Aini Jawahir Malikul Salleh
Jalan Kuching, Kuala Lumpur
Summary
Results-driven administrative professional with over 20 years of experience across various sectors, including administration, logistics, claims processing, and office operations. Proven leadership in supervising and managing staff, as well as leading staff engagement activities as a long-term Sports Club President. Experienced in logistics coordination as a Logistics Administration Officer, including transportation management, claims key-in, and documentation. Skilled in supporting senior management, coordinating travel and events, handling confidential matters, and ensuring smooth daily operations in multi-departmental environment.
Overview
24
24
years of professional experience
Work History
Administrative Support Officer
Shared Service Centre Scholastic
KL Gateway, Kuala Lumpur, Malaysia
01.2023 - 09.2025
- Managed end-to-end catering arrangements and logistics for trainings, conferences, and corporate meetings.
- Managed petty cash operations, including verification, documentation, disbursement, reconciliation, and accurate record-keeping.
- Prepared invoices and POs, tracked approvals, and maintained records
- Managed filing systems with proper archiving, indexing, and secure record-keeping.
- Monitored inventory and replenished office supplies.
- Managed office administration, vendors, utilities, and subscriptions.
- Liaised with authorities (DBKL, Bomba) for licensing and compliance.
- Oversaw office facilities, repairs, and cleanliness.
- Supported smooth and secure daily operations.
- Reason for leaving: Left under the company’s Voluntary Separation Scheme (VSS) due to company downsizing.
Executive Administration & Secretary
Regional Office Scholastic Asia Sdn Bhd
Kuala Lumpur, Malaysia
02.2014 - 09.2025
- Managed diaries, scheduled meetings, coordinated calls, and arranged full travel for VP/Directors and staff.
- Organised hotel bookings and logistics for annual dinners, trainings, conferences, and general meetings.
- Handled petty cash including verification, documentation, disbursement, reconciliation, and record-keeping.
- Assisted VP in handling private and confidential matters with full professionalism and discretion.
- Supported visa processing, APEC card applications, renewals, and other travel-related documentation.
- Handled claims processing for senior management, including Vice Presidents and Directors, ensuring accuracy, confidentiality, and timely submission.
- Prepared invoices and purchase orders, tracked approvals, and maintained accurate financial documentation.
- Maintained filing systems, including document opening, archiving, indexing, and secure record management.
- Managed Facebook inquiries and supported anti-piracy monitoring on Lazada and Shopee platforms.
- Monitored inventory, replenished stock, and ensured continuous supply for smooth front-office operations.
- Oversaw office administration including supplies, utilities, rentals, subscriptions, and vendor management.
- Liaised with DBKL, Bomba, and other authorities for business licensing, compliance, and safety approvals.
- Managed office facilities, coordinated vendor repairs, and maintained workspaces and restrooms regularly.
- Ensured secure and efficient daily operations across all departments, supporting overall business needs.
- Served as Committee Member, Sports Club (2014–2017) and President, Sports Club (2016–2024).
- Reason for leaving: Voluntary Separation Scheme (VSS) as part of company downsizing exercise.
Legal Administrator cum Secretary to Legal Director
Tesco Stores (Malaysia) Sdn Bhd
Kepong, Kuala Lumpur, Malaysia
02.2013 - 02.2014
- Managed diary, appointments, meetings, and conference calls for the Legal Director.
- Arranged travel logistics including flights, accommodation, and itineraries for Director and overseas visitors.
- Assisted in updating governance documents, meeting timetables, and terms of reference.
- Prepared visit packs, induction packs, and meeting packs for senior hires and leadership meetings.
- Handled confidential matters and provided comprehensive secretarial support to the Legal Director.
- Prepared monthly claims, maintained records, and liaised with HR and Finance departments.
- Drafted agendas, issued meeting materials, and supported committee, and governance structures.
- Maintained filing systems, records, and secure archiving for departmental documents.
- Prepared correspondence, memos, presentations, spreadsheets, and updated databases.
- Handled incoming and outgoing mail, courier services, faxing, scanning, and document distribution.
- Coordinated meeting rooms, training sessions, telepresence facilities, and related logistics.
- Administered staff claims and leave forms in coordination with HR and Finance departments.
- Organised department events, team functions, and supported ad-hoc administrative activities.
- Admin Assistant (CSR Team): Assisted the CSR Team under Ms. Low Lee Ann for three months, providing administrative support, coordinating corporate social responsibility projects, and facilitating internal and external activities.
- Reason for leaving: Accepted a better remuneration package.
Administration Executive
Geonamics (M) Sdn Bhd
12.2012 - 07.2013
- Handled correspondence, phone, and email inquiries regarding payment processes, vendor communication, and the resolution of outstanding purchase orders.
- Maintained files for invoices, purchase orders, requisitions, accounts payable/receivable, and correspondence.
- Retrieved and compiled records as requested, processed documents, and ensured proper filing, and archiving.
- Prepared quotations, tenders, and contract documents according to client specifications and requirements.
- Issued invoices for billing, monitored outstanding payments, and followed up with clients and vendors.
- Prepared documentation for CIDB licence applications, renewal of licences, and other compliance matters.
- Supported daily administration to ensure smooth departmental operations, coordination with management, and compliance with company procedures.
- Key Clients: Bauer (M) Sdn Bhd, MMC-Gamuda Berhad, IJM Corporation Berhad, Sunway Geotechnics Sdn Bhd, and IREKA Engineering & Construction Sdn Bhd.
