Hi, I’m
Shereen Ch'ng Mei Lian
Company Secretary
Rawang, Selangor,10
Summary
I am writing to apply for the position of Company Secretary and to offer myself for your consideration. With a strong background in corporate secretarial practice and a proven track record in handling public listed companies, I am keen to contribute my experience and expertise to your organisation. I am particularly motivated by opportunities where strong governance, compliance, and effective Board support are valued. In my current role at Pestec International Berhad, I am responsible for the full spectrum of corporate secretarial functions. This includes providing support to the Board and its Committees, managing statutory compliance, overseeing disclosure and reporting obligations, and ensuring adherence to regulatory requirements. I take pride in my technical proficiency, attention to detail, and my ability to work closely with senior management while maintaining high standards of corporate governance. I am drawn to your organisation as a fast-growing and dynamic company that values employee involvement and offers opportunities for professional growth. I believe my flexible, proactive approach, coupled with my ability to manage multiple responsibilities effectively, would allow me to contribute positively to your team. Enclosed is my curriculum vitae for your review. I would welcome the opportunity to discuss how my skills and experience can support your organisation’s objectives. Thank you for considering my application.
Experienced with corporate governance, compliance management, and stakeholder communication. Utilizes strategic thinking to enhance boardroom efficiency and regulatory adherence. Knowledge of legal frameworks and procedures ensures seamless operations and risk mitigation.
Corporate governance professional bringing wealth of experience in managing compliance and ensuring regulatory adherence. Proven to be highly reliable in team collaboration and adapting to evolving business needs. Known for excellent communication and organizational skillscoupled with results-oriented mindset.
Overview
25
years of professional experience
2
Languages
Work History
Pestec International Berhad
Company Secretary
2025.08 - Current (9 education.months_Label)
Job overview
- Assist in ensuring efficient and effective performance of the Corporate Secretarial team.
- Assist in building a supportive and competent Team for a high standard of performance.
- Assist in organising and managing meetings of the board of directors (“Board”), Board committees, and shareholders (collectively, “Meetings”), which include co-ordinating, preparing, and uploading or distributing all relevant papers of meetings.
- Attend the Meetings when required, accurately record the proceedings of the Meetings, and promptly notify key decisions/directives of the Board and its committees to relevant parties for their information/actions.
- Assist in providing quality secretarial and governance advisory support services to the Board and its committees, as well as senior management.
- Assist in drafting or implementing all governance initiatives or practices, policies, and procedures relating to the Group.
- Assist in supervising and reviewing the assignments of the Team and providing guidance and support to the Team.
- Assist in ensuring full compliance with regulatory authorities, the timeliness and accuracy of announcements/disclosures, and other assignments of the Team.
- Prepare assigned sections of the annual report, announcements, directors’ and shareholders’ resolutions, minutes of meetings, etc, as assigned.
- Liaise with authorities, share registrar, auditors, and other professionals on any corporate secretarial matters as required.
- Ensure good housekeeping and control of the statutory records of the Team.
- Oversee and review the due diligence work assignments and ensure the timely compilation of statutory information in support of corporate exercises.
- Improved efficiency in filing statutory reports with regulatory bodies by implementing an organized system for tracking deadlines.
- Successfully maintained a positive relationship between the Board of Directors and Shareholders through transparent communication efforts.
- Enhanced corporate governance by implementing efficient board meeting procedures and documentation practices.
Indah Secretarial (KL) Sdn. Bhd.
Company Secretary (Listed Division)
2025.03 - 2025.08 (5 education.months_Label)
Job overview
- Handle all aspects of secretarial works including compliance with relevant rules and regulations, drafting of resolutions and Board papers.
- Arrange, attend the take minutes of meetings.
- At all times ensure the company’s policies are relevant and comply with the legislation, procedures and instructions issued by the authorities from time to time.
- Responsible for the preparation of resolutions, minutes of meetings and other corporate secretarial documents.
- Monitoring and ensuring that the statutory records/registers are property kept and updates.
- Preparation of documents/forms for certification by Company Secretary.
- Arranging for signatures on resolutions/documents (including follow-up and filling of the same).
- Ensure proper maintenance of all secretarial and legal documents.
- Monitor the work and guide subordinate.
- Involved in preparation of Annual Report (obtaining quotation from printer, poll administrator and scrutineer and fixing the timetable) and coordinating the Annual; General Meeting/ Extraordinary General Meeting with the Company.
