NOOR AZILA POZI

• Sieve through incoming calls, Filing of document, Assist in marketing activities (exhibitions), Preparing company profile, Preparing brochures to introduce the product and company to public

• Personal Assistant to the Sales & Project Director, Sieve through incoming calls, faxes, inquiries, letters and forward them to the relevant personnel, Filing of documents, To take down minutes during company's meeting and prepare the summary after the meeting, Handle all internal sales, Prepare quotations, faxes and correspondences to customers and suppliers by phone calls and emails pertaining to inquiries, To negotiate with suppliers on best price and payment terms before issuance of Purchase Orders - Procurement Dept, To issue Purchase Orders and monitor the delivery and advise customers accordingly - Procurement Dept, To verify incoming shipments/delivery from suppliers - Procurement Dept, To assist marketing manager in organizing marketing activities such as seminars and exhibitions (hotel reservations, booth design, email invitation to clients), To back up admin executive in administrative duties, To back up service team in paperwork for ISO 17025, Liaise with customers, suppliers and freight forwarders, Liaise with overseas principals (Italy, Germany, Netherlands), Monitor overall movement of Dispatch Notes, Issue Delivery Order and Invoice to customers, Ensures that all DOs issued are acknowledged by the customers, Liaise with company's hosting provider for any matters related to company's email and web hosting, To back up service team in customer service department

• Personal Assistant to Admin Manager, Assisting Admin Manager on administrative and clerical task, Assisting Admin Manager on ISO 18001 and OHSAS 9001 Documentation, Assisting Accounts Manager on claims, payroll and attendance

• Issuing Purchase Order based on Purchase Requisition, Monitoring delivery movement of item purchased, Assisting Purchasing Executive on site visit - furniture and home appliance count checking (Shaftbury Residence), Administrative and clerical task, Documents sorting & filing for Purchasing Dept

• Administrative and clerical task, Data Entry Task, Documents sorting & filing

• Managing all personal documentation of the Director, Managing Petronas Supplier Self Service (SUS) for licensing and extension of scope, Helping account executive on payroll system, Handling staff personal claims (check claims and prepare claim summary), Organizing office events (meeting, farewell)

• Doing cashbook, issuing Payment Voucher to creditors (OBM Accounting Software), Update Statement of Account for clients / customers and send them via email on monthly basis and chase payment for all outstanding invoices (collection), Liaise with banks - preparing documents on loan application & covid-19 Business Financing Relief Program or anything related to accounts, Supporting other department (handling Procurement Dept for 2 months during staff maternity leave), Handling staff personal claims (check staff claims and prepare claim summary), Upkeep and maintain accounting records by ensuring all documents related to Account including scanning & filing all accounts related documents (payment vouchers, official receipts, invoices, bank statements etc), Supporting account executive in internal & external audit for Account Dept, Organizing office events (meeting, farewell)

(1) Communicate with upper management on a regular basis

(2) Cyberjaya Branch Support

i. Perform duty at sales counter on urgent basis (special events or back up when needed)

ii. Festive Decoration - Hari Raya, CNY, Deepavali and Christmas

iii. Customer Service - product information and public relations, product display for company events & media interview session.

(3) Administration task for operation department (HQ)

i. Cheque Payment Requisition (CPR)
ii. Endorsement Fund Requisition
iii. Petty Cash Fund Reimbursement and Payment Requisition Note(PRN)
iv. Encashment Fund Reimbursement
v. Tenancy Agreement
vi. Staff Claim
vii. Product Sponsoring
viii. Stock And Product Requisition Form (FOC) - included product complaint case
ix. Asset Scrap Form / Asset Transfer Form
x. Issue ERP for any asset purchase or non-asset purchase.

xi. Other matter related to admin which is not mention in the list.

(4) Participate in branch activities and events on meeting room booking process and coordinating with banquet team & building management team on the requested set up and equipment needed during the activities.

(5) Coordinating and communicate with relevant personnel regarding farm visitation for leaders or members.

(6) Handling Stockist Unit

i. Processing stockist application, resignation/termination, transfership or any related matters.

ii. Sales monitoring - generate stockist commission, stockist sales summary, stockist inventory report.

iii. Stockist Subsidy - prepare stockist subsidy allocation report and issue ERP for subsidy (paper), coordinate with Distribution Dept for stockist subsidy allocation for each branch (plastic bag and paper) and monitor internet subsidy allocation (finance dept)

iv. Cash bill cancellation and clear pending cash bill transaction

v. Perform stockist inventory adjustment on promo code / old code

vi. Perform stockist visitation together with branch PIC and prepare stockist visitation report summary.

vii. Attend every stockist meeting held by each branch

viii. Handling/processing letter related to stockist

x. Stockist Registration (during DXN Anniversary)

(7) Coordinating training (stockist unit) for new staff.

(8) MC for internal events & training

(9) Perform adhoc task - taking care of VIP and DXN guest’s need and any other task assigned by the superior.

(10) Assist PIC of DXN Cyberville (Ms Asawati Abdul Rashid) in special task & special project.