Time Tec HR
THAVESHINI SIVANAYAN
Human Resource Executive
Klang
Summary
A results-driven graduate from University Tenaga National and University Putra Malaysia with strong expertise in office administration, customer service, data entry, and file management. Highly organized and dependable, with practical knowledge of current business management practices and the Employment Act 1955 (latest amendments). Experienced in coordinating cross-functional operations across finance, human resources, accounting, and marketing to support business efficiency and alignment with corporate vision and goals.
Qualified HR & ADMIN EXECUTIVE with proven track record of leading high-performing teams and driving strategic initiatives. Successfully managed large-scale projects and implemented innovative solutions to improve operational efficiency. Demonstrated expertise in financial oversight and stakeholder engagement.
Successful Executive with over 5 years of demonstrated ability in delivering mission-critical results. Offering outstanding communication and cross-cultural team management skills. Entrepreneurial attitude for optimal profitability. Ambitious team leader adept at creating strategic alliances with organizational leaders and effectively aligning with and supporting key business initiatives.
Overview
7
7
years of professional experience
3
3
Languages
Work History
HR & ADMIN EXECUTIVE
STUDIO RAWR PICTURES SDN BHD
02.2025 - Current
- Manage the full cycle of recruitment, including posting job advertisements, screening resumes, conducting interviews and onboarding new hires.
- Maintain and update employee records, ensuring compliance with labor laws and company policies.
- To handle and process monthly payroll of all employees to ensure compliance to all rules and regulations, including but not limited to salary slip issuance, EPF/SOCSO/EIS/PCB/HRDC compliance and etc.
- Develop and implement HR policies and procedures to align with organizational goals.
- To advise, propose, implement the internal controls and manage the company's bank account.
- Provide administrative support to management, including scheduling meetings, preparing presentations and organizing company events.
- Coordinate employee engagement activities, teambuilding events, and performance appraisals.
- Address employee inquiries, grievances, and disciplinary issues with professionalism and confidentiality.
- To implement relevant measure to ensure employee database remain utmost private and confidential.
- Oversee daily office operations, including scheduling, correspondence and resource allocation.
- Ensure the maintenance and functionality of office facilities, equipment and supplies.
- To provide the relevant records to accounting team (external) for management report generation and to assist in answering audit related queries.
- Coordinate with external vendors and service providers for office-related services.
- Established long-term client relationships through consistent delivery of high-quality products and services.
- Enhanced customer satisfaction by streamlining communication channels and improving response times.
- Implemented cost-saving measures through reevaluation of supply chain management practices.
- Managed cross-functional teams for successful project completion within budgetary constraints and deadlines.
- Collaborated with stakeholders to develop actionable strategies that aligned with corporate goals and objectives.
- Assisted in employee appraisals, promotions and terminations based on performance reviews.
- Identified trends and assessed opportunities to improve processes and execution.
- Interviewed, recruited and trained new onboarding candidates.
- Optimized operational efficiency by redesigning processes, systems, and workspaces for increased productivity.
- Mentored junior staff members for accelerated career growth, developing future leaders within the organization.
- Prepared annual data to determine metrics for operational performance.
- Achieved company growth by implementing strategic marketing plans and business development initiatives.
- Developed innovative solutions to complex problems, resulting in improved organizational performance.
ADMIN CLERK
SYNERGY INFINITE HOLDING SDN BHD
02.2024 - 02.2025
- Perform clerical duties to ensure day-to-day operations of administrative department running smoothly according to administrative systems, policies and procedures set by company.
- Order and replenish office supply when appropriate.
- Devise and maintain an efficient documentation as well as filing system in the office and making statutory payments such as EPF, SOCSO, EIS and salary payments.
- Creating purchase orders, delivery orders, invoices and payment vouchers for customers and suppliers.
- Applying Sustainable Energy Development Authority (SEDA) Net Energy Metering (NEM) applications for residential (NEM Rakyat) and industrial (Net Offset Virtual Aggregation (NOVA)).
- Entered data into system and updated customer contacts with information to keep records current.
- Communicated with customers via phone and email to confirm deliveries and respond to inquiries.
ADMIN & HUMAN RESOURCES EXECUTIVE
RAPS SOLUTIONS SDN BHD
07.2022 - 01.2024
- Admin & HR staff with routine office administration tasks such as updating employee records, organizing files and answering phone calls.
- Maintain and manage employee records, updating internal databases (record sick or maternity leave), calculating monthly salary for local staff's allowances & overtime by using SQL Payroll.
- Updating foreign labor's details & calculating salary every month manually.