- Review and amend statements e.g. Corporate Governance Statement, Risk Management and Internal Control Statement and Audit Committee Report and other information for inclusion into the Annual Report in tandem with the changes in the regulatory requirements (Bursa Malaysia Listing Requirements, Malaysian Code on Corporate Governance) from time to time.
- Prepare and liaise with Advisor in relation to Circular to Shareholder in relation to the corporate exercise (private placement, right issue of ICPS and ICULS, diversification, bonus issue, amendments to constitution, change of company’s name, RPT, RRPT, to be taken by the Company.
- Involve and prepare relevant documents for other corporate exercise such as take over and merger and restructuring of organisation (involving announcements on change in board, principal officer, addresses, dealing in shares by substantial shareholders and directors etc.)
Averis Sdn Bhd
Manager (Company Secretarial) (Also assist in KYC)
2022.08 - 2025.03 (2 education.years_Label & 7 education.months_Label)
Job overview
- Handle all aspects of secretarial works including compliance with relevant rules and regulations, drafting of resolutions and Board papers for the parent company and its subsidiaries (the “Group”), including those in Hong Kong, Singapore, BVI, Cayman Islands, the Asia Pacific region and global.
- Oversee company secretarial work and corporate governance framework of the Group
- Ensure relevant forms are submitted within the stipulated deadlines to the Companies Registry, the Inland Revenue Department and local regulators.
- Handle ad-hoc company secretarial related assignments.
- Arrange, attend the take minutes of meetings.
- At all times ensure the company’s policies are relevant and comply with the legislation, procedures and instructions issued by the authorities from time to time.
- Monitoring and ensuring that the statutory records/registers are property kept and updates
- Preparation of documents/forms for certification by Company Secretary
- Monitor the work and guide subordinate.
- Arranging for signatures on resolutions/documents (including follow-up and filling of the same).
- Involve and prepare relevant documents for other corporate exercise such as take over and merger and restructuring of organisation (involving announcements on change in board, principal officer, addresses, dealing in shares by substantial shareholders and directors etc.)
Boardroom.com Sdn Bhd
Manager (Company Secretarial) (Handling portfolio for 13 groups of PLCs including 1 foreign branch listed in Main Board of Bursa Malaysia Securities Berhad and 1 group of Public Non-Listed Company)
2019.08 - 2022.07 (2 education.years_Label & 11 education.months_Label)
Job overview
- Handle all aspects of secretarial works including compliance with relevant rules and regulations, drafting of resolutions and Board papers.
- Arrange, attend the take minutes of meetings.
- At all times ensure the company’s policies are relevant and comply with the legislation, procedures and instructions issued by the authorities from time to time.
- Responsible for the preparation of resolutions, minutes of meetings and other corporate secretarial documents.
- Monitoring and ensuring that the statutory records/registers are property kept and updates.
- Preparation of documents/forms for certification by Company Secretary.
- Arranging for signatures on resolutions/documents (including follow-up and filling of the same).
- Ensure proper maintenance of all secretarial and legal documents.
- Monitor the work and guide subordinate.
- Involved in preparation of Annual Report (obtaining quotation from printer, poll administrator and scrutineer and fixing the timetable) and coordinating the Annual; General Meeting/ Extraordinary General Meeting with the Company.
- Review and amend statements e.g. Corporate Governance Statement, Risk Management and Internal Control Statement and Audit Committee Report and other information for inclusion into the Annual Report in tandem with the changes in the regulatory requirements (Bursa Malaysia Listing Requirements, Malaysian Code on Corporate Governance) from time to time.
- Prepare and liaise with Advisor in relation to Circular to Shareholder in relation to the corporate exercise (private placement, right issue of ICPS and ICULS, diversification, bonus issue, amendments to constitution, change of company’s name, RPT, RRPT, to be taken by the Company.
- Involve and prepare relevant documents for other corporate exercise such as take over and merger and restructuring of organisation (involving announcements on change in board, principal officer, addresses, dealing in shares by substantial shareholders and directors etc.)
Warisan TC Holdings Berhad
Manager (Company Secretarial)
2016.07 - 2019.07 (3 education.years_Label)
Job overview
- Handle all aspects of secretarial works including compliance with relevant rules and regulations, drafting of resolutions and Board papers.
