KALAI
Senior Account Executive Analyst
KLANG
Summary
Finance professional with strong background in accounts receivable management, process improvement, and financial reporting. Known for exceptional analytical skills and ability to implement effective collection strategies. Focused on fostering team collaboration and achieving accurate, timely financial results. Reliable and adaptable to changing business needs with strong problem-solving and communication skills.
Overview
18
18
years of professional experience
8
8
years of post-secondary education
Work History
Senior Accounts Receivable Analyst
Topcon Singapore Medical Pte Ltd (Based in Malaysia)
01.2024 - Current
- Boosted stakeholder satisfaction with prompt resolution of client inquiries regarding invoice disputes or payment issues.
- Enhanced reporting accuracy by maintaining up-to-date customer records and reconciling accounts.
- Ensured compliance with established accounting standards and regulations throughout the accounts receivable process.
- Assisted in setting departmental goals, aligned with overall company objectives for improving financial health and reducing debt exposure.
- Reduced days sales outstanding through timely follow-ups on overdue invoices.
- Posted cash receipts to customer accounts to maintain current and accurate account balances.
- Presented audit findings to accounting manager after reviewing results and paperwork.
ACCOUNTS RECEIVABLES SPECIALIST
HAYAT HYGIENIC PRODUCTS MALAYSIA SDN. BHD
07.2021 - 12.2023
- Company Overview: (Global FMCG)
- Job Scope
- Reduced outstanding accounts receivable balances by diligently following up on overdue payments.
- Maintained accurate financial records with meticulous attention to detail in data entry and account management.
- Prepared and mailed invoices to customers, processed payments, and documented account updates.
- Followed up overdue payments and payment plans from clients to establish good cash flow.
- Supported month-end closing activities by reconciling accounts, preparing reports, and analyzing trends in account performance.
- Strengthened relationships with clients by maintaining open communication channels regarding invoicing and payment schedules.
- Aided in the reduction of bad debt write-offs through diligent monitoring of aging reports and proactive collections efforts.
- Increased efficiency of the collections process by implementing new strategies and procedures for tracking delinquent accounts.
FINANCE EXECUTIVE
VINDA GROUP SEA
01.2016 - 06.2021
- Company Overview: (Manufacturing FMCG)
- Daily handling jobs
- 1. Pricing matters - Update customer pricing on daily basis thru Oracle system. The requestor by Sales Team will send in request thru a system call Rapid 4 and route for approval to Commercial/Sales Director. Once approved than will be revert to Controlling team to update. Automation system implementation for Pricing - Have involved to automate the approval process by replacing the manual process.
- 2. In charge for Total Rebates and Marketing Advertising & Promotions (A&P) spending - Maintain, update and analyze on the spending by Sales/ Marketing Team to ensure no over spend claims comparing to Budgets approved by Management. Needs to verify the claims day by day submitted in order for AP/ AR team to process.
- 3. Handle full set (AR,AP, Bank reconciliation, GL, P&L and BS)
- Monthly handling jobs
- 1. Run detailed GL analysis and Sales reports to do accrual journal posting for month end closing such as Rebate/Marketing A&P/Listing Fee/Distribution Cost and other reclass matters. Ensure and compare between details reports and GL to ties by Brand, Channels and Agreement codes.
- 2. Compile and prepare P&L report manually and upload the results into SQL database after monthly closing finalized. Once done than will send out the Commercial reports to Sales & Marketing team and Management.
- 3. Analyze and update Distribution Cost and other cost summary to ensure the actual is captured in order and check in detailed in case there is overspent.
- Yearly Handling jobs
- 1. Go for Distributor Audit by group of Finance and Sales team
- 2. Stock Take in Warehouse during Year End closing.
- 3. Attend to External Audit queries on GL, P&L and BS matters.
- 4. Compile data for Budget & FC from Sales and Marketing Team.
- 5. Send out Quarterly report on Rebate and Marketing budget and have a review session with the Sales & Marketing team to discuss on estimation spending for the year.
ACCOUNTS AND ADMIN EXEC
JTEKT AUTOMOTIVE (M) SDN BHD
05.2011 - 12.2015
- Company Overview: (Manufacturing steering parts)
- 1. Accounts payable & receivable - matching and key in local and foreign invoice for daily incoming stock.
- 2. Prepare petty cash payout for all staffs and key in petty cash vouchers weekly into IFCA accounting system by weekly.
- 3. Allies with supplier for incoming stock issues and invoice.
- 4. Prepare monthly management reports such as Abnormal cost and selling and General Administrative expenses reports for costing purpose.
- 5. Miscellaneous job given by managers time by time such as filing payment vouchers and give support to others during festive holidays and closing month end.
- 6. Prepare for supplier reconciliation for audit purpose.
- 7. Coding and reclassification of accounts payable invoice for expenses and key in into IFCA.
Customer Service Cashier
HSBC MALAYSIA BERHAD
01.2008 - 04.2011
- Company Overview: (Petaling Jaya Operation Branch)
- Jo Scope
- Managed cash register operations accurately, reducing the risk of shortages or overages in daily reconciliations.
- Processed customer orders and accurately handled payment transactions.
- Handled high-pressure situations calmly, maintaining composure during busy periods or difficult interactions.
- Met customer service goals and exceeded customer expectations.
- Developed and managed relationships with customers to increase customer loyalty.
- Answered product questions using knowledge of sales and store promotions.
- Collaborated with team members to maintain smooth operations during peak hours.
- Balanced cash registers accurately at the end of each shift, minimizing discrepancies and errors.
- Trained new cashiers, enhancing team efficiency and accuracy in transactions.
Education
DEGREE - ACCOUNTING AND FINANCE
SEGI COLLEGE – KUALA LUMPUR
07.2008 - 12.2009
DIPLOMA - ACCOUNTING
SEGI COLLEGE – PETALING JAYA
06.2005 - 06.2007
SPM - undefined
SEKOLAH MENENGAH KEBANGSAAN ASSUNTA
01.2000 - 11.2004
Skills
ERP systems expertise
Cash application
Credit control
Aging reports analysis
Month-end closing
Auditing support
General ledger maintenance
Bookkeeping
SAP
Debt collection
Problem-solving abilities
Multitasking
AVAILABILITY
TWO MONTH NOTICE
Timeline
Senior Accounts Receivable Analyst
Topcon Singapore Medical Pte Ltd (Based in Malaysia)
01.2024 - Current
ACCOUNTS RECEIVABLES SPECIALIST
HAYAT HYGIENIC PRODUCTS MALAYSIA SDN. BHD
07.2021 - 12.2023
FINANCE EXECUTIVE
VINDA GROUP SEA
01.2016 - 06.2021
ACCOUNTS AND ADMIN EXEC
JTEKT AUTOMOTIVE (M) SDN BHD
05.2011 - 12.2015
DEGREE - ACCOUNTING AND FINANCE
SEGI COLLEGE – KUALA LUMPUR
07.2008 - 12.2009
Customer Service Cashier
HSBC MALAYSIA BERHAD
01.2008 - 04.2011
DIPLOMA - ACCOUNTING
SEGI COLLEGE – PETALING JAYA
06.2005 - 06.2007
SPM - undefined
SEKOLAH MENENGAH KEBANGSAAN ASSUNTA
01.2000 - 11.2004
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