VIMALA DEVI GOVINSAMY

- Keep record of staff attendance, leave and MC

- Process monthly staff claim and HOD

- Sales order processing and raise purchase requisitions and issuing of purchase orders

- Liase with HQ Puchong, Selangor on finance matters.

- Handle daily administrative and clerical duties, including filing, data entry, and document management

- Assist in accounts receivable and accounts payable functions

- Support monthly closing, financial reports, and audit preparation

- Handle day-to-day office administration and ensure smooth office operations

- Maintain office supplies, company records, and correspondence

- Assist in staff claims, and HR administrative tasks when required

- Coordinate logistics and shipment documentation if required

- Assist in inventory tracking and stock monitoring

- Support procurement activities, including supplier sourcing and price comparison

- Monitor cash flow and process monthly operating expenses and credit card settlement

- Maintain proper filing and documentation for financial and administrative records

- Coordinate with the management team on various administrative and financial matters

- Perform any other duties assigned by Management from time to time

- Prepare invoicing and delivery orders

- Delivery arrangement

- Assist in stock checking

- Other ad hoc tasks are assigned from time to time.

• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
• Maintain electronic and hard copy filing system
• Open, sort and distribute incoming correspondence
• Perform data entry and scan documents
• Assist in resolving any administrative problems
• Answer calls from customers regarding their inquiries
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, appointments and travel arrangements for Managers
• Maintain office supplies for department

• To provide general support to Engineering Manager and QA/QC Manager.
• Manager in order to ensure smooth operation of Engineering and QA/QC Department as well as project
• To assist and ensure Engineering and QA/QC record are being updated and filling correctly for easy traceability and archiving by end of project.
• To coordinate the requisition for the result/ records done by independent party.
• Provide clerical and administrative support such as process of in/out correspondences within department and distribution,claims,photocopies,report, coordinate staff leave application and etc.
• Update filling register for QA/QC and certain record of Engineering Department.
• Updated all filling of QA/QC Record
• Issuance of Requisition Form for Testing
• Updated and compile of Testing Record for submission to client.

• Answering telephone incoming and outgoing calls
• Take charge on telephone system control and update
• Control stationery purchases to ensure no over stocking and only necessary items are supplied.
• Coordinate with site office Admin staffs on sundries purchases and distribution.
• Monitor and follow up on general maintenance of office equipments.
• Take charge of photocopier and printers toner stocks and purchase
• Monitor office subscription supply and process its payment monthly.
• Prepared monthly Claims for Managers
• Enter new applicants’ data into the HR database and worked with HRIS platform
• Schedule, administer, organize applicants’ interviews
• Organizing all the paperwork including:
• Employee Data Filings
• Enrollment forms & applications
• Payroll
• Confidential documents and records
• Ensure proper retention and timely completion of the applicant flow log
• Maintain, distribute & present policy/ procedure manuals and other communications as directed
• Provide administrative facilities when required

• Worked in the Store Department and provided assistance and help to the store Manager in his work
• Update and Monitoring daily stock cards
• Preparing Invoices and Delivery Reports
• Assisting Store Executive to type letters / filling / recording of incoming and outgoing documents.
• Keeping Records of the storage and tracking the number of item in storage
• Responsible for marking the goods with proper codes

• Answering telephone incoming and outgoing calls
• Responsible for assisting Administrative Executive handling all duties assigned by the Executive
• Responsible for Data Entry on the computers