Yn Yann Woo

• Supported CEO on business development and investor-related materials during a fundraising phase
• Prepared and coordinated pitch deck content for investor presentations
• Assisted in ROI planning and basic financial projections for proposed initiatives
• Developed product and service catalogues to support business positioning
• Coordinated internal inputs across departments for executive-level materials
• Reviewed agreements and contracts to identify potential risks and ensure no unfavorable terms to the company
• Managed meeting schedules, coordinated internal and external meetings, and prepared meeting materials

Strategic Operations & Process Optimization

• Redesigned approval workflows using Power Automate, reducing delays by 30% and eliminating manual bottlenecks.
• Scaled administrative processes to support expansion (20→100 employees), implementing systems for seamless onboarding, cross-department collaboration, and executive bandwidth management.
• Eliminated 20% of quote-to-cash errors by implementing a standardized sales/stock brief system with margin tracking, safeguarding profitability.
• Automated aging reports for accounts receivable, improving payment visibility and monitor the collection time

Sales Cycle & Financial Coordination

• Owned end-to-end sales-cycle orchestration: prepared quotations, tracked POs/invoices/delivery orders (DOs), and ensured flawless handoffs between sales, finance, and logistics teams.
• Transformed raw sales data into actionable insights through weekly/monthly pipeline health reports, enabling CEO to prioritize high-impact opportunities.
• Assisted in budget planning and expense tracking, contributing to cost-saving initiatives.

Executive Support & Stakeholder Management

• Acted as the CEO's trusted liaison, coordinating with departments, investors, and board members to drive alignment and progress.
• Served as a primary point of contact for the CEO''s direct reports, assisting them with their requests or directing them to appropriate resources.
• Prepared executive briefs, presentations, and meeting agendas, ensuring CEO readiness for strategic decisions.
• Managed confidential communications and sensitive information with 100% discretion.

Operational

• Streamlined cross-functional projects by coordinating timelines, resources, and follow-ups on behalf of the CEO.
• Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
• Answered incoming phone calls and emails, and presented urgent requests for timely response.
• Organized complex international travel itineraries, optimizing for time zones and cost efficiency.
• Improved document accessibility by digitizing records and implementing a centralized filing system.

Events & Culture

• Coordinated company-wide events and executive meetings, ensuring flawless execution.
• Participated in organizational events as needed, showcasing professionalism while promoting company values.
• Organized and coordinated conferences and monthly meetings.

• Drafted professional memos, letters, and marketing copy to support business objectives and growth.
• Mitigated legal risks by carefully reviewing company policies and procedures for compliance with applicable laws and regulations.
• Established strong working relationships with internal departments to facilitate smooth operations within the organization.
• Facilitated effective communication among board members through regular updates on company performance and progress toward strategic goals.
• Organized board meetings effectively, preparing detailed agendas and coordinating logistics for maximum productivity.
• Streamlined communication between executive management and the board, ensuring timely delivery of key information.
• Managed sensitive corporate information discreetly while adhering to strict confidentiality requirements.
• Assisted coworkers and staff members with special tasks on daily basis.
• Ensured compliance with federal and state regulations through timely filing of annual reports and other required documentation.
• Developed comprehensive record-keeping systems to maintain organized corporate files easily accessible by management.