Tan Meh Fen
Simpang Ampat
Overview
18
18
years of professional experience
Work History
Administrative Coordinator
05.2023 - 09.2024
- Manage property listings on Facebook and keep them up to date
- Communicate with prospects using digital tools and platforms
- Coordinate with the sales team to handle paperwork and ensure internal information is accurately updated
Senior Costing Officer
Texchem-Pack (PP) Sdn Bhd
Penang
11.2019 - 05.2020
- Handle full spectrum of costing roles and partly act as AP Processor
- Perform actual costing runs and prepare reports
- Tabulate and maintain raw materials, WIP, packing materials, and FG costs/consumption in the accounting module through monthly costing journal entries
- Match and post stock/non-stock invoices and freight & forwarding invoices; resolve invoice discrepancies with store and purchasing departments
- Participate in monthly Kaizen activities
- Update reject reports
- Define raw material cost per piece, freight cost, and contribution margin for GP analysis reports and commentary
- Prepare monthly stock aging reports for various departments
- Provide cost estimations
- Calculate and define departmental costs by maintaining the costing module
- Copy PO prices from the purchasing module to the stock module to obtain total material costs
- Perform itemized stock quantity verification for both store and production before costing run
- Collaborate with production and store departments on stock report discrepancies
- Coordinate with sales and engineering teams to obtain gain/loss data for mould parts
- Prepare ad-hoc reports as required
- Participate in audits and year-end stock counts
- Use DOS-based system to maintain all accounting operations
Accountant
Daya CMT Sdn Bhd
Penang
11.2018 - 10.2019
- Issue Delivery Orders and Tax Invoices
- Update progress claim reports for all projects
- Follow up on outstanding payments, ensuring all document trails are complete to avoid delays
- Maintain records of project retention sums
- Collaborate with PM/QS for monthly claims submitted to Architects/Consultants and verify subcontractor claims
- Maintain up-to-date subcontractor back charge transactions (by project)
- Verify subcontractors’ claims according to payment schedules
- Prepare reports for meetings
- Maintain records of progress payments and subcontractor retention
- Issue official receipts and monthly statements
- Participate in month-end closing of accounts
- Prepare project cash flow forecasts for financing purposes
- Ensure compliance with company ISO standards and procedures
Account Executive
IP Softcom (Malaysia) Sdn Bhd
06.2015 - 10.2018
- Responsible for full spectrum of General Ledger and reporting
- Post GL entries by segment and cost center
- Prepare accurate and comprehensive reports of all P&L and Balance Sheet schedules with comments
- Prepare necessary accounting schedules: fixed assets, prepayments, accruals, and recoverables
- Assist in year-end audits
- Prepare tax computations
- Post recurring journal entries monthly, including accruals, prepayments, payroll, and depreciation
- Adjust or reclassify journal entries
- Prepare Intercompany templates
- Review and analyze financial data and performance
- Prepare cash flow forecasts
- Capitalize inventory aging
- Prepare provisions for EOL (End Of Life) inventory aging reports
- Perform foreign currency revaluation
- Close Work Orders in the purchase module
- Prepare financial statements and management reports
- Assist in preparation of ad-hoc reports and scenario modeling
- Assist in preparing Draft Annual Reports & Financial Reporting Packs
- Assist in preparation of Monthly Business Review reports
- Apply pivot tables and VLOOKUP functions for reporting
- Responsible for Accounts Receivable:
- Review aging and follow up on overdue invoices via phone and email
- Create customer data in the system
- Send Statements of Account to customers
- Resolve payment discrepancies internally and externally
- Upload invoices to customer portals
- Ensure timely posting of invoices and receipts by AR staff
- Prepare sales reports segmented by business unit on a monthly and weekly basis
- Issue Credit and Debit Notes
- Issue invoices for inter-company billing
- Prepare monthly AR aging summaries/details (before and after revaluation)
