WAN ZUHAITUL IMA SAAD
Batu Caves
Summary
Professional Secretary with over 24 years of experience managing daily administrative support tasks and operations in various industry. Well-organized, quick learner committed to delivering high-quality results. Adaptable and versatile worker providing excellent customer service within dynamic environments.
Overview
24
24
years of professional experience
Work History
SECRETARY CUM OPERATIONS EXECUTIVE
GALAXY GROUP OF COMPANIES
10.2019 - Current
- Maintained daily report documents, memos, and invoices.
- Handled sensitive information discreetly, ensuring confidentiality when managing personnel files and financial data.
- Created and updated records and files to maintain document compliance.
- Answered a multi-line phone system and greeted callers enthusiastically.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Managed executive calendars by scheduling appointments and meetings to optimize time management.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Scheduled appointments and conducted follow-up calls with clients.
- Handled daily scheduling tasks and provided administrative support for the entire department.
- Drafted agendas, recorded minutes, and generated documents to facilitate meetings.
- Planned and executed company events, such as conferences, workshops, and social gatherings.
- Booked airfare, hotels, and ground transportation to coordinate office travel.
- Managed procurement, including ordering from overseas business partners and liaising with forwarder agents and courier companies.
- Served as the Chairman of the company sports club and activities.
TEAM LEAD, Student Activities & Events Specialization
UNIMY
7 2017 - 6 2019
- Lead and organise student’s activities and events
- Student Representative Council's Advisor
- Organise brainstorming session, team building for Student representative council and new intake students
- Plan, brainstorm the event and activities plans for the year (Calendar Event)
- Lead and organise Students sports in competitions and tournaments
- Lead and manage new Student intake and orientation on every intake Coordinate Pre-Sessional Programme (Bridging) and manage cash flow, billings for the department
- Coordinate the department matters and coordinate internal / external University events
- Lead and coordinate student engagement programs with external and government agencies
- Organising committee for University Convocation
SENIOR ASSISTANT, FINANCE
FABER MEDI-SERVE SDN BHD
01.2007 - 09.2012
- Assist Head of Finance for all general Secretarial work
- Sort out incoming emails on a daily basis
- Upon request, to draft correspondence in terms of simple letters/memos or proposals
- Schedule meetings, appointments and traveling for the Head of Finance
- In charge of approval of Purchase Orders from Contract/Procurement Department
- Active in the Secretaries club activities for any functions and events
- Monitor staff movement in the Department
- Assist in preparing management reports, progress reports for monthly and quarterly and presentations
- Prepare all confidential documentation for Performance Management Form for each of the staff in the Department
- Ensure a proper and systematic filing system for easier reference/responsible for filing
- Updating monthly calendar for the Department
- Preparing monthly expenses claim for Head of Finance
- Arrange for training schedule for staff in the Department.
Secretary to Vice Chancellor
UNIMY
10.2012 - 06.2017
- Assist the President/VC to set appointments with various government agencies
- Undertaking all general Secretarial work
- Sort out incoming emails on a daily basis
- Upon request, to draft correspondence in terms of letters/memos or proposals
- Schedule meetings, appointments and traveling for the President/VC
- Manage the registration of student enrollments
- In charge of preparing the Purchase Requisition and Purchase Orders (Procurements) for the company
- Ensure a proper and systematic filing system for easier reference/responsible for filing
- Updating monthly calendar for the Department
- Preparing monthly expenses claim for the President and Vice President
- Arrange for training schedule for staff in the Department
- Taking care of Admin works; reimbursement of claims for Academic Staff, handling office stationeries and monthly stock takes
- Assist all staff on their traveling such as hotel bookings, liaise with travel agent on ticketing matters
- Main committees for all Company events such as Student graduations and annual dinners.
