JESSICA BARRET

Essential Duties

1.Reporting,Accounting, Taxation and Consolidating

a) Oversea the GL team/consolidation workflow. Ensure accuracy of the accounts with follow Accounting Standard.

Correctness of the monthly closing and ensuring NICS is being submitted accurately and timely basis.

b) Preparation draft audit in company level and group level of MSG companies, ensure it adhere to accounting standard MFRS for local requirement and IGAAP for Group level requirement.

c) Ensuring completion on time to meet local and group deadline this includes:-

Taxation

1)Taxation submission( SST Submission, Imported service Tax submission, Schedule A submission and Overseeing

C1 and C3 movement report (Quarterly basis).

2) Annual company taxation submission – Providing P&L details, Fixed Asset listing and information and movements

in relates to company taxation.

3) Providing taxation estimation on quarterly basic for CP204.

4) Liaise with Tax agents in relates to governmental requirement.

MIDA

2) Quarterly submission of Form K, application for import duties and yearly submission of annual MIDA statistic.

Transfer Pricing

3) Providing information on Financial date, MNE Group information that includes providing information on master file, local file and ensuring all queries requested by the TP agent is being answered.

JSOX and Blackline

4)Ensure all VA Control, zero open audit point. To check all balances sheet GL is being close according or to clear accordingly. The ensure the GL is assigned to the correct General Ledger entries

2.Projects and Finance Improvement

a)Ensure implementation of consolidation report for MSG company level (BW) in accurate and correct.

b)Support in Future Finance development project related on consolidation & reporting as MSG legal entity level.

c) Implementing new accounting system that is S4 Hana for Solar Manufacturing company in Pasir Gudang.

This includes data migration, system configuration, and integration with existing system SAP ECC.

Conduct training and test it thoroughly before going live

d) Changed the multi-currency settings from MYR to USD due to functional currency adjustment following the

new solar business implementation at Pasir Gudang. This involved assessing the impact, planning the

transition, coordinating with the SAP team, adjusting financial records, and conducting thorough testing.

3.People development

a) Enhance Malaysia Accounting Standard and IGAAP knowledge to meet the reporting requirement. Optional to understand and updating Taxation regulation.

b) Co-operative, communicate and support solar business to meet any local requirement in auditing, reporting & company secretary appropriately.

c) Supervise and provide training to develop subordinate with improve skill and knowledge in the job task given.

d) Plan and develop the career path in MSG of the subordinate.

• Essential Duties – Monthly Accounts Closure
  1) To manage full set of account - monthly, quarterly, and yearly and other group’s reporting requirements in conformity with the Malaysian and International Financial Reporting Standards and as per statutory requirement.
  
  2) Responsible for monthly management report and financial results.
  
  3) Review and monitor asset, liability, and capital account entries by compiling and analyzing account information. Mainly checking the balance sheet ledger like accruals, PK and oil, provision, prepaid etc. Maintain sufficient supporting listing to justify the figures shows in the accounts.
  
  4) Review monthly bank reconciliations and clears all unpresented and unidentified transactions
  
  5) Responsible for financial budgetary controls, review forecast & projections
  
  6) Review and validate data for legitimacy and follow up discrepancy
  
  7) Analyze actual monthly performance vs budget to highlight significant deviation
  
  Primary Duties – Accounts Payable
  1) Ensure AP reconciliations are prepared and circulated on time
  
  2) Review monthly AP age analysis and find out the long outstanding balances with the comments.
  
  3) Ensure PK & Oil Supplier SOAs are updated daily and weekly PK & Oil Supplier balances are circulated by SSC
  
  4) Ensuring all supplier SOAs are prepared and reconciled with the supplier's SOA.
  
  5) Monitor and guide AP team to minimize the weekly clarification list
  
  6) Monitor the regular filing of supplier invoices for easy retrieval
  
  7) Verifies& validates payments and the supporting documentation via manual cheque or S2B.
  
  Primary Duties – Accounts Receivable
  1) Obtain monthly age analysis from SSC Team, Review and obtain comments for long outstanding balances and close the small and negligible expenses.
  
  Statutory Duties
  2) Submission for SST-02 , SST – 02 A (Imported Service Tax) , preparation of quarterly inventory movement as per customs requirement.
  
  3) Facilitate GST Audit and endure smooth closure of GST Audit
  
  4) Ensure staff related statutory payments are made on time as per agreed time line
  
  5) Ensure a timely submission of Income Tax payments
  
  6) Payment of Withholding tax for all interest payment to inland revenue.
  
