Yi Yin Pan

Highlight: Involve in Management Reporting and Decision Support

Payroll, Onboarding and Offboarding Efficiency:

• Administered payroll processing, ensuring accuracy and compliance with statutory regulations.
• Coordinated and facilitated employee onboarding, including development of streamlined orientation programs.
• Compliant employee termination processes, ensuring adherence to labor laws and mitigating organizational risk.
• Conducted seamless off-boarding processes, including exit interviews and assets transfer, contributing to positive employer brand.

Compensation and Benefits:

• Organize and coordinate workshops, team-building activities, monthly gatherings, and celebrations to enhance employee engagement.
• Involve in amending, improving, and updating Employee Handbook to align with evolving organizational needs.

Strategic HR Leadership:

• Provide strategic guidance to management on HR matters, contributing to key decision-making processes.
• Collaborate with leadership to align HR strategies with overall business objectives, ensuring unified approach.
• Collaborate with management to align HR policies with local labor laws, ensuring legal compliance.
• Advise on policy development and updates to reflect evolving organizational needs and industry best practices.

Recruitment:

• Manage end-to-end recruitment processes, working closely with department heads to fulfill staffing needs and contributing to talent acquisition strategies.
• Play key role in liaising with recruitment agencies, ensuring effective partnerships to source and attract top-tier candidates.
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Highlight: Work as HR for 2 companies (X infinity and subsidiary company)

Payroll:

• Responsible monthly payroll process, ensuring accuracy and compliance with statutory regulations.
• Manage all aspects of leave and claims administration, fostering transparency and efficiency.

Compensation and Benefits:

• Organize and coordinate team-building activities, monthly gatherings, and celebrations to enhance employee engagement.
• Involve in amending, improving, and updating Employee Handbook to align with evolving organizational needs.

Recruitment:

• Collaborate with department heads to review and assess staffing requirements for vacancies.
• Conduct end-to-end recruitment and onboarding processes, including job ad posting, talent search, and comprehensive interview processes.
• Develop detailed job descriptions (JD) for each position and conduct salary surveys to maintain competitiveness in industry.
• Prepare offer letters, employment contracts, and onboarding documents for selected candidates.

Administrative:

• Facilitate internal and external communication on work-related matters.
• Draft memos, announcements, and letters for effective communication.
• Manage travel arrangements and coordinate hotel bookings.
• Oversee stationery and refreshment replenishment.
• Maintain employee personal data filing for confidentiality.
• Coordinate laptop setups for new joiners.

Recruitment:

• Collaborate with department heads to review and assess staffing requirements for vacancies.
• Conduct end-to-end recruitment and onboarding processes, including job ad posting, talent search, and comprehensive interview processes.
• Develop detailed job descriptions (JD) for each position and conduct salary surveys to maintain competitiveness in the industry.
• Prepare offer letters, employment contracts, and onboarding documents for selected candidates.
  

Compensation and Benefits:

• Organize and coordinate team-building activities, monthly gatherings, and celebrations to enhance employee engagement.

Administrative:

• Coordinate hotel bookings and air ticket purchases, ensuring efficient and cost-effective business travel.
• Replenish office supplies, snacks, and beverages to uphold a well-equipped and comfortable work environment.
• Purchase and assign laptops for new joiners, facilitating a seamless onboarding process.

Highlight: Manage to explore 3 different roles within 1-year contract

Project Administrator

• Field Force Payroll Management:
• Oversee payroll processes for field force team, ensuring accuracy and timely submission.
• Maintain organized system to track employee status, guaranteeing up-to-date and accurate information.
• Ad Hoc Operations Support:
• Facilitate onboarding and orientation procedures for new employees.
• Manage resignation process for departing employees.

Retail GTM (APAC)

• Cross-Functional Mediator:
• Act as liaison between HQ and regional countries for streamlined communication.
• Organize weekly meetings and assist in various administrative tasks for team.
• Data Compilation and Analysis:
• Compile data for new product launches, Retail GTM decks, launching plans, and country-specific requests.
• Analyze region sell-out data for demo unit usage and provide insights.
• Market Visits and Reporting:
• Regularly visit markets to collect competitor reports for analysis.
• Prepare region decks and share information with countries.
• Product Information Management:
• Update product information regularly and respond to country requests and inquiries.

Trainer

• Training Coordination:
• Collaborate with HQ and team to develop necessary training materials.
• Organize annual field force team-building event.
• Training Material Development:
• Develop and localize product decks aligned with regional and HQ standards.
• Prepare training materials and compile weekly reports.