Siti Najihah Sakinah Binti Mohd Daud
Johor Bahru
Summary
An experienced Company Secretary with 7 years of expertise in organizing board meetings, preparing statutory documents, and ensuring strict confidentiality of corporate information. Skilled in Corporate Law, Corporate Governance, Corporate Finance, and Administration, with a proven track record of managing companies across diverse jurisdictions, including Malaysia, Singapore, and Offshore. A finalist in the ICSA program, focused on continuous professional development and delivering effective, compliant, and strategic support to executive teams.
Overview
8
8
years of professional experience
Work History
Senior Corporate Secretary
Osome Limited
, Singapore
05.2025 - 05.2026
- Prepare board resolution, share certificates, and filing ACRA for change share structures for allotment of shares such as ESOP and SAFE arrangements.
- Prepare board resolution, share certificates, and filing ACRA for change share structures transfer of shares.
- Prepare board resolution for Subdivision of shares, lodge ACRA filing and issue new share certificates.
- Prepare board resolution for reduction by way of canceling shares (shares buybacks), lodge ACRA and IRAS filing and issue new share certificates.
- Prepare board resolutions, authority to issue shares (Section 161, CA 1967), issue new share certificate for shares allotment (By way of cash) and with waive any right of pre-emption. Lodge ACRA filing and issue new share certificates.
- Prepared board resolutions and extraordinary general meetings (EGMs) for share capital redenomination and assist the ACRA filing.
- Prepare board resolution and certificate appointment or change of corporate representatives.
- Prepare board resolution and MWR for the approval of director fees and dividend declaration for the AGM document. Also prepare a dividend voucher.
- Prepare board resolution documents for non-routine cases such as the acquisition of shares in subsidiary companies, subsidiary incorporation, the adoption of agreements or contracts, and convertible notes.
- Prepare board resolution and Authorisation letter for Opening bank account for traditional and online banking such as Aspire and Airwallex
- Prepared board resolution for changes to Alternate Director, Director, Managing Director, CEO, and Secretaries. Lodge ACRA filing and purchase latest business profile
- Prepared board resolutions and extraordinary general meetings (EGMs) for auditor appointments and changes. Lodge ACRA filing and purchase the latest business profile.
- Prepared board resolutions for changes to the financial year end, registered office address, and. Lodge ACRA filing and purchasing the latest business profile.
- Assisted in issuing letters of financial support, termination (Nominee Director and/or Corporate Service), letter of undertaking, and letter of waiver of pre-emptive right.
- Prepared board resolutions and Extraordinary General Meetings (EGM) for restated financial statements.
- Prepared board resolutions and Extraordinary General Meetings (EGM) for company strike off and assist with ACRA filing.
- Prepare Annual General Meeting (AGM) documents along with liaising with Auditors for Audited Financial Statement and prepare minutes representation. Assist for Annual Return filings or EOT with ACRA.
- Managed over 100+ Singapore private limited companies, ensuring
compliance with statutory obligations under the Singapore Companies Act. - Reviewed work performed by junior corporate executives to ensure accuracy in statutory documents and regulatory filings.
- Advised founders, SMEs, and international clients on corporate governance
practices, statutory compliance, and regulatory deadlines. - Advised founders, SMEs, and international clients on corporate governance practices, statutory compliance, and regulatory deadlines.
Team Leader
Counto Pte. Ltd.
, Malaysia (Remote)
06.2024 - 05.2025
- Managed a portfolio of 100+ Singapore private limited companies, ensuring compliance with statutory obligations under the Singapore Companies Act.
- Reviewed work performed by junior corporate executives to ensure accuracy in statutory documents and regulatory filings.
- Oversaw end-to-end corporate secretarial services, including company incorporations, board resolutions, shareholder resolutions, and statutory documentation.
- Directed filings submitted via BizFile+, including annual returns, changes in company officers, share allotments, share transfers, and striking-off applications.
- Maintained statutory registers and corporate records in accordance with regulatory requirements of the ACRA.
- Advised founders, SMEs, and international clients on corporate governance practices, statutory compliance, and regulatory deadlines.
- Managed corporate actions including AGMs, EGM documentation, share capital restructuring, and amendments to company constitution.
