TAN YI LIN

2016 - Present

Admin Executive (CRSM Department)
Malaysian Chinese Association HQ, Kuala Lumpur

1. Blossom Arts Festival Malaysia – year 2016, 2017

· Spearheaded the coordination and execution of community service activities focusing on culture, arts development, and charity initiatives under the leadership of former Deputy Minister Datin Paduka Chew Mei Fun.

· Successfully managed the event preparation phases for Blossom Arts Festival Malaysia (BAFM) 2016 and 2017, with preparation timelines of 3 months and 10 months respectively, followed by a month-long event execution each year.

A. Project Coordination:

· Acted as the primary liaison for BAFM, coordinating with participating groups through meetings, phone calls, and emails, ensuring seamless communication and collaboration.

· Provided critical support to the project manager and superiors in planning and executing BAFM, managing logistics, and coordinating content development for meetings and event activities.

· Meticulously prepared meeting minutes, ensuring accurate documentation and follow-up.

B. Data Collection & Documentation:

· Oversaw the comprehensive data collection process for events, including managing event forms, photos, participant information, and financial deposits.

· Drafted and dispatched official correspondence related to projects for various target audience including government sectors, embassies, NGOs, sponsorship entities, and party leaders.

C. Design & Digital Management:

· Collaborated with designers to achieve desired design outcomes for BAFM materials.

· Managed the design and content updates of the BAFM website and Facebook page, ensuring timely and accurate dissemination of event information.

· Compiled and sorted data for the event program booklet, maintaining high standards of organization and clarity.

D. Press & Publicity:

· Organized and executed 50 press conferences and activity launch programs over two years, liaising with multiple departments such as the publicity department for media attendance and press releases, and the logistics department for equipment preparation.

E. Financial Oversight:

· Calculated and managed the event budget and expenses, ensuring financial efficiency and transparency.

· Oversaw BAFM souvenir sales, conducted profit calculations, and contributed to the financial success of the event.

Skills Gained:

· Event Planning and Management

· Groups of Target Audience Communication and Coordination

· Data Collection and Documentation

· Digital Content Management

· Financial Budgeting and Analysis

· Press Conference Organization

· Cross-Departmental Collaboration

2. Health Screening Event by CRSM (Crisis Relief Squad of MCA) – year 2016 to 2024:

Campaign Coordinator and Secretariat

· Strategically planned and organized nationwide outreach programs to promote community health and well-being.

· Played an active role in the MCA JOM Carnival Health Screening Program, providing essential health services to the community.

· Led and coordinated the Taiwan Volunteer Group's community service efforts, ensuring impactful engagement and service delivery.

· Facilitated Chinese New Year Community Service Activities by liaising with MCA Divisions and distributing Red Pockets to single parents and OKU families, enhancing community support.

· Organized and conducted health screening visits to Orang Asli villages, providing critical health services and support to underserved communities.

3. GE-14，GE-15 & MCA Party Elections – year 2018, 2022, 2023

Secretariat

· Efficiently liaised with relevant bodies and agencies, addressing public complaints and concerns to ensure prompt resolution.

· Supported the call center department by contacting MCA members during the pre-GE 14 period for three months, fostering member engagement.

· Provided vital assistance during the by-elections in Cameron Highlands, Semenyih, and Rantau, enhancing voter outreach and communication.

· Played a key role at the Ballot Tallying Centre during Party Elections, liaising with MCA Division counting agents to ensure accurate and transparent vote counting.

· Support On Ground health screening and social caring event

4. Oral Analytic Project – year 2018

Admin staff

· Conducted in-depth research and prepared comprehensive background information on selected MCA leaders, contributing to informed interviews.

· Assisted in interview preparations and the interview process, ensuring smooth execution and data collection.

· Accurately transcribed interview voice recordings into text, facilitating documentation and analysis.

5. Taiwan Training Trip (Internal Team Only) – year 2019
Secretariat and Trip Coordinator

• Coordinated logistics, communication, and planning for a company training trip to Taiwan.
• Pre-departure:
• Managed communication with international partners, confirming visit schedules and locations.
• Verified participants' travel details, including flights and hotel accommodations.
• During the Trip:
• Coordinated airport logistics and served as the primary point of contact for visiting organizations.
• Documented meetings by writing detailed reports and minutes.
• Captured photos of key events and wrote press releases.
• Distributed Malaysia’s souvenirs to foreign participants.
• Post-trip:
• Compiled participant feedback and prepared a comprehensive trip report.
• Coordinated with international partners to express gratitude via email.
• Managed budget reconciliation, processed refunds, and confirmed expenditures.