Marketing Executive cum Coordinator (Promoted to Secretary to Managing Director)
HAYAMIM AVA SDN BHD
06.2003 - 08.2004
- Check and print incoming e-mails from overseas agent and principal companies
- Go through The Star newspaper for competitor advertisement and cut it out to be paste onto a book
- Label it and handed it to the Sales Manager for reports
- Drafting letters and e-mails
- Arrange monthly sales meeting
- Prepare monthly sales reports
- Daily filing of documents and incoming faxes or mails
- In-charge of marketing and promoting company name and equipment
- In-charge of company events such as dealers training, exhibition, and road shows, etc
- Keep stock check of company advertisement materials such as booklets, pamphlets, magazines, brochures, etc
- Daily use of Internet browsing for government tendersand search for newkeydealers
- Also assist the Sales Divisional Manager for all sales related matters
- Attend to walk in customers by Sales Divisional Manager’s instructions
- Conduct research through Internet or via telephone for new potential dealers or suppliers.
Administration and Accounting Executive (Promoted to Secretary to Managing Director)
DOOSAN MALAYSIA SDN BHD
11.2000 - 03.2003
- Control/in-charge of personal matters of the Managing Director
- Handling company’s expenses of accounts
- In-charge of monthly salary and payment to EPF, SOCSO and Income Tax
- Handling Company and Personal Income Tax matters
- Admin works
- Prepare cheque and reimbursement of Petty cash
- Liaise with Head Office in Korea in related matters
- In-charge of preparing documentation for Tenders
- In-charge of preparing and submitting documentation for new staff to the Immigration and applying for job
PA Executive to Chairman
TWENTY FIRST CENTURY AVIATION
06.2005 - 09.2006
- Control/in-charge of personal matters of the Chairman
- Handles all advertisement and marketing of the training centre and its programs
- In-charge of company’s expenses of accounts
- In-charge of monthly salary, payment to supplier, vendors and principal
- Administration works
- Prepare cheque and reimbursement of Petty cash
- Liaise with Principal office in Australia in student’s related matters
- Foresee overall of the operations and welfare of the staffs.
Conveyancing Secretary
MESSRS AMIR FAEZAL, NORZELA & CHONG
1 1998
- Control/in-charge of personal matters of one of the Partner
- Handling documents of banking and corporate loans
- Typing all related documents and paper work
- Liaise with Banks for relating matters
- Preparing documents for Sales and Purchase Agreement of houses, lands, etc.
General Clerk cum Receptionist
UNITED BINTANG BERHAD
01.1997
- Responsible for accounts and expenses
- Preparing monthly cheque for suppliers and vendors
- Filing and updating monthly reports of supplier’s accounts
- Relief of Receptionist while on absent.
Education
STPM -
SEK. MEN (P) JLN AMPANG
Skills
Professional in Microsoft Word
Microsoft Excel
PowerPoint
Outlook
AX Dynamic
Typing speed: 75wpm
Document Preparation
Client Communication
Personal Information
- Available: With notice
- Age: 46
- Expected Salary: RM 5000-5300
- Ethnicity: Malay
- Date of Birth: 08/17/77
- Gender: Female
- Nationality: Malaysian
Additionaldetails
Can be considered (50%), Can be considered (<30%), Yes
Languages
Malay
References
- DR. RAMLI ISMAIL, Associate Professor UNIMY, 017-4777320
- MR ABD RAZAK BAKRUN, Chief Finance Officer Prestariang Berhad, 019-248 3951
Timeline
SECRETARY CUM OPERATIONS EXECUTIVE
GALAXY GROUP OF COMPANIES
10.2019 - Current
Secretary to Vice Chancellor
UNIMY
10.2012 - 06.2017
SENIOR ASSISTANT, FINANCE
FABER MEDI-SERVE SDN BHD
01.2007 - 09.2012
PA Executive to Chairman
TWENTY FIRST CENTURY AVIATION
06.2005 - 09.2006
Marketing Executive cum Coordinator (Promoted to Secretary to Managing Director)
HAYAMIM AVA SDN BHD
06.2003 - 08.2004
Administration and Accounting Executive (Promoted to Secretary to Managing Director)
DOOSAN MALAYSIA SDN BHD
11.2000 - 03.2003
General Clerk cum Receptionist
UNITED BINTANG BERHAD
01.1997
TEAM LEAD, Student Activities & Events Specialization
UNIMY
7 2017 - 6 2019
Conveyancing Secretary
MESSRS AMIR FAEZAL, NORZELA & CHONG
1 1998
STPM -
SEK. MEN (P) JLN AMPANG
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