- Making payments for supplier's, statutory payments (EPF/SOCSO/EIS/PCB/CP204/HRDC) and follow up payments from customers.
- Creating purchase order's, delivery order's and invoices in the SQL Accounting system.
- Renew the company vehicle's roadtax and insurance, vendor certificates such as MPK, CIDB, SEDA, MPIA, Suruhanjaya Tenaga, MOF & TNB Vendor.
- Creating and applying SEDA & NEM applications for residential and industrial also applying Suruhanjaya Tenaga license for industrial/company.
- Located bottlenecks to streamline existing processes.
- Assessed and analyzed departmental budgets to find ways to minimize expenses and optimize profits.
PRODUCTION CLERK
TIONG TAT PRINTING INDUSTRY SDN BHD
04.2022 - 07.2022
- Reporting to the factory manager and assisting the factory manager with administrative tasks line production schedules and timesheets.
- Collecting all the production department's shift reports and jobsheets.
- Ensuring that production is completed before deadlines.
- Liasing and coordinating production with other departments.
- Resolving labor disputes, where requested.
- Ensuring that the required materials are ordered and available.
- Helping with any other needs of the production team.
- Handle the clerical responsibilities and filing out any paperwork.
- Fulfill other administrative or office duties as needed.
DATA ENTRY CLERK & PRODUCTION CLERK
THE VALSPAR (MALAYSIA) CORPORATION SDN BHD
11.2021 - 02.2022
- Data Entry Clerk
- Insert customer and account data by inputting text based and numerical information from source documents within time limits.
- Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry.
- Review data for deficiencies or errors, correct any incompatibilities if possible and check output.
- Research and obtain further information for incomplete documents.
- Scan documents and print files, when needed and keep information confidential.
- Production Clerk
- Ensuring that the required materials are ordered and available.
- Helping with any other needs of the production team.
- Handle the clerical responsibilities and filing out any paperwork.
- Close out, scan and dispose the batch tickets.
- Fulfill other administrative or office duties as needed.
ADMIN CLERK
SUPERWIN SDN BHD
10.2021 - 11.2021
- Answering customer questions, providing information, taking and processing orders and addressing complaints.
- Answering phone calls and calling customers to follow up on appointments, deliveries & payments.
- Compiling, maintaining and updating company records.
- Preparing and maintaining important financial reports.
- Receiving and recording vouchers, cash and cheques.
- Entering debits and credits into Microsoft excel and databases accurately.
INTERNSHIP
TENAGA NASIONAL BERHAD
02.2019 - 05.2019
- Completed my internship with daily office operations work such as filing, photocopying, telephone and other necessary paperwork.
- Exposed to several major aspects which are in Billing, Retail Operation (Customer Service), Credit Management (Payments & Disconnections) and Business Support Office such as learning about admin (HR) works.
Education
Bachelor of Science - Human Development
University Putra Malaysia
Seri Kembangan, Selangor, Malaysia01.2025
Diploma Business Administration
University Tenaga Nasional
Kajang, Selangor, Malaysia 04.2001 -
Skills
COURSE ATTENDED
Professional Development
- Essential Skills for Successful Entrepreneurship (HRDF), 2021
- Personal Development Course, 2020
- Malaysian Indian Education Roadshow (MINDER), 2015
- The Bits & Bytes of Computer Networking (HRDF), 2021
- OSH Coordinator Workshop (OSH-C), 2020
- Excel & PowerPoint Workshop, 2018
- Sewing Training Programme (HRDF), 2021
- RHB–New Straits Times National Spell-It-Right Challenge, 2015
Software
InfoTech HRMS
SQL Payroll
Timeline
HR & ADMIN EXECUTIVE
STUDIO RAWR PICTURES SDN BHD
02.2025 - Current
ADMIN CLERK
SYNERGY INFINITE HOLDING SDN BHD
02.2024 - 02.2025
ADMIN & HUMAN RESOURCES EXECUTIVE
RAPS SOLUTIONS SDN BHD
07.2022 - 01.2024
PRODUCTION CLERK
TIONG TAT PRINTING INDUSTRY SDN BHD
04.2022 - 07.2022
DATA ENTRY CLERK & PRODUCTION CLERK
THE VALSPAR (MALAYSIA) CORPORATION SDN BHD
11.2021 - 02.2022
ADMIN CLERK
SUPERWIN SDN BHD
10.2021 - 11.2021
INTERNSHIP
TENAGA NASIONAL BERHAD
02.2019 - 05.2019
Diploma Business Administration
University Tenaga Nasional
04.2001 -
Bachelor of Science - Human Development
University Putra Malaysia