RAJAKKUMARI BALASUNDRAM

• To oversee all aspects of employee lifecycle management, including recruitment, onboarding, performance management, employee relations, training and development, compensation and benefits, and ensuring compliance with labor laws, while strategically aligning HR initiatives with overall business objective
• To develop, enhance and update HR policies and procedures in accordance with the employment law, regulations and company direction
• To Ensure on compliance, policy reviews, and improvement initiatives
• Manage and implement comprehensive HR functions including payroll, compensation and benefits, training and development, performance management, and Industrial relations matters
• Responsible for monthly payroll and related reports, including leave management, statutory payment and monthly report
• Handle HR operations, monthly payroll, and tax administration
• To check, create and recommend a remuneration package for all employees based on market research
• Prepare annual performance and salary review exercises according to individual performance in collaboration with management
• Drive and provide advisory in the annual performance, salary and bonus reviews
• Develop and manage performance management systems and conduct performance evaluations
• Responsible to review staff welfare, compensation and benefits administration support related to staff benefits program
• To manage staffing process, including, interviewing, hiring and on boarding
• Oversee recruitment and selection processes in partnership with line managers
• Manage the full-life cycle of the recruitment processes such as requesting, advertising, sourcing, screening, liaison with candidates, reference / background check, pre-employment medical checkup, offer process and onboarding process to bring in the right fit talent into the organization
• To design and implement employee’s retention strategies in the organization
• Ensure timely and accurate processing of employee's personal data and employee movement.
• Appointment, transfer, designation, confirmation, promotion, demotion, resignation, termination, end contract and salary adjustment in Payroll system.
• Responsible for developing and managing the company's annual HR department budget and overseeing all aspects of employee compensation and benefits, recruitment, training and development, performance management, employee relations, and ensuring compliance with employment laws, while strategically aligning HR initiatives with overall business objectives
• Responsible for the full scope of general administration functions of the company including Expatriates Work Permits, Licenses (Business license, Liquor License, Licenses Manufacturing Warehouse (LMW), DOSH, MYIPO Trademark, Gun License, etc) accommodation agreements, annual insurance plan reviews, and office maintenance
• Manage Expatriates Employment pass applications with Expatriate Service Division (ESD) and Expatriates taxation
• Responsible for overseeing foreign workers administration, ensuring compliance with Immigration laws and managing work permits
• To manage and plan in organizing staff training programs to meet staff training needs
• To bridge management and employee relations by addressing demands, grievances or other issues
• Execute and leads HR projects as designated by the Management from time to time
• Lead and supervise the HR & Admin team
• To undertake any and all other duties and responsibilities as assigned by management

• Handle complete recruitment cycle from hiring, pre-screen, and interviewing
• Conduct interviews for executive level and arranges interview for management levels
• Prepare contract and official letters related to HR; employment contract, letter of confirmation, etc
• Conduct orientation program to new employees
• Handling departure and conduct exit interview
• Undertake the full range of functions for staff e-leave system
• (HRIS system)
• Leave administration – calculation of leave balance and entitlement and attend to all enquiries/issues related to leave
• Act as the liaison person with consultant for the HRIS system and involve in all the HRIS implementation meetings and attend to the request related to this
• In charge of employee benefits including sim card, phone, fuel card and annual medical checkup
• Liaise with vendors to maintain cost effectiveness and quality provided
• Participate in presentations during meetings in developing projects
• Submit reports to all relevant departments (internally, externally,) on a timely manner
• Assist in renewal of insurance and attend to all enquiries and claims from staff
• Assist in annual performance appraisal and preparing reports
• Handle HRDF levy payment and claims for all trainings conducted
• Liaise with external training providers to conduct training and provide reports to Learning & Development Manager
• Conduct internal trainings for employees to improve their skills and knowledge to perform better in field/job
• Design and develop new training program for employees
• Work out on reports and budget costing for all department for training
• Identify employee concern and listen to their grievances
• Assist HR Manager to investigate employee complaints
• Identifies administrative needs and provide efficient administrative cum maintenance support to ensure uninterrupted business operations
• Participate in HR projects as required by the Head of Operation including undertaking New HR system, research and preparation of documents for implementation of recommendations
• Liaise with company hostels landlord to renew tenancy agreement and maintenance of the hostels
• Update and maintain proper filing on employee data and performance appraisal data
• Participate and coordinate and in Annual event in the organization
• Key achievements: Contribute as a HR Generalist to full spectrum of HR to meet the needs and development of the organization
• Reasons for leaving: Career progression/Low increment

