Lailatul Mardhiyah Binti Said Abdullah

Functions & duties

• Assist MIDF Group by acting as the official liaison party in ensuring effective discharge of secretarial functions for the MIDF Berhad and its subsidiaries (“MIDF Berhad Group”), smooth flow of the Secretarial Department and fully compliance with the regulatory and non-regulatory requirements.
• Provides guidance as well as advice the board of directors on company secretarial related matters and Corporate Governance best practices.

Key Accountabilities

Attending to all corporate secretarial matters involving Companies in the portfolio, amongst others, providing corporate governance support to Boards and/or Board Committees which include:

• Act as Company Secretary of the subsidiary companies of MIDF Berhad and its Board Committees.
• Preparing agendas in line with business priorities and governance requirements; drafting, commissioning, reviewing and editing papers and reports, as well presenting to the Board and/or Board Committees;
• Preparing minutes: circulating and tracking actions arising from meetings and monitoring conflicts of interests;
• Evaluation of Board’s structure and governance practices;
• Ensure timely submission of documents to relevant regulatory bodies and statutory bodies, amongst others Securities Commission of Malaysia, Companies Commission of Malaysia, Kementerian Perumahan dan Kerajaan Tempatan in order to comply with the Companies Act 2016, FSA 2013, BNM Guidelines, SC Guidelines, Moneylenders Act 1951, CMSA, etc.

CORPORATE GOVERNANCE & SECRETARIAL (CGS) FUNCTIONS:

• Attended to corporate secretarial functions for Board regulatory committees of Bursa Malaysia under the Governance Model in accordance with requirements under Companies Act 2016 and best practices as well as the internal policies and procedures.
• Attended to corporate secretarial function under Governance Management Model of Bursa: administer and act as the Joint Secretary of the Management Committee of Bursa.

PROJECTS AND OTHER FUNCTIONS:

Involved in various projects within Bursa Malaysia Group as and required/approved by the Head of Division, amongst the projects and tasks:

• Project Manager for Paperless Meeting Projects - Phase 1 (implemented in 2012) & Phase 2 (implemented in 2014). Acted as product support (BoardPAC Solution) for the users.
• CGS's Champion for (1) OA Enterprise Portal (Sharepoint 2013) - Implemented in May 2015 and still ongoing; (2) CSR Employees' Engagement - (from 2012); (3) Divisional Risk Profile, etc.
• Member cum secretary for Tender Evaluation Team for Implementation of Video Conferencing Project for Bursa Malaysia.

Attended to yearly budget/Business Plan and administering budget/Business Plan for Division.

Functions & duties

Assist Group Company Secretary:

• Attended to corporate secretarial functions for the subsidiary companies within the Group (“Group subsidiaries”) and regulatory committees of Bursa Malaysia under the Governance Model in accordance with requirements under Companies Act 1965 (“CA”) and best practices as well as the internal policies and procedures.
• Attended Board Meeting of subsidiary companies/Regulatory Committee meetings together with Company Secretary; prepared draft minutes and action taken after the meeting.
• Attended to corporate secretarial function under Governance Management Model of Bursa: including act as the Joint Secretary of the Management Committee of Bursa.

Experience Gained:

• Demutualization of Bursa Malaysia Berhad in 2003 and conversion of Bursa Malaysia from public company limited by guarantee to public company limited by shares as well as public listed company.
• Establishment of the Compliance Department of Corporate Secretarial & Compliance

Functions & duties

• Reported to Executive Vice President (EVP), Corporate and Legal Affairs / Group Company Secretary of Kuala Lumpur Stock Exchange Berhad (now known as Bursa Malaysia Berhad)
• Handled scheduling for EVP's calendar, traveling arrangement and prepared meeting agenda and materials.
• Attended to corporate secretarial function such as taking minutes of Division meetings, submission of relevant forms provided under the Companies act 1965, coordinating reports/documentations for the respective Board Meetings/Annual General Meeting for Bursa Malaysia and relevant subsidiaries.
• Coordinated Division’s Work Status Reports for Monthly Heads of Division Meeting
• Coordinated Yearly schedule of meetings for KLSE Group of Companies for circulation to Board/Committee members as well as Heads of Division
• Worked with senior management in updating information on Committee Members, Sub-Committee Members and Board of Directors of KLSE Group for the Exchange's Annual Report
• Updated and attended to filing of staff housing loan, agreements and Board/Committee Minutes for safekeeping
• Discharged any other related duties and responsibilities that may be directed by the EVP from time to time

Experiences Gained:

• Have experience in organizing the East Asian and Oceanian Stock Exchanges Federation (EOSEF) Conference (Assist EVP who was the Secretary of the EOSEF)
• Worked closely with the delegates amongst others the Presidents and Executive Chairmen of the Stock Exchanges of East Asian.
• Have experience in communicating with very high-level people with a high corporate profile such as politicians, Presidents and Executive Chairmen of other Stock Exchanges and others.

Functions & duties

• Reported to Senior Manager, Finance & Administration/Company Secretary of Global Maritime Ventures Berhad
• Performed all aspects of Secretarial duties as required from time to time
• Assisted in preparing Accounts (ie Balance sheet, profit and loss etc) and in charge of company stationery, staff leave, staff benefit and staff salary
• Assisted Company Secretary in providing corporate secretarial functions in accordance with Companies Act, 1965, which amongst others, submission of statutory forms to Companies Commission of Malaysia, drafted Directors Resolutions, drafted minutes of Directors Meeting, compiled meeting papers for the circulation to Board and Committee members, etc
• Discharged any other related duties and responsibilities that may be directed by the EVP from time to time.

Experiences Gained:

• Have experience in assisting the Company Secretary on the transition of the company from Private limited by shares to Public limited by shares
• Have experience in software applications including PowerPoint, Word and Excel
• Excellent oral and written communication skills and knowledge of secretarial services and company administration.

Functions & duties

• Preparing spread sheets & documents for analysis of securities and house-keeping matters
• Performed all aspects of Secretarial Duties as required from time to time as well as amending legal documents, send documents and agreements for stamping and adjudication, preparing invoice for billing, do ROC and bankruptcy search and others.