archiving, indexing, and secure record management.
- Managed Facebook inquiries and supported anti-piracy monitoring on Lazada and Shopee platforms.
- Monitored inventory, replenished stock, and ensured continuous supply for smooth front-office operations.
- Oversaw office administration including supplies, utilities, rentals, subscriptions, and vendor management.
- Liaised with DBKL, Bomba, and other authorities for business licensing, compliance, and safety approvals.
- Managed office facilities, coordinated vendor repairs, and maintained workspaces and restrooms regularly.
- Ensured secure and efficient daily operations across all departments, supporting overall business needs.
- Served as Committee Member, Sports Club (2014–2017) and President, Sports Club (2017–2019).
- Reason of leaving: Left under company’s Voluntary Separation Scheme (VSS), seeking continued career growth and development.
Legal Administrator cum Secretary to Legal Director (Contract)
Tesco Stores (Malaysia) Sdn Bhd
02.2013 - 02.2014
- Managed diary, appointments, meetings, and conference calls for the Legal Director.
- Arranged travel logistics including flights, accommodation, and itineraries for Director and overseas visitors.
- Assisted in updating governance documents, meeting timetables, and terms of reference.
- Prepared visit packs, induction packs, and meeting packs for senior hires and leadership meetings.
- Handled confidential matters and provided comprehensive secretarial support to the Legal Director.
- Prepared monthly claims, maintained records, and liaised with HR and Finance departments.
- Drafted agendas, issued meeting materials, and supported committee and governance structures.
- Maintained filing systems, records, and secure archiving for departmental documents.
- Prepared correspondence, memos, presentations, spreadsheets, and updated databases.
- Handled incoming/outgoing mail, courier services, faxing, scanning, and document distribution.
- Coordinated meeting rooms, training sessions, telepresence facilities, and related logistics.
- Administered staff claims and leave forms in coordination with HR and Finance departments.
- Organized department events, team functions, and supported ad-hoc administrative activities.
- Admin Assistant (CSR Team): Assisted the CSR Team under Ms. Low Lee Ann for three months, providing administrative support, coordinating corporate social responsibility projects, and facilitating internal and external activities.
Administration Executive
Geomanics (M) Sdn Bhd
Kepong Business Centre
12.2012 - 07.2013
- Handled correspondence, phone, and email inquiries regarding payment processes, vendor communication, and resolution of outstanding purchase orders.
- Maintained files for invoices, purchase orders, requisitions, accounts payable/receivable, and correspondence.
- Retrieved and compiled records as requested, processed documents, and ensured proper filing and archiving.
- Prepared quotations, tenders, and contract documents according to client specifications and requirements.
- Issued invoices for billing, monitored outstanding payments, and followed up with clients and vendors.
- Prepared documentation for CIDB license applications, renewal of licenses, and other compliance matters.
- Supported daily administration to ensure smooth departmental operations, coordination with management, and compliance with company procedures.
- Key Clients: Bauer (M) Sdn Bhd, MMC-Gamuda Berhad, IJM Corporation Berhad, Sunway Geotechnics Sdn Bhd, IREKA Engineering & Construction Sdn Bhd.
Administration cum Secretary to Banquet Operation Manager (Contract)
One World Hotel
Damansara
10.2012 - 12.2012
- Provided secretarial and administrative support to Banquet Operation Manager.
- Coordinated schedules, meetings, and operational documentation.
- Handled correspondence, filing, and daily departmental records.
Clerk Account Assistant
Shirplex Sdn Bhd
Kuala Lumpur
05.2012 - 08.2012
- Maintained fiscal transaction records, posting payments, receipts, and refunds to relevant accounts.
- Maintained files for invoices, purchase orders, requisitions, accounts payable/receivable, and correspondence.
- Computed and balanced ledgers, reconciled daily deposits, and verified credit card statements for accuracy.
- Processed requisitions, purchase orders, and invoices, ensuring proper calculations and journal entries.
- Prepared reports and financial summaries to support management and audit requirements.
- Processed and filed documents and records while ensuring compliance with company procedures.
- Purged outdated records and updated filing systems to maintain accurate and organized documentation.
Senior Admin & Logistic Officer
Perfect Ware Sdn Bhd
06.2009 - 04.2012
- Oversaw clerical and administrative functions to ensure smooth and accurate daily operations.
- Supervised overall clerical and administrative tasks to ensure smooth office operations.
- Prepared delivery orders, invoices, and maintained accurate documentation.
- Monitored and followed up on uncollectable documents to support financial compliance.
- Liaised with suppliers to ensure adequate stock levels at the warehouse.
- Managed replenishment planning and coordinated deliveries to hypermarkets.
- Arranged and processed purchase orders by outlet according to requirements.
- Oversaw logistics operations to ensure efficient and timely deliveries nationwide.
- Coordinated transport arrangements for goods delivery to hypermarkets across Malaysia.
- Handled transport claims, service requests, and other related matters.
- Key Clients: Jusco (M) Sdn Bhd, Tesco Stores (M) Sdn Bhd, Giant Hypermarket Sdn Bhd, Carrefour Malaysia Sdn Bhd.
Customer Services Officer (Contract)
Kannal Solution Sdn Bhd
Kelana Jaya
04.2009 - 05.2009
- Conducted outbound calls for marketing surveys and sales promotion.
- Responded to customer emails and inquiries promptly and professionally.
- Updated and maintained records of all inbound and outbound call activities.
Education
Private Secretary’s Diploma -
SEGi College
Kuala Lumpur01.2006
Professional Certificate in Computer Competency - Information Technology
Institute Generasi
01.2005
Skills
- Bahasa Melayu – Native English – Intermediate (Good in reading & writing, basic in speaking)
- Proficient in Microsoft Office (Word, Excel, Access, PowerPoint) and Microsoft 365
- Experienced in EMAS System (Electronic Management & Accounting System)
- UBS System (UBS Control), SQL System, and NetSuite ERP
- Travel, event coordination, and logistics management
- Customer & client liaison, public relations, and CSR support
- Administrative support, diary management, and document preparation
- Financial administration: petty cash, invoicing, purchase orders, accounts reconciliation
- Friendly, adaptable, with leadership qualities and a strong team-player attitude
- Comfortable working in a fast-paced environment and willing to travel as required
Timeline
Admin Support
Shared Service Centre Scholastic
05.2023 - 10.2025
Executive Administration & Secretary
Regional Office Scholastic Asia Sdn Bhd
02.2014 - 10.2025
Legal Administrator cum Secretary to Legal Director (Contract)
Tesco Stores (Malaysia) Sdn Bhd
02.2013 - 02.2014
Administration Executive
Geomanics (M) Sdn Bhd
12.2012 - 07.2013
Administration cum Secretary to Banquet Operation Manager (Contract)
One World Hotel
10.2012 - 12.2012
Clerk Account Assistant
Shirplex Sdn Bhd
05.2012 - 08.2012
Senior Admin & Logistic Officer
Perfect Ware Sdn Bhd
06.2009 - 04.2012
Customer Services Officer (Contract)
Kannal Solution Sdn Bhd
04.2009 - 05.2009
Professional Certificate in Computer Competency - Information Technology
Institute Generasi
Private Secretary’s Diploma -
SEGi College