Sunita Shaw
Corporate Secretary
Petaling Jaya
Summary
As a Corporate Secretary with 10+ years of experience, I have successfully fulfilled the responsibility of ensuring company policies and procedures align with regulatory and ethical standards across diverse jurisdictions, including Hong Kong, Singapore, and India. My expertise extends to drafting precise documentation, fostering stakeholder relationships, and enhancing corporate governance practices in these regions. This breadth of experience underscores versatility and adaptability in navigating varied regulatory environments and cultural landscapes, while upholding professionalism and integrity in all corporate affairs.
Overview
9
9
years of professional experience
Work History
Assistant Manager - Delivery
CSC Global
12.2019 - 12.2023
- Ensured full ongoing compliance with the prevailing laws and regulation. Like On-boarding of the Client, Re-assessment request, Service Agreements, Engagement Letter, KYCs, preparation of forms and documents, due diligence, world Checks, Google Checks, On-Going CDD- Periodic File Review of the Clients based on risk category.
- Preparation of pre-incorporation and post-incorporation documents, structure charts for clients, striking off the company.
- Preparation of documents for change of officers, registered office, business office, location of statutory records, Auditors, Secretary, Directors, Designated Representative, Bank Signatories, authorized signatories, cessation of directorship, branch office, termination of secretary, ITG Services.
- Preparation of documents for Bank Account opening and operation.
- Preparation of documents for declaration of dividend, Charges.
- Preparation of documents for allotment of shares, increase of share capital, reduction of share capital, transfer of shares.
- Preparation of documents for General Meetings (AGM & EGM), Board Meetings, Minutes, Audio Board Minutes.
- Updating of Application such as Viewpoint based on client details, creation of client codes,maintaining of client database.
- E-filling, submission of annual based forms and event-based forms with Hong Kong Company Registry
Senior Corporate Secretary
LION SERVICES LIMITED
12.2018 - 01.2019
- Conversion of Private Limited Company to LLP.
- Reporting to the Board about compliances with the provisions of the Companies Act, 2013 and
rules thereunder and other laws applicable to the company and to all group companies. - Ensuring that the Company complies with its statutory obligations under Companies Act, 2013
along with the applicable secretarial standards issued by Institute of Company Secretaries of India
and approved by the Central Government. - Facilitating and conducting the Board Meetings, General Meetings and Audit Committee Meeting,
Nomination and Remuneration Committee Meeting and Corporate Social Responsibility Meeting
of the company. - Assisting and advising the Board in ensuring good corporate governance and in complying with
the corporate governance requirements and best practices. - Promotion, formation and incorporation of companies as per Companies Act, 2013, LLP, Section
8 company and matters related therewith. - Formulate and recommend to the Board, a Corporate Social Responsibility policy, Policy for
Independent Director, Sexual Harassment Policy, Nomination Remuneration Charter Policy, Audit
Committee Charter Policy and ensure complete compliance undertaken by the company. - Liaising with the Registrar of Companies, Delhi, RBI, RD and dealing with Statutory Auditor,
Practicing Company Secretary, Accountants, SBU Heads, Bank’s Officers and other professional
advisers in relation to various corporate matters. - E-filling, uploading of Annual Forms/returns and Event Based Forms with ROC as per Companies
Act, 2013. - Ensuring preparation and maintenance of statutory books, Minutes Book and registers of the
company as per Companies Act, 2013.
