Akiko Maeda
Project Coordinator
Kuala Lumpur
Summary
Dynamic Project Coordinator with extensive experience at Japan International Cooperation Agency, adept at managing budgets and fostering stakeholder relationships. Proven track record in enhancing team collaboration and optimizing resource management, leading to successful project delivery. Skilled in negotiations and problem-solving, ensuring alignment with project goals and stakeholder expectations.
Overview
23
23
years of professional experience
3
3
Languages
Work History
Project Coordinator
Japan International Cooperation Agency
09.2021 - Current
- Reviewed comprehensive project plans, outlining scopes, timelines, deliverables, and milestones.
- Supervised multiple activities from project start through delivery by prioritizing needs and delegating assignments.
- Maintained accurate documentation of all projects, facilitating efficient audits and future reference.
- Prepared meeting agendas and minutes for distribution and record keeping.
- Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
- Coordinated cross-functional teams to achieve seamless collaboration in achieving project objectives.
- Managed budgets effectively, ensuring resource allocation was optimized for maximum project success.
- Negotiated contracts with vendors and suppliers, securing favorable terms for cost-effective procurement of resources needed for each project''s success.
- Tracked hours and expenses to keep project on task and within budgetary parameters.
- Facilitated frequent progress reports and presentations to keep management informed about ongoing activities within their respective domains.
- Collaborated with stakeholders to define clear project goals, leading to consistent alignment with expectations throughout the process.
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
Project Coordinator
Japan International Cooperation Agency
02.2019 - 07.2021
- Same as above
Training Coordinator/Project Coordinator
Japan International Cooperation Agency
03.2012 - 03.2014
- same as above
Junior Expert
Japan International Cooperation Agency
06.2010 - 07.2013
- Resolved complex issues in a professional manner, ensuring and maintaining proper progress in handling projects in South East Asia countries.
- Evaluating and prepare the reports of the projects.
Junior Reseacher
Global Link Management
02.2008 - 06.2010
- Conducted extensive literature reviews, summarizing key findings to inform future studies.
- Streamlined research processes for increased efficiency, utilizing various project management tools.
- Collaborated with cross-functional teams to develop comprehensive research strategies and methodologies.
- Assisted in developing survey instruments for data collection, ensuring high response rates and representative samples.
Program Coordinator
Japanese Government
04.2005 - 03.2006
- Maintained detailed records of program activities and participant data, ensuring compliance with internal policies and external regulations.
- Established strategic partnerships with external organizations, expanding program reach and impact.
- Organized events and workshops to engage participants, enhancing their learning experience within the program framework.
- Championed program improvement initiatives based on stakeholder feedback, demonstrating adaptability and a commitment to excellence.
Procurement Executive/Senior Quality Assurance Executive
Glory Money Handing Machines. PTD
04.2002 - 06.2004
- Collaborated closely with internal stakeholders to understand their needs and align procurement objectives accordingly.
- Set up and negotiated contracts to obtain favorable pricing and delivery structures.
- Built relationships with vendors to negotiate ideal terms for purchases.
- Delivered substantial bottom-line impact by identifying inefficiencies in existing procurement processes and implementing corrective measures.
Education
Master of Arts - International Studies
Kobe University
Japan 04.2001 -
Bachelor of Arts - Urdu Language And South Asia Cultural Studies
Osaka University
Japan 04.2001 -
Skills
Project management
Problem-solving
Time management
Attention to detail
Flexible and adaptable
Decision-making
Resource management
Negotiations
Performance monitoring
Quality assurance
Critical thinking
Budget coordination
Stakeholder relationship management
Deadline adherence
Cultural sensitivity
Timeline
Project Coordinator
Japan International Cooperation Agency
09.2021 - Current
Project Coordinator
Japan International Cooperation Agency
02.2019 - 07.2021
Training Coordinator/Project Coordinator
Japan International Cooperation Agency
03.2012 - 03.2014
Junior Expert
Japan International Cooperation Agency
06.2010 - 07.2013
Junior Reseacher
Global Link Management
02.2008 - 06.2010
Program Coordinator
Japanese Government
04.2005 - 03.2006
Procurement Executive/Senior Quality Assurance Executive
Glory Money Handing Machines. PTD
04.2002 - 06.2004
Master of Arts - International Studies
Kobe University
04.2001 -
Bachelor of Arts - Urdu Language And South Asia Cultural Studies
Osaka University
04.2001 -
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