Wai Cheng Soh (Wendy)

1. Subcontracting

• Identify, pre-qualify, and select subcontractors for specialized work.
• Draft, review, and negotiate subcontract agreements.
• Monitor subcontractor performance, timelines, and adherence to project specifications.
• Ensure materials, equipment, and services meet quality, safety, and compliance standards.

2. Procurement Management

• Develop and implement procurement strategies to ensure cost-effective and timely purchasing.
• Evaluate suppliers, negotiate contracts, and maintain long-term vendor relationships
• Ensure materials, equipment, and services meet quality, safety, and compliance standards.

3. Contract Administration

• Manage tendering/bidding processes (RFPs, RFQs, ITTs).
• Ensure compliance with legal, contractual, and organizational requireme
• Maintain documentation for audits and project controls.

4. Cost Control & Budgeting

• Monitor costs against budgets.
• Implement value engineering and cost-saving initiatives.
• Support project teams in financial forecasting related to procurement and subcontracting.

5. Stakeholder Collaboration

• Work closely with project managers, engineers, finance, and legal teams.
• Serve as the point of contact between company leadership, suppliers, and subcontractors.
• Support cross-functional teams to resolve issues affecting project delivery.
• Managed cross-functional teams for successful project completion within budgetary constraints and deadlines.

6. Risk & Compliance

• Identify supply chain risks and develop mitigation strategies.
• Ensure compliance with corporate policies, laws, and ethical procurement practices.

1. Tendering & Bidding

• Prepare Invitation to Bid (ITB) packages for all subcontract works.
• Conduct Commercial Bid Evaluations (CBE) and submit recommendations for management approval.
• Perform bid evaluation, negotiation, award recommendations, and finalization of subcontract award documents.
• Ensure cost-effective selection of subcontractors.

2. Contract Administration

• Draft, review, and execute subcontract agreements.
• Assist in handling all contractual matters relating to subcontractors (pre- and post-contract).
• Monitor subcontractor performance and compliance with contract terms.
• Maintain, update, and improve the approved subcontractors list, including performance appraisals.

3. Cost & Budget Control

• Monitor project budgets and track direct costs.
• Control and monitor expenses against approved budgets.
• Assist in cost estimation and project financial planning.

4. Post-Contract Management

• Supervise and coordinate subcontractors during project execution.
• Perform site measurements and verify work done for payment certification.
• Assess, evaluate, and verify subcontractor monthly progress claims, variation orders, and final accounts.
• Prepare payment certificates for management approval.

5. Procurement & Supplier Management

• Select appropriate suppliers and contractors while promoting ethical and sustainable procurement practices.
• Manage order placement, supply-demand alignment, and material replenishment.
• Monitor, evaluate, and improve supplier performance through Service Level Agreements (SLAs).

6. Quality & Performance Management

• Ensure subcontractor performance meets project standards.
• Upgrade/enhance quality of subcontract documents and processes.
• Support continuous improvement in subcontracting and procurement practices.

• Preparation of sub-contract enquiry packages (RFQ) including purchasing of materials & rental of equipments.
• Preparation of Commercial Bid Evaluation (CBE) of sub-contractors proposal for Sub-contracts Manager and General Manager (Commercial) approval.
• To ensure the selection cost effective sub-contractors for all jobs.
• Perform bid evaluation, negotiation, award recommendation, finalization and preparation of sub-contracts award documents.
• Prepare timely Material Delivery Status report, Delivery Order report and Total Material Usage report for projects and ensure timely delivery of the required service/material to the project site.
• Review progress claims and change proposal prepared by contract administrators and prepare payment certificates for Management approval.
• Update, expand, improve sub-contractors list with competent sub-contractors.
• To monitor the performance of the sub-contracts.

• Create, maintain and updating a database to monitor the work progress.
• Prepare narrative and tabulated daily/weekly/monthly QA/QC progress construction reports.
• Perform administrative and clerical supportive tasks for the Project Manager and management of the assigned department.
• Compile data and statistical information, develop reports and special projects as delegated by the manager, integrate and analyse information as well as carry out further validation when necessary.
• Preparing and verifying staff salary, benefits and other administrative matters.
• Coordination between site and HQ and maintain good relations with HQ and sub-contractors.
• Ensure all documentation is in order, reviewed and file properly for further information.