- Arrange, attend the take minutes of meetings.
- At all times comply with company policies, procedures and instructions.
- Responsible for the preparation of resolutions, minutes of meetings and other corporate secretarial documents.
- Monitoring and ensuring that the statutory records/registers are property kept and updates.
- Preparation of documents/forms for certification by Company Secretary.
- Arranging for signatures on resolutions/documents (including follow-up and filling of the same).
- Ensure proper maintenance of all secretarial and legal documents.
- Monitor the work and guide subordinate.
- Involved in preparation of Annual Report (obtaining quotation from printer, poll administrator and scrutineer and fixing the timetable) and coordinating the Annual; General Meeting/ Extraordinary General Meeting of the Company.
- Review and amend statements e.g. Corporate Governance Statement, Risk Management and Internal Control Statement and Audit Committee Report and other information for inclusion into the Annual Report in tandem with the changes in the regulatory requirements (Bursa Malaysia Listing Requirements, Malaysian Code on Corporate Governance) from time to time.
- Prepare Circular to Shareholder in relation to the corporate exercise (RRPT) to be taken by the Company.
Allianz Malaysia Berhad
Senior Executive (Company Secretarial)
2014.06 - 2016.07 (2 education.years_Label & 1 education.month_Label)
Job overview
- Liaise with various authorities, office directors, relevant departments and external parties on compliance issues.
- Ensure timely reporting to the relevant authorities.
- Prepare various statutory forms and disclosure for submission to the relevant authorities and notify the relevant authorities, namely Companies Commission of Malaysia, Bank Negara Malaysia (“BNM”), Securities Commission (“SC”), and Bursa Malaysia on information required under the relevant rules and regulations.
- Advise directors/relevant departments on various disclose requirements and matters in relation to the Companies Act, SC, Bursa Malaysia Listing Requirements and Financial Services Act 2013.
- Attend to queries from the relevant authorities and stakeholders and prepare responses in respect thereto.
- Prepare agenda, papers for various meetings.
- Prepare board papers and Directors’ Circular Resolution.
- Attend Board/Committee Meetings and prepare minutes accordingly.
- Involved in preparation of Annual Report (obtaining quotation from printer, poll administrator and scrutineer and fixing the timetable) and coordinating the Annual; General Meeting/ Extraordinary General Meeting of the Company.
- Review and amend statements e.g. Corporate Governance Statement, Risk Management and Internal Control Statement and Audit Committee Report and other information for inclusion into the Annual Report in tandem with the changes in the regulatory requirements (Bursa Malaysia Listing Requirements, Malaysian Code on Corporate Governance) from time to time.
- Prepare Circular to Shareholder in relation to the corporate exercise (RRPT) to be taken by the Company.
Jaschin Management Consultants Sdn. Bhd. (wound-up)
Senior Executive Company Secretary (portfolio consists of AirAsia and Tune Group of Companies)
2013.02 - 2014.06 (1 education.year_Label & 4 education.months_Label)
Job overview
- Accountable for filing of statutory forms in compliance with statutory requirements in Malaysia.
- Responsible for compilation of board meeting papers.
- Responsible for advising on compliance with Companies Act, Memorandum and Articles of Association, Regulations of Board of Directors.
- Responsible for drafting of resolutions and minutes of board meetings, general meetings for compliance with the laws and coordinating signatures.
- Responsible for filing and updating of status/minutes
- Ensure all statutory documents are updated and in order as per the requirement of the Act.
- Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action.
- Assist the Company Secretary to improve work-flows and systems of the secretarial department.
- Involve in all company secretarial works from the formation of company to striking-off or winding up of companies inclusive in particular but not limited to, safekeeping of statutory records and other original security documents, handling queries/correspondences from clients, collating information and ensuring decisions made are communicated to the management.
- Attend to any other tasks as assigned by the Board of Directors.
- Prepare draft statements e.g. Corporate Governance Statement, Risk Management and Internal Control Statement and Audit Committee Report and other information for inclusion into the Annual Report in tandem with the changes in the regulatory requirements (Bursa Malaysia Listing Requirements, Malaysian Code on Corporate Governance) from time to time.
- Prepare draft Circular to Shareholder in relation to the corporate exercise (RPT & RRPT) to be taken by the Company.
Boardroom Corporate Services (KL) Sdn. Bhd.
