Tan Poh Leng
Overview
12
12
years of professional experience
Work History
HR Assistant
Vantage Equipment & Services Pte Ltd
02.2025 - Current
- Manage HR-related communications and correspondence.
- Prepare HR documents such as employment contracts and onboarding documents.
- Maintain and update employee records and HR databases. Collect and input attendance data.
- Help prepare monthly payroll summaries and payslips for staff. Support in administering employee benefits, claims, and leave tracking.
Admin Executive
ACE Management Services PTE LTD
02.2023 - 02.2025
- Act as a liaison between company and hotel management for operational matters. Maintain good communication with hotel representatives for service quality and compliance.
- Collect and verify employee attendance, timesheets, and overtime records. Process and submit weekly payroll on time. Maintain payroll records and ensure confidentiality.
- Manage and maintain accurate employee records and filing systems.
Admin Assistant
Boon Meng Equipment PTE LTD
10.2022 - 02.2023
- Prepare and issue customer invoices accurately and on time. Verify billing information and ensure proper documentation. Follow up on outstanding payments and send reminders. Record and file all billing-related documents.
- Assist in data entry for accounts payable and receivable. Reconcile petty cash, staff claims, and simple account records. Prepare basic financial summaries or reports for review. Help with monthly closing tasks and document sorting. Manage and maintain proper filing systems (hardcopy and digital). Handle incoming calls, emails, and correspondence. Prepare documents, reports, and forms as required.
- Liaise with suppliers, customers, and internal departments regarding invoices or payments. Support the finance or accounts team with clerical tasks
Admin Executive
Microlive Vision Technology Sdn Bhd
10.2019 - 06.2022
- Provide general administrative support to the IT and finance departments. Manage calendars, schedule meetings, and assist with documentation. Handle correspondence, phone calls, and internal communication. Maintain organised filing systems for both physical and digital documents
- Assist in processing invoices, purchase orders, and expense claims. Perform data entry for accounts payable and receivable. Help reconcile petty cash, staff claims, and monthly expenses. Support monthly account closing activities by organising financial documents.
Account cum Admin Assistant
PC Power Control Mechanical Sdn Bhd
03.2017 - 09.2019
- Handle data entry for accounts payable and receivable. Prepare and process invoices, credit notes, and receipts. Reconcile bank statements, petty cash, and daily transactions. Assist with month-end closing and basic financial reporting. Maintain accurate records of financial documents and filing.
- Generate and issue sales invoices to customers. Track and follow up on payments, outstanding balances, and collections.Process supplier payments and staff reimbursements. Assist with monthly payroll preparation.
- Manage office administrative tasks such as filing, correspondence, and phone handling. Order and manage office supplies and equipment inventory. Assist with scheduling meetings, preparing documents, and coordinating internal activities. Maintain updated records for employees, vendors, and customers.
- Maintain well-organised filing systems for accounting and admin records (both physical and digital). Ensure proper documentation of company policies, procedures, and contracts. Support audit and compliance efforts by organising required documentation.
Admin Clerk
ACW Engineering & Marine Service Pte Ltd
07.2015 - 02.2017
- Perform general clerical duties such as filing, data entry, photocopying, and document scanning. Handle office correspondence including emails, phone calls, and faxes. Maintain organised records of shipment documents, delivery orders, and invoices.
- Liaise with transporters, freight forwarders, and warehouse teams to ensure smooth operations. Follow up with suppliers, vendors, or clients for missing documents or delivery updates. Coordinate with internal departments (accounts, operations) for cross-checking and support.
Admin Assistant
Metal Solution Pte Ltd
06.2014 - 06.2015
- Prepare and issue accurate invoices based on job sheets, sales orders, or service reports. Monitor and follow up on outstanding payments with customers. Maintain billing records and update payment status in the system. Coordinate with the sales or operations team on billing details and adjustments.
- Perform data entry for accounts payable and receivable. Reconcile bank transactions, petty cash, and staff claims. Assist in monthly closing by organising accounting documents. Help prepare basic financial summaries and reports for reviews.
- Maintain proper filing systems for accounting, payroll, and quotations. Handle correspondence, emails, and calls related to accounts and admin matters. Order and manage office supplies and maintain inventory records. Support office operations and assist with clerical tasks as needed.
Admin Clerk
Wonder F&B Sdn Bhd
08.2013 - 04.2015
- Prepare and issue delivery orders based on customer orders or job sheets. Ensure accuracy of item descriptions, quantities, and customer details. Coordinate with warehouse or logistics teams for timely dispatch of goods. Maintain proper filing and records of all issued DOs for tracking and audit purposes.
- Assist in monitoring and recording incoming and outgoing stock. Update stock levels in inventory systems or Excel sheets. Support in conducting regular stock checks and physical inventory counts. Report stock discrepancies or low inventory levels to supervisor.
Education
Diploma - Business Administration (Accounting & Finance)
PSB
Singapore SPM -
SMK Tunku Abdul Rahman Putra
2012
Skills
- Microsoft Office
Timeline
HR Assistant
Vantage Equipment & Services Pte Ltd
02.2025 - Current
Admin Executive
ACE Management Services PTE LTD
02.2023 - 02.2025
Admin Assistant
Boon Meng Equipment PTE LTD
10.2022 - 02.2023
Admin Executive
Microlive Vision Technology Sdn Bhd
10.2019 - 06.2022
Account cum Admin Assistant
PC Power Control Mechanical Sdn Bhd
03.2017 - 09.2019
Admin Clerk
ACW Engineering & Marine Service Pte Ltd
07.2015 - 02.2017
Admin Assistant
Metal Solution Pte Ltd
06.2014 - 06.2015
Admin Clerk
Wonder F&B Sdn Bhd
08.2013 - 04.2015
Diploma - Business Administration (Accounting & Finance)
PSB
SPM -
SMK Tunku Abdul Rahman Putra
Similar Profiles
ANANTH RAVICHANDRANANANTH RAVICHANDRAN
Engineering Assistant at SAFI EQUIPMENT & SERVICES PTE LTDEngineering Assistant at SAFI EQUIPMENT & SERVICES PTE LTD
PRISCILLA TANPRISCILLA TAN
ACCOUNTS EXECUTIVE at EN-SYST EQUIPMENT & SERVICES PTE LTDACCOUNTS EXECUTIVE at EN-SYST EQUIPMENT & SERVICES PTE LTD
Akkas Ali Akkas Ali null
Welding Fabricator at American Equipment Services Pte LtdWelding Fabricator at American Equipment Services Pte Ltd
SHRADHA NAIRSHRADHA NAIR
HR Assistant at AmazonHR Assistant at Amazon
Kritika KhetarpalKritika Khetarpal
HR Assistant at Kaizen Infra Edge Pvt. LtdHR Assistant at Kaizen Infra Edge Pvt. Ltd