- Reason for leaving: Seeking a better alignment with work environment and culture
Administration cum Secretary to Banquet Operation Manager
One World Hotel
Kuala Lumpur, Malaysia
10.2012 - 12.2012
- Provided secretarial and administrative support to the Banquet Operations Manager.
- Coordinated schedules, meetings, and operational documentation.
- Handled correspondence, filing, and daily departmental records.
- Reason for leaving: Contract was on a part-time basis.
Clerk Account Assistant
Shirplex Sdn Bhd
05.2012 - 08.2012
- Maintained fiscal transaction records, posting payments, receipts, and refunds to the relevant accounts.
- Maintained files for invoices, purchase orders, requisitions, accounts payable/receivable, and correspondence.
- Computed and balanced ledgers, reconciled daily deposits, and verified credit card statements for accuracy.
- Processed requisitions, purchase orders, and invoices, ensuring proper calculations and journal entries.
- Prepared reports and financial summaries to support management and audit requirements.
- Processed and filed documents and records while ensuring compliance with company procedures.
- Purged outdated records and updated filing systems to maintain accurate and organized documentation.
- Reason for leaving: Seeking a role with a non-shift work arrangement.
Senior Admin & Logistic Officer
Perfect Ware Sdn Bhd
Puchong, Selangor, Malaysia
01.2008 - 03.2012
- Oversaw clerical and administrative functions to ensure smooth and accurate daily operations.
- Supervised overall clerical and administrative tasks to ensure smooth office operations.
- Prepared delivery orders, invoices, and maintained accurate documentation.
- Monitored and followed up on uncollectable documents to support financial compliance.
- Liaised with suppliers to ensure adequate stock levels at the warehouse.
- Managed replenishment planning and coordinated deliveries to hypermarkets.
- Arranged and processed purchase orders by outlet according to requirements.
- Oversaw logistics operations to ensure efficient and timely deliveries, nationwide.
- Coordinated transport arrangements for goods delivery to hypermarkets across Malaysia.
- Handled transport claims, service requests, and other related matters.
- Key Clients: Jusco (M) Sdn Bhd, Tesco Stores (M) Sdn Bhd, Giant Hypermarket Sdn Bhd, and Carrefour Malaysia Sdn Bhd.
- Reason for leaving: Relocation to Kuala Lumpur with long commuting distance.
Admin & Stock Controller
Paragon Series Sdn Bhd
Kuala Lumpur, Malaysia
01.2002 - 12.2008
- Managed administration and purchasing functions, including procurement of goods and office supplies.
- Controlled and maintained stock inventory levels to ensure optimal availability.
- Performed data entry tasks and supported invoicing and documentation processes.
- Monitored inventory records to ensure accuracy and proper stock tracking.
- Ensured proper storage, handling, and timely supply of stock items in good condition.
- Reason for leaving: Career advancement opportunity.
Customer Services Officer
Kannal Solution Sdn Bhd
Kelana Jaya, Selangor, Malaysia
02.2008 - 09.2008
- Conducted outbound calls for marketing surveys, and sales promotion.
- Responded to customer emails and inquiries promptly and professionally.
- Updated and maintained records of all inbound and outbound call activities.
- Reason for leaving: the contract was on a part-time basis.
Education
Private Secretary’s Diploma -
SEGi College
Kuala Lumpur01-2006
Professional Certificate in Computer Competency - Information Technology
Institute Generasi
01-2005
Skills
- Bahasa Melayu – Native English – Intermediate (Good in reading & writing, basic in speaking)
- Proficient in Microsoft Office (Word, Excel, Access, PowerPoint) and Microsoft 365
- Experienced in EMAS System (Electronic Management & Accounting System),SQL System, and NetSuite ERP
- Travel, event coordination, and logistics management
- Customer and client liaison, public relations, and CSR support
- Administrative support, diary management, and document preparation
- Skilled in financial administration, including petty cash, invoicing, purchase orders, and claims processing
- Friendly, adaptable, with strong leadership and teamwork skills
- Comfortable working in a fast-paced environment and willing to travel as required
Hobbies and interests
Hobbies & Interests: Scuba diving, hiking/trekking, outdoor adventure activities, motorcycle riding, and travelling.
Community involvement, charity work, and participation in CSR (Corporate Social Responsibility) activities.
References
References: Available upon request. Previous reporting lines include Vice President, Head of Department (HOD), and former managers.
Timeline
Administrative Support Officer
Shared Service Centre Scholastic
01.2023 - 09.2025
Executive Administration & Secretary
Regional Office Scholastic Asia Sdn Bhd
02.2014 - 09.2025
Legal Administrator cum Secretary to Legal Director
Tesco Stores (Malaysia) Sdn Bhd
02.2013 - 02.2014
Administration Executive
Geonamics (M) Sdn Bhd
12.2012 - 07.2013
Administration cum Secretary to Banquet Operation Manager
One World Hotel
10.2012 - 12.2012
Clerk Account Assistant
Shirplex Sdn Bhd
05.2012 - 08.2012
Customer Services Officer
Kannal Solution Sdn Bhd
02.2008 - 09.2008
Senior Admin & Logistic Officer
Perfect Ware Sdn Bhd
01.2008 - 03.2012
Admin & Stock Controller
Paragon Series Sdn Bhd
01.2002 - 12.2008
Private Secretary’s Diploma -
SEGi College
Professional Certificate in Computer Competency - Information Technology
Institute Generasi