1. Hostel Management
- Responsibilities:
You oversee company-provided accommodations for employees, ensuring they meet safety, comfort, and hygiene standards. This includes:
- Assigning rooms to employees.
- Handling maintenance issues like plumbing, electrical work, and cleanliness.
- Managing contracts with service providers, if outsourced.
- Enforcing hostel rules to ensure discipline.
- Collecting feedback for continuous improvement.
2. Transportation Management
- Responsibilities:
Ensuring the company’s transportation systems operate efficiently by:
- Coordinating employee transportation schedules (e.g., buses or shuttles).
- Monitoring the maintenance and servicing of company vehicles.
- Managing company drivers and their assignments.
- Resolving transportation-related complaints or issues.
3. Canteen Management
- Responsibilities:
You ensure employees have access to quality and affordable meals by:
- Monitoring food quality and hygiene.
- Managing contracts with caterers or vendors.
- Addressing employee feedback on menu variety, pricing, or service.
- Ensuring cleanliness in the canteen area.
4. Surau (Prayer Room) Management
- Responsibilities:
Maintaining a peaceful and respectful environment for prayer:
- Ensuring cleanliness and adequate facilities like prayer mats and ablution areas.
- Addressing repairs for utilities such as lighting and ventilation.
- Coordinating with religious leaders for special events or activities.
5. Toilet Management
- Responsibilities:
- Ensuring toilets are clean, well-maintained, and stocked with essentials like tissue paper and soap.
- Addressing maintenance issues like leaks, broken fixtures, or foul odors.
- Monitoring janitorial services to maintain consistent standards.
6. Company Drivers and Vehicles
- Responsibilities:
- Assigning drivers for company errands or employee transport.
- Overseeing vehicle maintenance and registrations.
- Managing fuel usage and ensuring cost efficiency.
7. Telephone Management
- Responsibilities:
- Overseeing company communication systems, including landlines and mobile phones.
- Managing telecom contracts, bill payments, and troubleshooting connection issues.
8. Ordering and Invoices
- Responsibilities:
- Handling procurement of office supplies, equipment, and services.
- Verifying and processing vendor invoices for timely payments.
- Maintaining records of purchases and ensuring budget compliance.
9. Departmental Budgetary Management
- Responsibilities:
- Preparing and managing the department’s budget.
- Monitoring expenses to avoid overspending.
- Providing cost-saving recommendations to upper management.
10. Janitorial and Laundry Services
- Responsibilities:
- Managing contracts for cleaning and laundry services.
- Ensuring schedules are followed and high standards of cleanliness are maintained.
11. Upkeep Stocks
- Responsibilities:
- Monitoring inventory for general supplies (e.g., cleaning tools, toiletries, and office essentials).
- Keeping an accurate record of stock usage and replenishment needs.
12. Repairs and Maintenance (Rest Areas, etc.)
- Responsibilities:
- Ensuring that rest areas, break rooms, and other facilities are well-maintained.
- Coordinating with contractors or in-house maintenance teams for repairs.
- Conducting regular inspections to prevent issues from escalating.
13. Employee Welfare and Amenities
- Responsibilities:
- Ensuring employees have a conducive work environment with access to essential facilities.
- Addressing employee concerns regarding general facilities.