Suchitra Chandran
Kuala Lipis
Summary
Detail-oriented Administrative Professional with hands-on experience as General Clerk and Administrative Assistant. Skilled in managing daily operations, including documentation, data entry, and invoice processing. Supports HR functions through recruitment coordination, employee record management, and leave tracking. Recognized for strong organizational skills and a proactive approach to enhancing operational efficiency.
Overview
5
5
years of professional experience
1
1
Certification
Work History
Human Resources & Administration Executive
Great Aims Resources Sdn Bhd
05.2024 - Current
- Managed daily executive and office administrative operations, including handling phone calls, emails, and coordinating internal and external communications.
- Maintained and organized both physical and digital filing systems to ensure accurate record-keeping and easy document retrieval.
- Coordinated management schedules, arranged meetings, prepared agendas, and managed calendars to support smooth daily operations.
- Prepared official letters, memos, reports, and internal documents to support management and departmental communications.
- Provided personal assistant and operational support to management, including task follow-ups, coordination with departments, and progress tracking.
- Assisted in basic finance administration, including invoice processing, documentation, and preparation of Purchase Orders (PO).
- Supported project coordination by tracking task progress, preparing presentations, and compiling reports for management review.
- Supported end-to-end recruitment activities, including job posting coordination, resume screening, interview scheduling, and candidate communication.
- Maintained and updated employee records and recruitment documentation in compliance with company procedures.
- Assisted in HR operational activities such as onboarding coordination, staff documentation, and administrative support to HR functions.
Human Resources Administration Intern
Great Aims Resources Sdn Bhd
06.2022 - 09.2022
- Coordinated and scheduled interviews, preparing materials and ensuring timely follow-ups with candidates to streamline the recruitment process.
- Prepared hiring materials, including company brochures, posters, and job fair flyers for platforms like JobStreet and career carnivals, enhancing employer branding and candidate engagement.
- Maintained accurate and organized employee records and HR files, both physical and digital, ensuring compliance with company policies.
- Assisted in managing staff attendance, leave applications, and basic payroll and overtime documentation to support smooth HR operations.
- Prepared, updated, and managed HR documents and reports, including appointment letters, confirmation letters, and leave records.
- Supported day-to-day HR administrative functions, including onboarding new employees, coordinating internal communications, and handling confidential information with professionalism and discretion.
HR & Administrative Assistant
Great Aims Resources Sdn Bhd
09.2020 - 09.2021
- Maintained organized filing systems and accurate records, ensuring timely data entry and easy retrieval of employee and office documents.
- Handled phone calls, emails, and inquiries professionally, providing seamless support to staff and external contacts.
- Prepared letters, reports, memos, and other official documents to support smooth daily office operations.
- Assisted the HR team with recruitment coordination, onboarding activities, employee documentation, and administrative HR tasks.
- Managed employee PPE stocks and coordinated distribution, ensuring workplace safety and compliance with company standards.
- Supported accounting functions, including basic bookkeeping, invoice processing, and payment tracking, assisting the finance team as needed.
- Assisted in purchasing office and operational supplies, liaising with suppliers to ensure timely procurement of required items.
- Liaised with insurance agents and clinics to manage employee insurance policies and panel arrangements, ensuring smooth HR and benefits administration.
- Prepared purchase orders (POs) and maintained proper documentation to streamline administrative processes and compliance.
Education
Diploma - Applied Communication
Multimedia University
Cyberjaya05.2024
Skills
- HR Administration & Employee Onboarding
- Recruitment Coordination & Interview Scheduling
- Talent Acquisition Support
- Employee Records Management & HR Documentation
- Leave & Attendance Tracking Support
- Office Administration & Document Control
- Purchase Orders & Supplier Coordination
- Insurance & Benefits Liaison
- Stock & Inventory Management
- Data Entry Accuracy & Record Keeping
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Time Management & Prioritization
- Exceptional Organizational & Multi-tasking Skills
- Professional Communication & Team Collaboration
- Attention to Detail & Confidentiality Management
- Problem Solving & Process Improvement
Certification
- Microsoft Excel - Beginner Certificate
- Occupational Safety & Health (OSH) - Noise Awareness Certificate
- Occupational Safety & Health (OSH) - Chemical Safety Certificate
Accomplishments
- Dean's List Recipient - Every Semester (Multimedia University, Cyberjaya)
- Administrative Support
Languages
English
Malay
Timeline
Human Resources & Administration Executive
Great Aims Resources Sdn Bhd
05.2024 - Current
Human Resources Administration Intern
Great Aims Resources Sdn Bhd
06.2022 - 09.2022
HR & Administrative Assistant
Great Aims Resources Sdn Bhd
09.2020 - 09.2021
Diploma - Applied Communication
Multimedia University