Tan Shan Qin
Bachelor Of Economics In Finance
1B-09-03, Tree Sparina, Jalan Sungai Tiram 11, 11900 Bayan Lepas, Pulau Pinang.
Summary
A motivated and proactive first-year Finance student with hands-on experience in event planning and coordination. Skilled in organizing and executing various student events, including orientations, festive celebrations, and team-building activities. Demonstrates strong organizational skills, effective communication, and the ability to work collaboratively in dynamic environments. Proven ability to manage event logistics, ensure smooth execution, and enhance participant engagement. Committed to contributing to the SEM Student Council’s success by bringing creativity, initiative, and enthusiasm to social event planning as a member of the Social Division.
Overview
4
4
years of professional experience
4
4
Languages
Work History
Event Planner
Photography Club
09.2023 - Current
- Planned and organized a variety of events, including Orientation (24/04, 24/09,25/04), bonding events, Women's Day event, Sony talk, Fujifilm Seminar Talk, 'Snap & Trek' event, and more.
- Prepared detailed event flows, timelines, and proposals to guide planning and execution
- Planned and organized interactive icebreakers, team-building games, and competitions to enhance participant engagement and event experience
- Coordinated logistics and collaborated with internal teams and external partners to manage venues, equipment, and resources
- Ensured smooth communication and on-site coordination during events
Event Planner
Deepavali Delights 2024
09.2024 - 11.2024
- Prepared event flow and event timeline.
- Performed face-to-face meetings to finalize event details.
- Illustrated event floor plan for setup and navigation.
- Coordinated with ECA to check and count event equipment and materials in the storeroom.
- Meeting with ECA to discuss and confirm some event details.
Event Crew
IProperty
09.2024 - 09.2024
- Assisted in organizing and managing activities such as kids' drawing competitions, sand art activity, batik coloring activity, and lucky draw events
- Managed gift redemption and stock counting to ensure smooth event operations
- Collected leads from participating property companies to support event engagement and follow-up
- Provided exceptional customer service to all guests and escalated concerns where needed.
- Maintained punctuality and professionalism throughout each shift, reflecting positively on the entire event crew team.
- Collaborated with team members to coordinate and manage event activities, ensuring tasks were completed efficiently and on time
Event Crew
18th International Congress of the ASAD
08.2024 - 08.2024
- Supported event coordinators in executing successful events by following detailed plans and instructions.
- Collaborated with team members to ensure timely completion of assigned tasks, contributing to overall event success.
- Assisted in the efficient setup and breakdown of event spaces, leading to smooth transitions between activities.
- Monitored audiovisual equipment during events to guarantee uninterrupted presentations or performances for guests' enjoyment.
Secretary
25th Cahaya Weekly Cadet Reporter Nationwide Camp
07.2023 - 10.2023
- Recorded and prepared meeting reports, ensuring accurate documentation of decisions and action items
- Managed participant registration, creating and maintaining registration forms and participant name lists
- Communicated regularly with the person in charge of each state to coordinate logistics and follow-up tasks
- Monitored and recorded participant transportation details, including transport times, vehicles, and participant pickup points, organizing the information in tables for clarity
- Compiled and tracked personal information of participants and committee members, including contact details, allergies, and addresses
- Organized and planned the registration point for seamless check-in and prepared necessary forms, including insurance and early leave requests
- Drafted admission notices and reviewed event reports to ensure completeness and accuracy
- Recorded attendance for every meetings and maintained a detailed committee name list to ensure effective communication
Catering Coordinator
37th SinChew Northern Malaysia Cadet Reporter Camp
08.2022 - 12.2022
- Coordinated and managed meal planning for all camp participants, ensuring dietary needs and preferences were met
- Collaborated with kitchen staff and vendors to ensure timely delivery and quality of meals
- Organized meal schedules and break times to maintain a smooth flow of activities during camp
- Assisted with the preparation and distribution of meals, ensuring all food safety regulations were followed
- Managed special dietary requests, including allergies and vegetarian options, ensuring all participants' needs were met
- Maintained accurate records of food inventories, supplies, and meal counts for budgeting purposes
Secretary
Choir Club
10.2021 - 10.2022
- Managed club documentation, including meeting minutes, attendance records, and event schedules
- Coordinated communication between choir members, directors, and coach to ensure smooth operations
- Assisted in organizing and planning rehearsals, performances, and events
- Handled administrative tasks such as maintaining membership lists, preparing performance materials, and ensuring all logistics were in place for events
- Supported the choir director in coordinating rehearsals and performance preparations
- Tracked and reported on the club’s progress and achievements for school communications
Treasurer
Chess Club
10.2021 - 10.2022
- Managed the club’s finances, including budgeting, expense tracking, and financial reporting
- Collected membership fees and handled payments for chess-related events, equipment, and tournaments
- Prepared and presented financial reports to the club’s executive team and school administration
- Coordinated fundraising efforts and sponsorships to support club activities and events
- Ensured proper allocation of funds for club events, ensuring financial resources were used efficiently
- Maintained accurate financial records and ensured transparency in all financial transactions
Education
Bachelor of Economics in Finance -
Xiamen University Malaysia
09-2027
Foundation in Arts And Social Science (Business) -
Xiamen University Malaysia
08-2024
SPM (Science Stream) -
SMJK Chio Min
03-2023
Skills
- Organizational Skills
- Communication Skills
- Problem-Solving
- Adaptability
- Teamwork and Collaboration
- Attention to Details
- Time Management
- Microsoft Office
- Video Editing
Timeline
Event Planner
Deepavali Delights 2024
09.2024 - 11.2024
Event Crew
IProperty
09.2024 - 09.2024
Event Crew
18th International Congress of the ASAD
08.2024 - 08.2024
Event Planner
Photography Club
09.2023 - Current
Secretary
25th Cahaya Weekly Cadet Reporter Nationwide Camp
07.2023 - 10.2023
Catering Coordinator
37th SinChew Northern Malaysia Cadet Reporter Camp
08.2022 - 12.2022
Secretary
Choir Club
10.2021 - 10.2022
Treasurer
Chess Club
10.2021 - 10.2022
Bachelor of Economics in Finance -
Xiamen University Malaysia
Foundation in Arts And Social Science (Business) -
Xiamen University Malaysia
SPM (Science Stream) -
SMJK Chio Min
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