6. Taiwan Students Volunteer Exchange Program (2017 to 2024):

Secretariat and Project Coordinator

· Strategically planned and organized visit schedules for participating units, ensuring a seamless experience for Taiwan student volunteers.

· Coordinated travel logistics, including route planning and arranging transportation with tour bus drivers.

· Assisted in hotel bookings and ensured comfortable accommodations for participants.

· Facilitated connections between visiting students and local entities, NGOs, and universities, fostering meaningful exchanges.

· Captured event moments through photography, crafted engaging Facebook posts, and prepared press releases and media invitations to enhance event visibility.

7. Toy Story Charity Project:

Secretariat and Project Coordinator

· Successfully orchestrated GoCare’s Be the One TOY DRIVE in response to the Toy Story Charity Project’s call for action, organizing toy collection campaigns across multiple Malaysian states.

· Collaborated and communicated effectively with partners and organizers, ensuring smooth execution of the initiative.

· Managed social media posts to promote the campaign, increasing public awareness and participation.

· Addressed public inquiries, coordinated the collection of recycled toys, and facilitated logistics.

· Planned and executed Helper Days at schools, involving cleaning, sanitizing, and drawing on gift boxes, with students decorating and filling them with recycled toys for distribution to underprivileged groups.

· Coordinated toy collection stations, charity sale booths, and gift box painting activities across Selangor, Kuala Lumpur, Perak, Melaka, and Negeri Sembilan, drawing widespread community engagement.

· Liaised with volunteers from different states for Helper Day planning, ensuring seamless coordination and participation.

· Collected distribution data and summarized event outcomes, contributing to the overall success and impact assessment of the project.

8. BE Series Campaign , year 2020 – 2025

Campaign Coordinator and Secretariat
GoCare, Malaysia

BeMyHero Campaign (2020)

• Led GoCare’s national campaign to support frontline workers and vulnerable communities during the COVID-19 pandemic.
• Managed press communications, social media content, and outreach efforts in both English and Chinese.
• Coordinated with partners and sponsors, overseeing event logistics, budgeting, and fundraising.
• Fundraising & Profit Calculation: Set up charity counters, tracked product sales, calculated donations from sponsors, and compiled sales summaries.
• Raised over RM750,000, supporting health initiatives and social care.

BeWithYou Campaign (2023)

• Continued GoCare's mission with community caring initiatives such as health screenings, care packages, and disaster relief.
• Coordinated with partners, sponsors, and volunteers for effective event execution.
• Fundraising & Profit Calculation: Set up charity counters, handled partner and sponsor relations, tracked product sales, calculated donations, and summarized all sales and profits.
• Campaign outcome: Raised over RM40,000, delivering essential services and support to vulnerable groups.

BeTheOne Campaign (2024)

• Spearheaded the BeTheOne Community Caring Event with four major activities: health screenings, fundraising, volunteer mobilization, and disaster relief.
• Developed partnerships with organizations such as the National Cancer Society.
• Fundraising & Profit Calculation: Managed charity counters at events, tracked product sales, and calculated donations from sponsors, with complete sales and fundraising summaries.
• Focused on wellness promotion and disaster relief efforts, raising significant funds for vulnerable communities.

Transferring Department - year 2018 to 2019

Admin Executive (MCA Organizing Department - Registry Section)
Malaysian Chinese Association HQ, Kuala Lumpur

• Provided secretarial and administrative support, liaising with MCA leaders and branches.
• Managed records and coordinated annual returns reports for MCA divisions and branches.
• Responded to member inquiries and provided information on annual returns and registry-related matters.

Bachelor Honours Degree Internship (Content Management Department)
OpenRice Malaysia, Kuala Lumpur

• Managed restaurant content on OpenRice’s platform, ensuring accurate business details and menu updates.
• Communicated with restaurants and food bloggers to collect promotional materials and verify information.
• Moderated user-generated content and managed photo quality to ensure consistency across the platform.
• Supported staff members in their daily tasks, reducing workload burden and allowing for increased focus on higher-priority assignments.
• Gained valuable experience working within a specific industry, applying learned concepts directly into relevant work situations.
• Analyzed problems and worked with teams to develop solutions.
• Contributed to a positive team environment by collaborating with fellow interns on group projects and presentations.