Maintaining employee database

• Maintaining/Updating leave records
• Record, maintain and monitor attendance to ensure employee punctuality
• Coordinate, negotiate and liaise with employment and advertising agents on service fee, advertisement recruitment and interview schedules
• Arranging, conduct interviews and involved in staffs recruitment
• Prepare Letter of Offer and Confirmation letter for selected candidates
• Coordinate and liaise with Consultants on employees training and arrange training schedule for employees
• Conduct orientation program to new employees
• Provide feedback to the management to enhance a better and cordial working environment
• Organizes corporate event such as company’s dinner, corporate trip, family day
• Resolve grievances or queries that any of the employees have
• Escalate to the right level depending on the nature of grievance or issue
• Manage and advice the management on HR labour law matters
• Review job description for all positions at regular intervals and update them in consultation with the respective Managers
• Drafting, updates and maintains company policy
• Provide advice and assistance when conducting staff performance evaluations
• Prepare and submit all relevant HR letters/ documents/ certificates as per the requirement of employees in consultation with the management
• Involve in special projects coordinated by the company
• Handle staffs monthly payroll, EPF and Socso.
• Key achievements: Gaining more experience in stabilizing and effective managing the human resource and overall responsibilities of staffs
• Reasons for leaving: Contract given by High Commission of India End on June 2012 and taken over by another company from India

• Maintain schedule appointments and meetings
• Able to handle administrative task and respond to request for information and ensuring all paperwork is properly executed and confidentiality is protected
• Develop and implement a human resources plan and personnel management Policies and procedures
• Provide advice and assistance with writing job descriptions
• Prepare notices and advertisements for vacant staff positions
• Conduct first round of telephonic interview for the candidates to schedule interviews
• Arranging interview and assist in recruitment process
• Preparing Letter of Offer, Confirmation letter, co-ordinate, maintain and take pro-active steps to ensure accuracy of records and confidentiality
• Prepare basic monthly accounts in order to hand over to company’s accountant
• Preparation of Salary Statement
• Handle employee payroll, EPF and Socso

• Organize, compose and produce some routine correspondence or reports independently
• Plan and manage recruitment and selection of staff
• Plan and conduct new employee orientation
• Identify and manage training and development needs for employees
• Develop and implement human resources policies and procedures
• Administer HR policies and procedures
• Administer compensation and benefits
• Ensure compensation and benefits in line with company policies
• Maintain schedule appointments and meetings
• Take minutes at designated meetings; prepare and distribute appropriate
• Coordinate, file, maintain, and update sales records and related data
• With all sales information, take proactive steps ensure accuracy of records and confidentiality
• Respond to requests for information, ensuring all paperwork is properly executed, and sales confidentiality is protected
• Sort and distribute incoming mail, and prepare outgoing mail
• In Manager’s absence, providing coordination of departmental needs
• Perform a variety of administrative duties in order to ensure the smooth running of the department, organize, compose and produce some routine staff deployment at all the company assignments
• Key Achievements: Stabilizing and effectively managing the Human resource administration and overall responsibilities of staffs
• Reason for leaving: Family shifted from Port Klang to Subang
• Unable to travel

• Perform various administrative and/or project related duties in support of an individual or group
• Processing and administering company’s documents
• Preparing letters, memoranda reports
• Prepare report by monthly and vetting documents clerical/general administration function other general administrative duties as and when assigned
• Sort and distribute incoming mail and prepare outgoing mail
• Familiar in usage of computer knowledge
• Key achievements: My first working experience
• Learned how to manage the administration
• Reasons for leaving: Retrenchment