  7 Liaise with internal and external auditors, prepares the audit timing plan and owns the end
  to end timing process.
  
  
  General Duties
  1) Ensures the presence of an effective internal control environment, financial monitoring system & operating procedures for safeguarding company’s assets processes, with effective ERP systems managements.
  
  2) Monitor documentation and archival of files and documents with the industry standards and a periodic archival with management's approval

• Responsibilities: (Asst Accounting Manager)
  
  Essential Duties – Monthly Accounts Closure
  a. Responsible in providing timely management report i.e. Cost of Goods Manufacturer (GOGM) and Cost of Goods Sold (GOGM) reports that contributes to the month end and year end closing. This includes Monthly Output reports, Direct Labour and Overhead reports, Inventories Movement Reports, Efficiency reports and gross margin analysis.
  
  b. Managing daily variances reporting process such a material usage, labour and overhead variances. This includes driving process disciple with the production team in capturing of material consumption and rejection. Coordinating with the production officer on labour efficiency and overhead absorption and ensuring process completeness and report accuracy. . Responsible in ensuring finished goods inventory recognition which involves transferring of finish goods from Production to Warehouse.
  
  
  
  
  c. Responsible in providing GP contribution by submitting Standard Costing to Marketing department based on existing product, Trading product and New Product Development. Liaison with R&D for BOM submission, liaison with production for routing which result to the standard costing for a particular sku.
  
  d. Responsible for preparing monthly presentation for Manufacturing meeting. These
  presentation reports on manufacturing costs variances analysis such as:-
  •Over-usage and price variances of Raw Material and Packaging Material
  •Rejection of Raw Material and Packaging Material.
  •Cost per case for each brands
  •Analyse on over-usage of labour and overheads.
  •Maintenance downtime for each brands
  •OEE from production team.
  
  e. Preparation of Transfer Pricing for Affiliates based on the sku needed.
  
  f. Responsible in preparing and coordinating the monthly stock count process and the reconciliation of the result.
  
  g. Preparation of Journal that relates to cost of manufacturing (Cost reclassification for R&D plant trail expenditure, work in progress breakdown into raw material during stock count and etc.)
  
  Responsibilities: (Accountant)
  
  1.To assist the Finance Manager in handling full set of accounts and to ensure the timely closing of the full set accounts. At this point of time, I was in charge for miscellaneous expenses of GL. To ensure all GL is being keyed in correctly into the system based on the correct GL code. Monthly review of the prepayment and accrual.
  
  2.To check on Accounts Payable for Supplier with PO and without PO. Supplier with services, like security, Pest control and ext based on contract agreement.
  
  3.To ensure supplier reconciliation is done monthly basic.
  
  4.Responsible in preparing on audit and taxation schedule especially on Profit and Loss both Trading and Manufacturing.
  
  5.Responsible in monthly submission of GST. This is including reconciling, reporting, payment request and submission through e-mails.
  
  6.To prepare and coordinate on year end audit schedule which involves under cost of goods sold (COGS).To also prepare CP58 for sales person who receive sales commission.
  
  7.Assisting the Finance Manager in annual budgeting process.
  
  8. Responsible for the monthly and quarterly statistic return for submission to the Bank Negara and government statistic department example environment protection expenditure survey and International Trade and Services. Latest is quarterly filling up IIP – International Investment Position for resident company in Statement portal.

• JOB DESCRIPTION
  
  Job Title : Accounts Executive
  
  Reporting To : Accountant
  
  OVERALL RESPONSIBILITIES:
  1.To prepare monthly NOSB financial report (MCM) for Management review.
  2.To monitor all NOSB general ledger, accounts receivable & accounts payable tasks, cash management and fixed assets management.
  3.To prepare yearly NOSB draft audited accounts.
  4.Responsible in all NOSB Taxation matters.
  5.To prepare yearly NOSB Budget and 5 Years Forecast.
  
  MAIN TASKS / ACCOUNTABILITIES:
  
  1.MCM Report:-
  - To create new NOSB MCM Report on monthly basis.
  - To calculate monthly ex-factory prices for basis of determining stock valuation.
  - To update monthly MCM Report upon closing of general ledger, accounts receivable, accounts payable, daybook and fixed assets.
  - To check sales figure in NOSB MCM Report (page 19,20,20A & 20B) updated by AR Accounts Assistant and fixed assets figures on page 10 & 12 updated by Accounts Executive
  - To analyse the ups and downs of incomes / expenses and to compare against budget.
  - To update MCM Power point for NOSB (company and group) for Sr Finance Manager presentation in MCM Meeting.
  
