Yiap Li Ting

Performance & Rewards:
1. Improve the performance management system of maintaining or improving employee job performance based on agreed performance objective set, appraisal, coaching and feedback.
2. Following up of confirmation and yearly performance appraisal forms, including preparation of HR letters to be issued.
3. Manage the performance appraisal process, monitor completion and provide support.
4. Assist with the annual wage supplement, bonus and annual incentive plans.
5. Review salary proposals for the positions offered through various benchmarking methods and escalating them to senior team members for approval.
6. Involve in staff engagement, such as communication of Company Values and policies.

Recruitment:
1. Responsible for end-to end recruitment and administrative (from placement of career advertisements to conduction interviews, selection, inductions, etc.)
2. Monitor and handle all re-employment and contracts renewals.
3. Update and maintain the company organization charts and job descriptions.
4. Manage external service provider for outsource functions.

Training & Development:
1. Ensure processing of HRDF grant application and reimbursement on a timely basis.
2. Manage and maintain accurate training and HRDF records; update the training information into the report.

Other HR Operations:
1. Review and suggest improvement on HR policy and procedure, Employee Communication and Employee Engagement.
2. Handle employee relations including grievance handling, investigation, and disciplinary action.

HR Support:
1. Supporting and administering of employee life cycle of employees, such as on-boarding, confirmation of probationary employee and off-boarding.
2. Assisting recruitment and talent acquisition activities.
3. In charge the new joiner orientation.
4. Assist in employee ID, email address creation and laptop request.
5. Upload the on boarding documents into Internal e-HR system.
6. Providing employee's information/reports on a regular basis and/or when required.

Expatriate Management / Tax Clearance
1. Liaise with MDEC and immigration officer for employee application.
2. Preparation Company invitation letter to employee.
3. EP Cancellation and guide Expatriate on Tax clearance.

Leave Management:
1. Monitor and track attendance record of employees.

Payroll administration:
1. Ensuring timely and accurate monthly processing of salaries for employees.
2. Verify employees claims submitted by employees in the system.
3. Conduct exit Interview and handle off boarding for resigned employee.
4. Prepare any correspondences to employees and government authorities.
5. Create and terminate staff ID, email address from system.
6. Assist in tax borne by employer related matters.

Employee Relations:
1. Arrangement of Company Trip, Team Building Activities or other training arrangements.
2. To plan and coordinate lunch /dinner for the whole office as the staff bonding session.

Finance Administration:
1. Prepare payment voucher, issue and record reports (monthly expenses & receivable).
2. Adherence to dateline set for closing of account every month.
3. Handling correspondence, documentation & filling (Invoices, Delivery Note, Milestone, others billing & report).
4. Handling Quarterly GST 03 submission & industrial reporting.

1. To provide administrative and HR support for up to 250+ contract employees.
2. Contractors to various clients and ensuring our service are provided within a timely manner and accordance with the policy and procedure.
3. Ensure HR database and personnel files are well organized, maintained, keep up-to date and follow rules & regulation of the company.
4. Managing & follow-up closely on daily task requested by contract employees and clients.
5. Handle HR related enquiries such as leaves, claims, compensation and etc.
6. Administer HR-related documents such as contracts or employment, confirmation letter, increment, resignation.
7. To perform full spectrum of payroll functions including payroll calculation, overtime and staff claims.
8. Prepare and compile monthly payroll report for client’s review and approval.
9. Handle contract staff’s medical insurance enrollment & termination.
10. Assist finance team for billings and collection.

HR Task:
1. Prepare correspondences letters i.e., employment letter, confirmation letter, memo, forms.
2. Responsible for maintenance of employee’s information and leave application.
3. Liaise with government bodies pertaining to foreign worker matters.
4. To verify expenses claim to ensure that they are compliant.
5. Prepare documents & liaise with external payroll outsource parties on the payroll process and data key in.
6. Ensure that staff salary is paid correctly and on time.

Administration:
1. To assist in general office administration functions such as answering incoming calls.
2. Ensure correspondence, reports filling and records are well organized and maintained.
3. Booking of air tickets and hotel accommodation, coordinate travel arrangement if required.
4. Scheduling appointments for company director.
5. Make arrangement for courier service; check mailbox every two days to collect letters.
6. Ensure that there is sufficient office stationery supply and repairs are carried out.
7. To oversee on company license matters, ensuring on time renewal.

Sales Coordination:
1. Conduct research on circular, rules and regulations pertaining to security matters.
2. Translate documents from Bahasa Malaysia to English.
3. Handle customer enquiries & dealing with supplier.
4. Assist sales team to obtain quotation, arrange for stock delivery.

1. Sourcing potential profiles from job portals, references, LinkedIn, mails responses.
2. Pre-screen and shortlisted candidates for clients in accordance to client’s requirements.
3. Brief candidates about job scope, company background, salary, etc.
4. Preparing CVs and forward to clients in respect of suitable applicants.
5. Organize interviews for candidates as requested by the client.
6. Negotiation of salary package, date of joining, and counter offers with shortlisted candidates.
7. Achieve monthly sales target given.
8. Maintain good relationship with client and candidate.
9. Responsible to ensure the timely billing and collections.