Teng Su Wen

System used : Million system, Autocount system

Responsibility :

• Verified supplier invoices against purchase orders, work orders, delivery notes, and quotations to ensure accuracy and compliance.
• Prepared and processed monthly payments, obtaining necessary approvals from management.
• Generated monthly tax invoices based on contractual agreements with customers, ensuring accuracy and compliance.
• Followed up on customer payments and verified receipts, maintaining effective accounts receivable management.
• Conducted monthly bank reconciliations to ensure accurate financial reporting.
• Posted journals including prepayments, accruals, depreciation, and revaluations to maintain accurate financial records.
• Prepared monthly management accounts and audit schedules for timely month-end closing.
• Liaised with secretarial services and audit teams for seamless annual reporting.
• Filed accounts payable, accounts receivable, journals, receipts, payment vouchers, and other financial documents.
• Prepared and submitted GST quarterly to IRAS, ensuring compliance and accuracy in reporting.

System used : Infor M3 ERP system

Responsibility :

• Conducted 3-way matching for supplier invoices to ensure accuracy. To cross-referencing the invoice with its corresponding purchase order and delivery receipt to make sure all pertinent details, such as the quoted order amount and the number of items ordered, match.
• Reconciled monthly accounts payable against vendor invoices to ensure all billed invoices were recorded.
• Issued cash sales invoices based on calculated unit prices and quantities, ensuring accuracy and compliance.
• Verified sales invoices against system records to prevent errors and discrepancies.
• Prepared monthly payment vouchers according to credit terms, ensuring alignment with invoice totals.
• Update its subsidiaries’ trial balance and analyze expenses
• Updated subsidiary trial balances and performed expense analyses.
• Filed accounts payable, accounts receivable, journals, receipts, and payment vouchers in an organized archive.

System used : Audit system

Responsibility :

• Prepared working papers, reports and supporting documentation for audit findings.
• Verified all necessary documents to ensure transactions were authorized and accurately recorded.
• Conducted walkthrough tests in purchasing and sales processes to understand transaction recording and identify material weaknesses if necessary.
• Performed analytical reviews of company balance sheets and income statements by comparing the previous and current year financial statement
• Liaised with clients to gather required documents and information.