  2.General Ledger:-
  - To check all journal vouchers (JV) raised and keyed-in into IFS (under voucher type M).
  - To check monthly trial balance to ensure all entries have been correctly taken up.
  - To create new coding for new types of expenses, incomes or new cost centre.
  
  
  3.Accounts Receivable:-
  - To review AR ageing to ensure amounts tally with GL balance and to ensure clearance of any arising or long outstanding AR matters.
  - To authorise all journal vouchers raised for accounts receivable (JAR & JBR).
  
  
  4.Accounts Payable:-
  - To review AR ageing to ensure figures tally with GL balance and to ensure clearance of any arising or long outstanding AR matters.
  - To raise journal voucher for raw material consumption upon finalisation of monthly raw material purchases listing by Accounts Officer and to forward raw material consumption figure to Production Manager for verification.
  - To authorise all journal vouchers raised for accounts payable (JAP).
  - To check payment vouchers and cheques for NOSB fixed payments (5th, 15th and 25th).
  
  
  5.Cash Management:-
  - To review monthly Daybook Report (interim and final) prepared by Sr Accounts Assistant to ensure all cash transactions has been correctly taken up.
  
  6.Auditing:-
  - To prepare draft audited accounts for NOSB at each financial year end.
  - To attend to Internal and External Auditor queries with regards to NOSB accounts during interim and final audit.
  
  
  7.Taxation:-
  - To prepare yearly Tax Estimate and the Revisions.
  - To distribute annual income tax working sheets to subordinate, to check their figures and to compile all information before submission to Tax Agent.
  - To prepare Reinvestment Allowance claim to be submitted to IRB.
  - To fill up Forms (CP204, RA and Double Deductions)
  - To liaise with Tax Agent for any taxation matters / queries.
  
  
  8.Annual Budget and 5 Years Forecast: -
  - To send out internal memo on yearly budget preparation to all departments.
  - To prepare budget for Accounts department and interest charges.
  - To follow-up and to compile all departmental budget and to finalise Budget figures before review by Accountant
  
  
  9.Others:-
  - To prepare yearly Insurance Renewal proposal.
  - To arrange monthly and yearly stock take exercise.

• JOB DESCRIPTION
  
  Job Title : Accounts Assistance
  
  Reporting To : Accounts Executive
  
  
  OVERALL RESPONSIBILITIES:
  
  1. In charge of Accounts Receivable, that includes :-
  - Preparation Bank Acceptance Roll Over, which includes reports on
  BA due, creation payment for all the necessary banks and reports
  on the payment due
  - To issue debit or credit note to customer
  - To issue out an adjustment of the actual invoice (IV) to customer
  - To prepare proforma invoices and negotiation form for customer
  - Monthly AR forex
  - To ensure monthly collection is updated daily and to follow up with
  collection reports.
  - To prepare reports upon unpaid customer and to follow up with
  collection reports.
  - To check all receipts received from local and export customer
  - Monthly update of the export forecast into collection files. Referring
  to customer's PI.
  - To clear up unallocated receipts
  - Reconciliation of inter companies
  - Review outstanding amount for each factory outlets, prepare
  profit abilities report analysis.
  - Preparation of monthly customer statement
  - Maintaining customer code.
  - To review and reconcile for the purpose of confirmation audit.
  - To monitor and ensure all (GRN) Goods Return Note for the current
  month has been issue out IV
  - Maintaining petty cash float and cash disbursement. Allocating the
  correct account code and to check the clerk entries.
  - Handling courier charges for the purpose of double taxation.
  - Compilation or reports required by Government Department e.g
  Statistic Department - FMM on (Survey Of International And
  Services).
  - Preparation of reports on analysis of other debtors' (Under
  Claimable) and liaise with those involved to collect amount contra
  with advanced.
  - Back up for manufacturing module.
  - Preparation of monthly product costing reports by product type,
  colour, and size.
  - Weekly posting of work order just to ensure WIP cost revaluation
  upon BOM( Bill Of Materials) is used efficiently.
  - To assist cost manager on roll up procedure.