- Acted as the escalation point for complex corporate secretarial matters, coordinating with internal legal, accounting, and compliance teams.
- Implemented process improvements that enhanced documentation accuracy and reduced turnaround time for corporate filings.
Senior Corporate Secretary
RSM SINGAPORE
, Singapore
07.2023 - 06.2024
- Prepared Annual General Meeting documents and lodged Annual Returns for Charities Companies (ACRA & Charity Portal).
- Assisted in drafting public announcements for listed companies.
- Supported Board and Committee meetings for listed companies.
- Prepared documents for amending the Constitution of Charities Companies, liaising with MCCY for approval.
- Prepared documents for amending the Constitution of Oshore Companies and coordinated with BVI Registrar agents for submission.
- Prepared documents for the admission and cessation of members and updated company personnel records (ACRA & Charity Portal).
- Managed the preparation and lodging of documents for changing the company name for Charities Companies (ACRA & Charity Portal).
- Drafted special board resolutions, including Ratication Resolutions, Execution and Approval Resolutions, Share Subscription Agreements, and Investment in Subsidiary Companies.
- Coordinated with auditors, tax advisors, and corporate clients in Singapore, while liaising with local government bodies such as ACRA, IRAS, MCCY , Charity Portal ocers, and BVI agents.
- Managed ongoing company secretarial duties for 104 Singapore companies and 7 Charities Companies
Senior Assistant Corporate Secretary (Singapore & Offshore Team)
VISTRA
Johor Bahru, Johor
06.2021 - 07.2023
- Prepared Annual General Meeting documents and lodged Annual Returns. Prepared documents and Know-Your-Client (KYC) documentation for company onboarding (incorporation) and facilitated company transfers to Vistra for both Singapore and Oshore jurisdictions.
- Drafted resolutions for the declaration of dividends, opening and closing bank accounts, and the purchase or disposal of properties.
- Handled applications for Certicates of Incumbency (COI) and subsequent filings of the Register of Directors (ROD) for Oshore companies.
- Prepared and lodged strike-o applications for Singapore (ACRA) and Oshore companies.
- Managed the preparation and ling of documents for changes in Directors, Secretary, Shareholder, and Auditor particulars (ACRA).
- Coordinated the preparation and ling of documents for company name
changes and changes in registered address (ACRA). - Facilitated the preparation and submission of documents for extensions of time and changes to the Financial Year-End (FYE) (ACRA).
- Prepared and lodged documents for changes in Principal Activities of the
company. - Managed the preparation and ling of documents for Shares Transfer, Shares Allotment, Share Bonus, and Share Redenomination (ACRA & IRAS).
- Oversaw company incorporation and name reservation processes (ACRA).
Assistant Associate Company Secretary
MELODIES MANAGEMENT
Johor Bahru, Johor
08.2019 - 06.2021
- Prepared documents for General Meetings of Non-PLC companies.
- Prepared and lodged XBRL (Full & Highlights) and Annual Returns.
- Drafted resolutions for dividend declarations, opening and closing bank accounts, and the purchase or disposal of properties.
- Managed the preparation and lodging of strike-off applications for companies (ACRA).
- Prepared and lodged documents for the appointment and resignation of Directors, Secretaries, and Auditors (ACRA).
- Coordinated the preparation and lodging of documents for changes in company name and registered address (ACRA).
- Filed for extensions of time and changes to the Financial Year-End (FYE) (ACRA).
- Prepared and lodged documents for changes in the company's principal activities.
- Liaised with auditors, tax advisors, and corporate clients in Singapore, as well as government bodies such as ACRA, IRAS, and other relevant authorities.
Assistant Associate Company Secretary
TRICOR CORPORATE SERVICES SDN BHD
Johor Bahru, Johor
04.2018 - 07.2019
- Prepared for and attended Board and General meetings for non-PLC companies, including the preparation of minutes.
- Prepared and lodged statutory forms (e.g., Section 58, 78, 51, 68) via MyCoID.
- Managed the preparation and filing of documents for company strike-offs.
- Prepared and lodged documents for the conversion of public companies to private companies.
- Assisted in the incorporation of new companies.
- Maintained company register books and issued share certificates.
- