Victor Lee Yuen Eu

Job Overview :

To provide an effective & comprehensive Recruitment & Selection service to the company. Ensure that all recruitment practices are fair and in line with government legislation.

Primary Responsibilities:

• To source, identify and recommend suitable candidates to hiring managers ; arrange interviews, take part in interview process and provide input to decision making.
• Monitor and update shortlisted applicant tracking system.
• Prepare letter of employment for IDL and other supporting documents.
• Maintains active and organized data bank of applicants for various positions.
• Develop and coordinate internal job posting program.
• Representing company at career fairs and seminars.
• Liase with labor office, universities and colleges to source candidates.
• Liase with universities and colleges on industrial trainee placement.
• Any other duties assigned from time to time.

• Act as the main point of contact for our client’s employees based in Malaysia, Singapore and other designated countries/regions, guiding them under local labor laws.
• Execute supported employee onboarding, transfers and offboarding, including working with in-country partners and to setup and enroll payroll and benefits.
• Draft employment contract for client review and extending the employment contract to employees upon confirmation from the client.
• Create, maintain, and archive compliant local employment contracts and employment documentation.
• Ensure supported employees are appropriately set up in all Velocity Global systems as required with client agreements and supported employee contracts.
• Deliver exceptional employee satisfaction and retention with sincerity and passion, and approach troubleshooting as an opportunity to establish integrity and value.
• Ensure that appropriate project deadlines are met by timely follow-up and follow-through with
  both internal and external parties.
• Educate internal teams by researching challenging questions and employee scenarios, and
  present solutions to the teams.
• Update and refresh Velocity Global internal knowledge management tools.
• Develop and maintain competency in the area of international employment.
• The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not construed to be an exhaustive list of all job duties performed by the personnel so classified.

• Implements and manages multiple parts of process delivery with team guidance and instructions.
• Intergrade, automate and improve HR processes in HRIS (Workday).
• Contribute to positive employee experience by acting as reliable source of HR information and documentation support.
• Partner with stakeholders and employees to understand their needs and requirements
• Activities related to onboarding, spanning from acceptance of offer to first day of induction, encompass tasks such as preparing offer/contract, conducting background checks, communicating with candidate, and managing expectations for first day. This includes coordinating first-day logistics, conducting orientation sessions, and facilitating communication between new hire and their manager.
• Identifies areas for process improvements; provides country-specific subject matter expertise and solutions.
• Provides analytical support and analysis for priority projects that impact employees at country level and may lead projects of low complexity.
• Resolves HR support cases of moderate to high complexity that cannot be answered immediately through service centers.
• Assists with increasingly complex reporting needs and analyzes survey, employee, and financial data, and audit results.

PROJECTS & ACHIEVEMENTS:

1. Lead e-Filling Projects

i. Design process flow for e-filling system

ii. Implement e-filling system

iii. convert all hardcopies of employee documents to e-filling system using in-house systems.

iv. Scan existing hardcopies of employees from two entities (KL office & Penang office) to our system.

2. Lead ITWs Hiring and Simplify Employees Onboarding Experience:

i. Work closely with recruiter in their hiring process.

ii. Lead ITWs for their onboarding experience.

iii. Gives ITWs new employee orientation post hiring.

iv. Simplify onboarding pre and post hiring.

v. Simplified the documents submission for ITWs by preparing a checklist.

3. Implement New E-Letters (Travel Authorization Letter for COVID19)

i. Initiate new e-letters for travel authorization letter for employees to interstate/inter-district crossing during restriction movement order.

ii. Implement the new e-letters to the system in order for employees to generate the letter themselves.

4. Support RGL function:

i. Facilitate and support vendors or employees coming from Singapore to Malaysia for work purposes

ii. Consolidate all the required documents for RGL application.

iii. Submit RGL application with the required documents

iv. Notify PIC after application has been submitted and after getting approval from RGL

5. Digitalize HRGS as a function by continuously driving automation

i. Contributed to global/regional/country projects by sharing the accurate and complete country information in a timely and proactive manner.

ii. Implemented e-files and eSignatures for HR documents wherever it is legally allowed

• Assist in the proper maintenance of HR records. This includes compiling AL/MC/EL of all employees and reports.
• Maintain exact data entry in the HR information systems and data bases
• Assist in carrying out of recruitment process including compilation of manpower, requirement, sourcing and shortlisting of candidates, administering interviews and preparing offer letter.
• Arranging/renew entry VISA and work permit.
• Facilitate to ensure new employees are smoothly integrated into the organization which includes orientation for new employees.
• Ensuring new employees are well provided with relevant resource and information to perform his/her job description and follow up with line managers to ensure new employees' performance are up to expectation.
• Work with team on recruitment and employment. Compensation and benefits management, employee coaching, training and development and relationship management activities. This includes advising line managers and employees on related policies and available training programs, arranging employees to participate in internal or external training programs.
• Facilitate in execution and administration of the organization's benefit programs to ensure that the company's objectives are met.
• Assist in response to internal and external enquiries about individual and organization-wide human resource information and the same time maintaining privacy and confidentiality of data.
• Assist in preparing monthly OT calculation. This includes payroll processing and preparing postages with employees' monthly payslip.
• Oversee housekeeping department. This includes preparing monthly scheduling rotas, controlling supply costs, and oversees maintenance reports and safety audits.
• Assists in doing research on HR trends and analysis which covers HR policies and procedures including staff turnover rate.
• Perform other ad-hoc projects or duties as and when necessary.

• Write letters and send to appropriate bodies and reply/receive incoming mails.

• Greet and welcome visitors, tourists, business associates, local and overseas delegations etc.

• In charge of recruitment processes. This includes advertising, sourcing for candidates, pre-screen, conducting interviews, and negotiations and ensures successful closure of each job order from all customers.
• Conduct in-depth research from different industrial segments to identify potential candidates most suited for evaluation.

§ Initiate communication and engagement planning with

speedy delivery of customer services to both clients and

candidates.

• Conduct in-depth research from different industrial segments to identify potential candidates most suited for evaluation.
• Achieving sales target to meet KPI.
• Preparing Offer Letter and updating personal details for contract staff.
• Exploring, keeping abreast and also advising clients with the latest information/trend of recruitment activities and salary market with the industry/labour market.

• Handle check-in procedures for passengers.