Stephanie Kang
ADMINISTRATIVE MANAGER
Skudai
Summary
I am an experienced administrative professional skilled in executive support, office operations, HR coordination, and policy development, ensuring smooth and efficient daily operations for senior management.
Overview
6
6
years of professional experience
5
5
Languages
Work History
Administrative Manager
Depin X Sdn. Bhd.
07.2024 - 12.2025
- Managed full-spectrum administrative operations to support the company’s rapid expansion.
- Developed and implemented comprehensive company policies, SOPs, and internal governance systems.
- Coordinated all business travel arrangements including flights, hotels, itineraries, and expense control.
- Planned and executed company team-building events, off-site activities, and corporate engagement programs.
- Handled employee visa applications, renewals, and immigration-related documentation.
- Liaised with government departments for corporate licensing, compliance matters, and qualification applications.
- Managed employee SOCSO, EPF, EIS, PCB matters and coordinated closely with the company secretary on statutory requirements.
Administrative Manager
Green Environment Engineering&Construction Sdn Bhd
05.2020 - 06.2024
- Oversaw operational safety and administrative efficiency, leading front desk and administrative support functions while monitoring performance and resolving daily operational issues promptly.
- Provided comprehensive executive support to the General Manager, including travel arrangements, workflow coordination, and problem-solving across departments.
- Organized recruitment activities, developed hiring processes, and supported overall organizational structure planning.
- Coordinated and delivered employee training programs to ensure alignment with company culture, values, and operational standards.
- Led internal meetings to clarify staff inquiries, streamline communication, and update teams on new procedures and policies.
- Managed company financial administration, including cost planning, banking transactions, and annual tax preparation and coordination.
- Directed HR functions such as interviewing, employment contracting, payroll administration, EPF, SOCSO, EIS, PCB compliance, and employee offboarding management.
Administrative Executive
Sound Environment Sdn Bhd
07.2019 - 05.2020
- Conducted comprehensive supplier research, evaluated vendor quotations, and supported procurement decisions with accurate comparisons and analysis.
- Ensured timely order tracking and delivery while maintaining strict quality standards for all purchased products; recorded detailed order information in the company database.
- Generated and managed Purchase Orders, monitored delivery timelines, and prepared complete cost analysis reports for management review.
- Proactively monitored inventory levels, issued timely replenishment orders, and coordinated with warehouse personnel to maintain optimal stock storage.
- Served as a key liaison between executives and stakeholders, managing data, preparing reports, and ensuring efficient and consistent communication across teams.
- Handled incoming calls, messages, and correspondence with appropriate discretion, ensuring requests and inquiries were attended to promptly.
- Organized and maintained executive schedules, arranged meetings, and provided timely reminders to streamline office workflow.
- Utilized strong planning and organizational skills to manage complex calendars and coordinate multiple competing priorities.
- Accurately documented meeting minutes and critical data to support reliable information management and reporting.
- Arranged comprehensive business travel plans for the General Manager and accompanied business trips when required.
Education
Bachelor Degree Hon - International Business
Multimedia University
MelakaFoundation - Business Management
Multimedia University
MelakaSkills
Microsoft Office
Interests
Reading, Yoga, Cat Lover
INTERNSHIPS
- Internship Trainer
- Tanah Sutera Development Sdn Bhd, Sutera, Sutera
- Obtaining and analyzing market information and statistics.
- Assist in the acquisition due diligence process.
- Prepare cost/benefit analysis for proposed value-add projects.
- Assist in the preparation of necessary documentation for entitlements.
- Assist with the management of consultant teams to effectuate the remodeling and redevelopment of shopping centers.
- Verified that all insurance claims were processed in accordance with office policies.
- Addressed initial complaints from tenants or landlords, offering potential resolutions to any property management issues.
- Issued termination of tenancies and all other formal notices, liaising with solicitors for more complex issues.
- Assisted in creating sales and marketing strategy to engage and attract customers.
- Ran background checks on potential tenants to evaluate their criminal record and credit status.
Timeline
Administrative Manager
Depin X Sdn. Bhd.
07.2024 - 12.2025
Administrative Manager
Green Environment Engineering&Construction Sdn Bhd
05.2020 - 06.2024
Administrative Executive
Sound Environment Sdn Bhd
07.2019 - 05.2020
Foundation - Business Management
Multimedia University
Bachelor Degree Hon - International Business
Multimedia University