Stephanie Kang
ADMINISTRATIVE MANAGER
Skudai
Summary
I am an experienced administrative professional skilled in executive support, office operations, HR coordination, and policy development, ensuring smooth and efficient daily operations for senior management.
Overview
6
6
years of professional experience
5
5
Languages
Work History
Administrative Manager
Depin X Sdn. Bhd.
07.2024 - 12.2025
- Managed full-spectrum administrative operations to support the company’s rapid expansion.
- Developed and implemented comprehensive company policies, SOPs, and internal governance systems.
- Coordinated all business travel arrangements including flights, hotels, itineraries, and expense control.
- Planned and executed company team-building events, off-site activities, and corporate engagement programs.
- Handled employee visa applications, renewals, and immigration-related documentation.
- Liaised with government departments for corporate licensing, compliance matters, and qualification applications.
- Managed employee SOCSO, EPF, EIS, PCB matters and coordinated closely with the company secretary on statutory requirements.
Administrative Manager
Green Environment Engineering&Construction Sdn Bhd
05.2020 - 06.2024
- Oversaw operational safety and administrative efficiency, leading front desk and administrative support functions while monitoring performance and resolving daily operational issues promptly.
- Provided comprehensive executive support to the General Manager, including travel arrangements, workflow coordination, and problem-solving across departments.
- Organized recruitment activities, developed hiring processes, and supported overall organizational structure planning.
- Coordinated and delivered employee training programs to ensure alignment with company culture, values, and operational standards.
- Led internal meetings to clarify staff inquiries, streamline communication, and update teams on new procedures and policies.
- Managed company financial administration, including cost planning, banking transactions, and annual tax preparation and coordination.
- Directed HR functions such as interviewing, employment contracting, payroll administration, EPF, SOCSO, EIS, PCB compliance, and employee offboarding management.
Administrative Executive
Sound Environment Sdn Bhd
07.2019 - 05.2020
- Conducted comprehensive supplier research, evaluated vendor quotations, and supported procurement decisions with accurate comparisons and analysis.
- Ensured timely order tracking and delivery while maintaining strict quality standards for all purchased products; recorded detailed order information in the company database.
- Generated and managed Purchase Orders, monitored delivery timelines, and prepared complete cost analysis reports for management review.
- Proactively monitored inventory levels, issued timely replenishment orders, and coordinated with warehouse personnel to maintain optimal stock storage.
- Served as a key liaison between executives and stakeholders, managing data, preparing reports, and ensuring efficient and consistent communication across teams.
- Handled incoming calls, messages, and correspondence with appropriate discretion, ensuring requests and inquiries were attended to promptly.
- Organized and maintained executive schedules, arranged meetings, and provided timely reminders to streamline office workflow.
- Utilized strong planning and organizational skills to manage complex calendars and coordinate multiple competing priorities.
- Accurately documented meeting minutes and critical data to support reliable information management and reporting.
- Arranged comprehensive business travel plans for the General Manager and accompanied business trips when required.
Education
Bachelor Degree Hon - International Business
Multimedia University
MelakaFoundation - Business Management
Multimedia University
MelakaSkills
Microsoft Office
Training and Development
Invoicing and billing
Expense reporting
Interpersonal communications
Customer relationship building
Contract management
Problem Solving
Time Management
Interests
Reading, Yoga, Cat Lover
INTERNSHIPS
- Internship Trainer
- Tanah Sutera Development Sdn Bhd, Sutera, Sutera
- Obtaining and analyzing market information and statistics.
- Assist in the acquisition due diligence process.
- Prepare cost/benefit analysis for proposed value-add projects.
- Assist in the preparation of necessary documentation for entitlements.
- Assist with the management of consultant teams to effectuate the remodeling and redevelopment of shopping centers.
- Verified that all insurance claims were processed in accordance with office policies.
- Addressed initial complaints from tenants or landlords, offering potential resolutions to any property management issues.
- Issued termination of tenancies and all other formal notices, liaising with solicitors for more complex issues.
- Assisted in creating sales and marketing strategy to engage and attract customers.
- Ran background checks on potential tenants to evaluate their criminal record and credit status.
Timeline
Administrative Manager
Depin X Sdn. Bhd.
07.2024 - 12.2025
Administrative Manager
Green Environment Engineering&Construction Sdn Bhd
05.2020 - 06.2024
Administrative Executive
Sound Environment Sdn Bhd
07.2019 - 05.2020
Foundation - Business Management
Multimedia University
Bachelor Degree Hon - International Business
Multimedia University