- Prepare weekly AR aging statements and regularly update AR collection status
- Use ERP-Navision system to manage all accounting operations
Finance Executive
Maestro Swiss Management Services Sdn Bhd
Penang
07.2012 - 06.2015
- Handle full spectrum of accounts receivable functions
- Monitor MS Group debt collections closely and follow up with sales & marketing teams on overdue balances
- Evaluate new credit applications and make recommendations for approval
- Liaise with sales and marketing teams regarding returned goods
- Review receipting, journal entries, credit and debit advices prepared by staff, ensuring month-end closing for AR section is complete
- Attend Credit Review Meetings
- Send reminder letters for overdue payments
- Prepare monthly management reports on accounts receivable
- Perform monthly collection target reporting for accounts receivable
- Prepare cash flow forecasts based on monthly aging trends of customers
- Liaise with regional salespersons on disputes, short payments, and long overdue invoices
- Review festive and sales incentive claim worksheets
- Attend to auditor’s queries
- Assist management with other ad-hoc duties as assigned
- Participate in stock counts
- Use pivot tables and VLOOKUP in routine tasks
- Maintain records using BCPS accounting software
Account Assistant
Hitachi Chemical (M) Sdn Bhd
Penang
07.2009 - 07.2012
- Check and post non-AP payments
- Issue cheques on weekly and monthly cycles
- Manage petty cash claims
- Code workers’ medical and expense claims
- Settle inter-company vendor and debtor debit and credit notes
- Prepare slow moving stock reports
- Prepare prepayment schedules and journal entries
- Issue credit and debit notes for sales shortages, pricing, quality, and quantity issues
- Post sales invoice entries into accounting system
- Prepare bank reconciliations
- Generate sales analysis reports
- Issue adjustment, reclassification, and reversal journals
- Settle accounts receivable collections
- Assist in month-end closing of accounts
- Manage intercompany collections, reconciliations, and credit/debit notes
- Prepare management accounts reports and exchange gain/loss reports, month-end stock reports
- Reconcile goods received notes with store reports
- Extract planning data for incoming and consumption stock to systems
- Liaise with planning department for weekly stock reports
- Maintain accounting using Accpac and cash book software
Account Assistant
Swanson Plastics (Malaysia) Sdn Bhd
Penang
04.2006 - 06.2009
- Manage accounts receivable and payable
- Prepare settlements of AR payments and bank deposit slips
- Perform cash flow and sales forecasts
- Issue credit and debit notes for sales transactions
- Coordinate with sales team for freight and forwarding billing
- Match and post sales invoices, and prepare sales scrap debit notes
- Issue letters of credit and bankers’ acceptances
- Prepare reconciliations of inter-company accounts and reports
- Check coding and posting of purchase and shipping invoices
- Prepare monthly payment schedules and issue urgent payments, cash reimbursements, and cheques
- Prepare audit schedules and collections/payment schedules
- Attend to auditor queries
- Assist in costing entries
- Use company ERP software for accounting operations
Education
Master's Degree - Business management
Wawasan Open University
Malaysia11-2022
Diploma - Business Management
Polytechnic Seberang Perai
Malaysia12-2005
Certificate - Book Keeping
Polytechnic Seberang Perai
Malaysia01.2004
Additional Information
Penang
Languages
- Mandarin, 9, 9
- Bahasa Malaysia, 8, 8
- English, 8, 8
Personal Information
- Age: 41
- Gender: Female
Timeline
Administrative Coordinator
05.2023 - 09.2024
Senior Costing Officer
Texchem-Pack (PP) Sdn Bhd
11.2019 - 05.2020
Accountant
Daya CMT Sdn Bhd
11.2018 - 10.2019
Account Executive
IP Softcom (Malaysia) Sdn Bhd
06.2015 - 10.2018
Finance Executive
Maestro Swiss Management Services Sdn Bhd
07.2012 - 06.2015
Account Assistant
Hitachi Chemical (M) Sdn Bhd
07.2009 - 07.2012
Account Assistant
Swanson Plastics (Malaysia) Sdn Bhd
04.2006 - 06.2009
Master's Degree - Business management
Wawasan Open University
Diploma - Business Management
Polytechnic Seberang Perai
Certificate - Book Keeping
Polytechnic Seberang Perai
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