Tan Kit Wan

Human Resources (HR):

• Prepare and process payroll accurately for staff, including statutory payments such as EPF, SOCSO, LHDN, and HRDF.
• Handle attendance reports, leave management, overtime, allowances, and other compensation-related details.
• Liaise with local authorities regarding all statutory regulations, labor-related matters, and compliance requirements.
• Manage government requests, including providing required information, submitting reports, and appearing at government offices when necessary.
• Support the implementation of HR policies and maintain accurate documentation of employee records.
• Provide guidance and support to managers and employees on HR-related matters, including recruitment, performance management, and employee relations.
• Oversee the full spectrum of HR functions, including recruitment, onboarding and training processes.

Administration:

• Oversee and manage office operations to ensure smooth day-to-day functioning.
• Coordinate office renovations, maintenance, and sourcing of office supplies, equipment, and services.
• Manage vendor relationships and ensure cost-effective procurement of goods and services.
• Maintain office facilities, including cleanliness, safety, and functionality.
• Organize company events, travel arrangements for staff and management.
• Handle general administrative tasks such as filing, documentation, and correspondence.

Multitasking:

• Perform any additional responsibilities assigned by management, including ad-hoc tasks related to HR, administration, and government compliance.
• Adapt to a fast-paced environment and handle multiple tasks simultaneously with minimal supervision.

Recruitment:

• Perform in the recruitment process, including job postings via jobstreet, candidate screenings, interview scheduling, and onboarding.

Payroll Processing:

• Perform in the monthly payroll processing (Twice a month) via SQL payroll system including leave application, overtime, allowance, deduction.
• Prepare salary listing to Finance department..
• Process and distribute payslip to all employee (local employee and foreign worker).
• Prepare and Submission of employee contribution for government statutory such as KWSP, SOCSO,EIS,PCB & HRDF.
• Generate yearly EA form and submit form E.
• Generate monthly salary report.
• Prepare employee salary journal.

Employee Records:

• Maintain accurate HR records, including personnel files, benefits enrolment. Ensure proper documentation and filing, as well as information update and confidentiality.
• Responsible in employee medical claims,
• Perkeso claim (worker accident)

Training & Development:

• Coordinate training sessions and development program for employees. Compile training needs identified by department heads.
• Applying HRDF grant and submit claim.

Administrative :

• Responsible for the administration functions of the company, including managing office equipment and supplies, organizing company events, and ensuring the smooth operation of the office.
• Liase with external vendors / service provider for any office and facilities related issue(cleaning, Servicing of Air Conditional, and other maintenance repairing)
• Responsible for obtaining and renewing all necessary licenses and permits required to operate the business in Malaysia, such as Business license, truck GPS License.
• Keep track Servicing Company car, arrange puspakom for truck, insurance & roadtax renewal
• Uniform arrangement

Foreign Worker :

• Coordinate with foreign worker agency to apply for foreign worker employment passes, work permits and related passes for foreign workers.

Currently handle payroll for the below two company:

• Managing Staff personal file and filing other relevant document
• Update checking employee Leave Application, Overtime, Salary, Allowance, Deduction, Check all employee attendance before proceed to month end payroll
• Process monthly payroll via system, and prepare salary listing and upload to ban
• Generate and distribute monthly Payslip to all employees (local employee and foreign worker)
• Prepare and Submission of employee contribution for KWSP, SOCSO, EIS and PCB
• Prepare payment for monthly prepayments
• Generate Bonus and assist in Performance Appraiser
• Generate yearly EA form
• Generate monthly salary report
• Prepare employee salary journal
• HRDF grant application
• Perkeso claim(worker accident)
• Declared foreign worker before leaving to LHDN and prepare foreign worker checkout memo(assist when colleague on leave)
• Update all employee monthly medical claim.
• Advertise new job via JobStreet and newspaper, arrange candidates for interview.
• Prepare appointment letter, consent letter, Responsible for new employee recruitment and orientation, Create new ID and Key in new employee particular into system.
• Arrange uniform for production worker, Assist in arrange foreign worker to panel doctor when sick, Assist in company events
• Provide administrative support on all HR duties as assigned, Update and submit weekly MITI report, Assist and screening worker weekly self covid test.

Hilti is selling Power tools for heavy duty use. My job scope have to stay at Hilti Centre due to I am the only one Customer service in the centre located in Prai branch. I have to attend walk-in customer, answering phone call, issue goods order bill and invoice using SAP system, reply all customer enquiry, handle customer complaint, proper filling for document, prepare & follow up quotation, arrange driver delivery, arrange courier service pick up, ordering stock, monthly stock count, liaise with credit control department for those received cash/cheque payment from customer, bank in all the collection payment at bank, updated in payment collection report and submit to finance department.

Beside the customer service role, my job scope involve also in support office administrative matter, such as arranging van for inspection or repair, renewal of van insurance, renewal for office licenses, purchase office stationary & sundry item, on time made monthly payment to PBA(water) bill, indah water, TNB(electric bill), make sure centre always keep clean and well display company product on the display rack, arrange office cleaning, maintain office air-condition for servicing, follow up and maintain office equipment such as fax & photostat machine, drinking water dispenser and fire extinguisher.

• Reason For Leaving: Branches office close down

• Issue service report, update service report, update record book & excel system, key in data at SAP, issue quotation, handle walk in customer, handle customer complaint, answering phone call, arrange courier service, Keep track of the repair set & filling related document.
• Reason For Leaving: Better career opportunity

• Secretarial Work: Arrange Managing Director’s appointment, hotel reservation for Managing Directors & all managers, reserve table for M.D’s daily lunch and dinner, flight booking, organized meeting, flight booking, prepare manager & executive meeting schedule, prepare M.D’s oversea claimed, prepare drink for guest, follow up for M.D’s monthly house rental and yearly renewal of house rental, update driver annual leave, answering phone call, arrange company’s car for servicing, liaise with all department who needs to use the company’s car on company’s business trip, purchase of bridge toll tag, arrange payment for top up touch n go for company use. Maintain office department phone directory. Any other duties required by managing director.
• Payroll & Admin Job: Key in employee master record for new employee. Checking all leave (paid and unpaid) submitted with necessary proof and document), key in attendance for new employee without slide card, update employee union leave, key in employee short hours, etc. Collect daily clock data in timeflex system. Collect daily employee attendance, verify all attendance with attendance sheet in timeflex system. Arrange and distribute advance salary, final payment, incentive to foreign workers. Assist distribute salary slip to all employee. Assist in distribute uniform. Recording female employee maternity leaves and notify head of department. Prepare monthly and yearly medical claimed and executive medical claim.
• Reason For Leaving: Company closed down