Assistant - Company Secretary
2012.02 - 2013.02 (1 education.year_Label)
Job overview
- Accountable for filing of statutory forms in compliance with statutory requirements in Malaysia.
- Responsible for compilation of board meeting papers.
- Responsible for drafting of resolutions and minutes of board meetings, general meetings for compliance with the laws and coordinating signatures.
- Responsible for filing and updating of status/minutes
- Ensure all statutory documents are updated and in order as per the requirement of the Act.
- Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action.
- Assist the Company Secretary to improve work-flows and systems of the secretarial department.
- Involve in all company secretarial works from the formation of company to striking-off or winding up of companies inclusive in particular but not limited to, safekeeping of statutory records and other original security documents, handling queries/correspondences from clients, collating information and ensuring decisions made are communicated to the management.
- Attend to any other tasks as assigned by the Board of Directors.
- Prepare draft statements e.g. Corporate Governance Statement, Risk Management and Internal Control Statement and Audit Committee Report and other information for inclusion into the Annual Report in tandem with the changes in the regulatory requirements (Bursa Malaysia Listing Requirements, Malaysian Code on Corporate Governance) from time to time.
- Prepare draft Circular to Shareholder in relation to the corporate exercise (RPT & RRPT) to be taken by the Company.
Proviz Corporate Services Sdn. Bhd.
Assistant Company Secretary
2010.06 - 2012.02 (1 education.year_Label & 8 education.months_Label)
Job overview
- Accountable for filing of statutory forms in compliance with statutory requirements in Malaysia.
- Responsible for compilation of board meeting papers.
- Responsible for advising on compliance with Companies Act, Memorandum and Articles of Association, Regulations of Board of Directors.
- Responsible for drafting of resolutions and minutes of board meetings, general meetings for compliance with the laws and coordinating signatures.
- Responsible for filing and updating of status/minutes
- Ensure all statutory documents are updated and in order as per the requirement of the Act.
- Assist the Company Secretary to improve work-flows and systems of the secretarial department.
- Involve in all company secretarial works from the formation of company to striking-off or winding up of companies inclusive in particular but not limited to, safekeeping of statutory records and other original security documents, handling queries/correspondences from clients, collating information and ensuring decisions made are communicated to the management.
- Attend to any other tasks as assigned by the Board of Directors.
Public Mutual Bhd (Wholly-Owned Subsidiary of Public Bank)
Senior Assistant (Backroom Base in Mont Kiara Mutual Centre and Call Centre)
2007.03 - 2010.06 (3 education.years_Label & 3 education.months_Label)
Job overview
- Compile daily EPF, switching & repurchase for Mutual Gold Members & file daily summaries.
- To back up Mutual Gold Calls and branches calls.
- Type and send acknowledgement letter for Mutual gold free insurance nomination to Mutual Gold Members
- Compile Mutual Gold free insurance nomination listing to be sent to Lonpac Bhd.
- To Assist Mutual Gold Seminar Yearly.
- To sort log-in enquiries & requests for Mutual Gold walk-in, correspondence, branches and email to other departments and distribute accordingly via internal dispatch.
- Log in and record correspondence and branch enquiries.
- Prepare and send birthday gifts to Mutual Elite Members
- Prepare and send Mutual Gold birthday card to Mutual Gold Members
- Prepare and send Mutual Gold Elite Card and welcoming Kit and Renewal card to Mutual Gold Elite Members.
- Prepare and send out yearly gift to Mutual Gold Members.
- Other ad hoc projects as and when required.
- Prepare statistics report for customer’s service feedback.
Estee Lauder Company (Clinique)
Senior Beauty Consultant (Counter in-charged)
2000.12 - 2007.02 (6 education.years_Label & 2 education.months_Label)
Job overview
- Working out marketing strategies which contributes sales and hence achieved monthly sales target.
- Managing walk-way promotions and events.
- To coach and follow-up on staff development regarding of products and selling skills
- Managing duty roster and hiring part-timers.
- Products replenishment and preparing monthly reports.
- Conducting make-up and skin care consultation.
- Attend outdoor workshop and monitoring physical stocks take.
