Yi Jie Tan

Novartis

• Work closely with Regional Operation Leaders on Region and Countries specific Actual Spending and Budget variance number
• Provide and consolidate commentaries on Actual vs Budget variance for monthly FM Baseline review call with the client
• Month End Corporate closing for SEA+Pacific countries
• Assist Finance Director in dealing with queries from the client counterparts and ad-hoc tasks
• Monitor and lead the senior analyst in his daily deliverables

1. Firmenich

• Assist site leaders and facility managers on vendor POs and invoices issues via the platform Coupa/myBuy
• Assist site leaders and facility managers in managing and tracking of their site's spend trending via a tracker
• Prepare month end revenue and cost accruals & deferral post site spending alignment with site leaders
• Prepare and initiate billing request to billing team to issue client invoices
• Prepare cost reforecast every quarter

2. Novartis

• A cost-plus module account, mainly handle tasks related to the AP side of the account for 10 countries in APAC, assistance role for India China
• Month end closing journal entries preparation: Vendor Spend cost, Staff cost, Managing Agent cost accrual, Reclasses and Quarter Management Fees True up for APAC + India
• Prepare Site Spend Tracker for APAC countries + India every month end closing in excel (a tracker I developed myself) to be used to monitor site spend trending, Actual vs Budget Variances Analysis and Commentaries
• Roll-out reforecasting template and consolidate inputs from Site Managers at high level format
• Assist and advise site facility coordinators and managers on issues involving vendor POs and invoices via the platform Coupa/myBuy
• Self-developed a template to help monitor the client billing status on Ad-hoc works performed (not covered in the baseline) and reconcile them against respective vendor billing status

1. CBRE SSC Account Receivable eam

• CBRE Client and SSC invoice issuance (data entry)
• Revenue reconciliation for countries, which utilize Fapiao or local invoices

2. Pacific Finance Controller Assistant

• Balance sheet reconciliation
• Month end accruals and deferral Journal entries
• Prepare and update management report in PowerPoint format to provide an overview on CBRE Pacific client account's performance
• Staff cost management report preparation and update

3. Regional Finance Director Assistant

• Roll-out savings tracker to CBRE Client Accounts' Leaders to gather inputs
• Track progress on savings initiatives, flag out risks and highlight opportunities; consolidate inputs into a PowerPoint slide for global presentation

• Process customers' requests to make changes on their bank payroll token details via hardcopy forms submitted to us via mail
• Instruct internal teams to make changes on the token and mail it back to the customers
• High volume and somewhat complex requests at times