Zaira Jaafar
Executive
Seremban, Negeri Sembilan
Summary
- Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level Executive cum PA to Principal position. Ready to help team achieve company goals.
- Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
- Dedicated educational professional with history of meeting company goals utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand.
- Experienced Personal Assistant with over 12 years of experience in education. Excellent reputation for resolving problems and improving customer satisfaction.
Overview
18
18
years of professional experience
3
3
years of post-secondary education
1
1
Language
Work History
Personal Assistant
Epsom College in Malaysia
Bandar Enstek, Negeri Sembilan
08.2018 - Current
- Supervision of the work of the PA to Executive Leadership Team
- Management of the Headmaster’s diary, including making appointment with staff, parents, pupils and external agencies
- Secretarial support to the Headmaster including minutes taking d) Prompt, effective and efficient filling of papers and records
- Arranging the Headmaster’s flight and accommodation in respect of professional trips
- Assisting the Headmaster in the organization and management of relevant events, including Speech Day and OE event
- Management of the arrangements for the Board of Directors meeting including the travel and accommodations requirements of UK Board members and liaison with the PA of the Governors over the production of relevant papers
- Minutes of all meetings including Senior Leadership Team meetings
- Administrative arrangements, in consultation with the HR manager for the scheduling of new staff interviews, including assisting the Headmaster with the taking up and verification of references
- Arrangements for school transport for students, teachers and staff
- Devising and maintaining office systems, including data management and filing
- Provide general assistance during presentations
- Screening phone calls, enquiries and requests, and handling them with appropriate
- Meeting and greeting visitors at all levels of seniority
- Producing documents, briefing papers and reports
- Organizing meetings and ensuring the Headmaster is well prepared for meetings
Executive Cum PA to Principal
Nilai International School
Nilai, Negeri Sembilan
11.2010 - 07.2018
- Effective liaison with the Government authorities to ensure the school compliance with relevant legislation and policies
- Effective communication with international students and their families
- Ensure effective pastoral care of international students
- Effective communication within the school community regarding all matters concerning international students
- Development and maintenance of relevant policies and protocols for the management of international students
- Update students details as required
- Work collaboratively with other staff to ensure the welfare of international students
- Work collaboratively with the Admission Executive to ensure effective transitions for international students and effective
- Devising and maintaining office systems, including data management and filing
- Provide general assistance during presentations
- Screening phone calls, enquiries and requests, and handling them with appropriate
- Meeting and greeting visitors at all levels of seniority
- Organising and maintaining diaries and making appointments
- Dealing with incoming faxes and post, often corresponding on behalf of the Principal
- Producing documents, briefing papers and reports
- Organising meetings and ensuring the Principal is well prepared for meetings
- Liaising with clients, suppliers and other staff
Facility Management Officer
Aeon Co.(M) Bhd
Cheras, Kuala Lumpur
04.2008 - 10.2010
- Compile and update confidential documents such as certificates approval, letters for all stores and shopping centre
- Update all license status and preparation of application and renewal
- Record, monitor and evaluate the consumption of Utilities such as Electricity, water and gas at all stores and shopping centre and plan for countermeasure if necessary
- Verify all Utilities budget and consumption trend
- Check and review all Utilities expenses performance by Stores and Shopping Centre
- Prepare and carry out process of suppliers and contractors selection are done according to procedures
- Prepare appointment letters and contracts for appointed contractors
- Ensure all agreements are prepared with standard terms and conditions
- Ensure all agreements are signed and kept safely handed over to Facility Office for further reference
- Verify and control overall department budget for stationery and printing forms
- Implement centralized ordering and stock keeping
Merchandising Assistant
Dr Group Holdings Sdn Bhd
Bandar Sunway, Selangor
05.2006 - 03.2008
- Preparing monthly sales report for all Colours & Fragrances branches (KLIA, Langkawi airport, Labuan airport)
- Liaise with international and local supplier
- Prepare the PO
- Shipment clearance
- Monitoring of stock level
- Controlling selling price and costing
- Monitoring of shop promotions
Warehouse Inventory Assistant
Colours and Fragrances Sdn Bhd
Nilai, Negeri Sembilan
08.2004 - 04.2006
- Preparing invoices
- Preparing costing of the goods
- Insurance coverage
- Monitoring stock movement
- Stock checking & inventory
Education
Bachelor of (Science) - Consumer Science
Universiti Putra Malaysia
01.2001 - 01.2004
Skills
Email system
undefinedTimeline
Personal Assistant
Epsom College in Malaysia
08.2018 - Current
Executive Cum PA to Principal
Nilai International School
11.2010 - 07.2018
Facility Management Officer
Aeon Co.(M) Bhd
04.2008 - 10.2010
Merchandising Assistant
Dr Group Holdings Sdn Bhd
05.2006 - 03.2008
Warehouse Inventory Assistant
Colours and Fragrances Sdn Bhd
08.2004 - 04.2006
Bachelor of (Science) - Consumer Science
Universiti Putra Malaysia
01.2001 - 01.2004
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