Education
ICSA International Qualifying Scheme
12.2011
University Overview
- Professional Part 1
- Corporate Law
- Financial Accounting
- Taxation
- Strategic and Operations Management
- Professional Part 2
- Corporate Governance
- Corporate Secretaryship
- Corporate Financial Management
- Corporate Administration
International Chartered Secretary and Administration
Professional Diploma from Corporate Administration
06.2010
University Overview
- Part 1
- Business Law
- Business Organization and Management
- Business Accounting
- Business Economic
- Part 2
- Business Finance
- Business Strategies
- Corporate Compliance and Practice
- Law and Practice of Meeting
S.P.M from English, Mathematics, Account, Sejarah, Moral, Bahasa Melayu, Economic, Sains
12.2001
Skills
Able to communicate with people from different levels
Adaptation to any environment
Corporate governance
Interests
Reading
Music
Movies
Travelling
References
- Jazz Chuah, +60 12-916 9269
- Jenny Wong, +60 12-323 3881
- Aziema Othman, +016-690 3500
Personal Information
- Age: 42
- Ethnicity: Chinese
- Gender: Female
- Nationality: Malaysian
- Marital Status: Single
- Religion: Buddhist
- ID Type: NRIC
- ID Number: 7830505-14-5268
Personality
- Open to new ideas.
- Enjoy challenges.
Nric
830505-14-5268
Language Written
- English
- Chinese
- Malay
Epf No
15735238
Socso No
830505-14-5268
Income Tax No
SG11502078-CAT
Hobby: Reading, Travelling, Exploring Emotional Intelligent
Hobbies play an important role in shaping our personality and enriching our life. My favorite hobbies are reading, travelling, and exploring emotional intelligence. Reading helps me gain knowledge and improve my imagination. Through books, I learn new ideas, cultures, and values, which broaden my thinking and improve my language skills.
Travelling is another hobby that gives me joy and learning. Visiting new places allows me to explore different cultures, traditions, and lifestyles. It refreshes my mind and helps me understand the world beyond books. Travelling also teaches me adaptability and helps me become more confident and open-minded.
Exploring emotional intelligence is a unique hobby that helps me understand my own emotions and those of others. It improves my empathy, communication skills, and emotional balance. This hobby helps me build better relationships and handle challenges calmly.
Together, these hobbies help me grow intellectually, emotionally, and socially, making my life more meaningful and balanced.
Timeline
Company Secretary
Pestec International Berhad
2025.08 - Current (9 education.months_Label)
Company Secretary (Listed Division)
Indah Secretarial (KL) Sdn. Bhd.
2025.03 - 2025.08 (5 education.months_Label)
Manager (Company Secretarial) (Also assist in KYC)
Averis Sdn Bhd
2022.08 - 2025.03 (2 education.years_Label & 7 education.months_Label)
Manager (Company Secretarial) (Handling portfolio for 13 groups of PLCs including 1 foreign branch listed in Main Board of Bursa Malaysia Securities Berhad and 1 group of Public Non-Listed Company)
Boardroom.com Sdn Bhd
2019.08 - 2022.07 (2 education.years_Label & 11 education.months_Label)
Manager (Company Secretarial)
Warisan TC Holdings Berhad
2016.07 - 2019.07 (3 education.years_Label)
Senior Executive (Company Secretarial)
Allianz Malaysia Berhad
2014.06 - 2016.07 (2 education.years_Label & 1 education.month_Label)
Senior Executive Company Secretary (portfolio consists of AirAsia and Tune Group of Companies)
Jaschin Management Consultants Sdn. Bhd. (wound-up)
2013.02 - 2014.06 (1 education.year_Label & 4 education.months_Label)
Assistant - Company Secretary
Boardroom Corporate Services (KL) Sdn. Bhd.
2012.02 - 2013.02 (1 education.year_Label)
Assistant Company Secretary
Proviz Corporate Services Sdn. Bhd.
2010.06 - 2012.02 (1 education.year_Label & 8 education.months_Label)
Senior Assistant (Backroom Base in Mont Kiara Mutual Centre and Call Centre)
Public Mutual Bhd (Wholly-Owned Subsidiary of Public Bank)
2007.03 - 2010.06 (3 education.years_Label & 3 education.months_Label)
Senior Beauty Consultant (Counter in-charged)
Estee Lauder Company (Clinique)
2000.12 - 2007.02 (6 education.years_Label & 2 education.months_Label)
International Chartered Secretary and Administration
Professional Diploma from Corporate Administration
S.P.M from English, Mathematics, Account, Sejarah, Moral, Bahasa Melayu, Economic, Sains
ICSA International Qualifying Scheme