- Preparation of Director’s Report along with MGT-9, AOC-1, AOC-2, Annual Return and Drafting of
Resolutions, Minutes, Notices, Agenda and Notes of Agenda for conducting Board Meetings and
Committee Meetings under Companies Act, 2013. - Dematerialization of securities, Allotment of shares under preferential, right issue, private
placement transfer and transmission, Share certificates and preparation of reconciliation of share
capital Audit Report. - Handling of various event based company matters like change in authorized share capital, change
of company’s name, Shifting of Registered Office of the Company, alteration in MOA & AOA,
adoption of table F, allotment of shares (Private Placement of equity Shares, Preferential allotment
and Right Issue basis), Creation/Modification of Charge, Satisfaction of Charge, Condonation of
Charge, Conversion of Private Limited Company to Public Limited Co. , Conversion of Public
Limited Company into Private Limited Company, Appointment/Cessation of Director and Key
Managerial Personals, Change in management and all the matters related to managerial
remuneration, Appointment/Cessation of Statutory Auditor, Internal Auditor , Cost Auditor,
Secretarial Auditor. - RBI Compliance, NBFC Compliance and other Secretarial- Legal Compliances, Preparation of
Management Information System Report. - Preparing all documents for availing Loans from Banks and Financial Institutions, Bank Guarantee
or indemnity documents. - Drafting and vetting of Agreements i.e., Distributor Agreement, Service Agreement, Leave and
License Agreement, Memorandum of Understandings, Rent Agreement, Disclosure Agreement,
Lease and Sub Lease Deed, Employer Agreement, Escrow Agreement, Investment Agreement etc. - Reviewing Meetings/Periodic Meetings with the Management/ SBU Heads/Chartered Accountants
of the Company and Attendance of periodical statutory inspections held by the Management
whenever required. - Research and updates on Current law news & updates, acts, circular, notifications & articles issued
by MCA amendment in Companies Act 2013
Corporate Secretary
CHANDRANI ENTERPRISES PRIVATE LIMITED
12.2014 - 05.2018
- E-filling of forms /returns with ROC/MCA in accordance with the Companies Act, 2013. Maintained
statutory records & registers as per the Companies Act,2013. - Preparing all documents as per the terms and conditions of the agreement entered between the
Company and Insurance Company. Having knowledge in the Motor Insurance Service
Provider/MISP provisions as prescribed by “The Insurance Regulatory and Development Authority
of India Act, 1999. - Compliance related to Increase in Authorized Share Capital of the Company and Paid-up-Capital
of the company via Right Issue, Preferential Issue. - Documentation for obtaining Digital Signature Certificate (DSC)and Director Identification
Number (DIN) - Having experience in Private Placement of Equity Shares as per Companies Act, 2013.
- Vetting of Agreements i.e., Distributor Agreement, Service Agreement, Leave and License
Agreement, Memorandum of Understanding, Rent Agreement, Disclosure Agreements, Lease
Agreement. - Working on Share Transfer and Share Certificates.
- Preparing documents for Availing Loans from Banks and Financial Institutions.
- Incorporation of various Companies as per Companies Act, 2013, Alteration of Memorandum of
Association and Articles of Association of the Company, Incorporation of LLP and Annual
compliances of LLP
Associate Corporate Secretary
PANKAJ VERMA & ASSOCIATES
07.2014 - 12.2014
- Preparation of Report on Non- Banking Financial Companies as per RBI compliances
- Secretarial work of the companies.
Internship Student
K.ARUN & CO.
4 2013 - 7 2014
Education
Company Secretary -
The Institute of Company Secretary of India
Kolkata, West BengalMaster of Commerce (Account Hons.) - undefined
Calcutta University
Bachelor of Commerce (Hons.) - undefined
Calcutta University
Skills
Precision and Through
Personal Information
- Father's Name: Khelo Prasad Shaw
- Date of Birth: 12/25/90
- Gender: Female
- Nationality: Indian
- Marital Status: Married
Trainings Certificates
- Training on 'Understanding Information Technology in the Corporate Environment' at NIIT.
- Training on 'Executive Development Program'
- Training on 'Professional Development Program'
- Training from Registrar of Companies.
- Training from Ella Programme and obtained certificates
Disclaimer
I, Sunita Shaw, hereby declare that the above furnished information is true and correct to the best of my knowledge.
Timeline
Assistant Manager - Delivery
CSC Global
12.2019 - 12.2023
Senior Corporate Secretary
LION SERVICES LIMITED
12.2018 - 01.2019
Corporate Secretary
CHANDRANI ENTERPRISES PRIVATE LIMITED
12.2014 - 05.2018
Associate Corporate Secretary
PANKAJ VERMA & ASSOCIATES
07.2014 - 12.2014
Internship Student
K.ARUN & CO.
4 2013 - 7 2014
Company Secretary -
The Institute of Company Secretary of India
Master of Commerce (Account Hons.) - undefined
Calcutta University
Bachelor of Commerce (Hons.) - undefined
Calcutta University
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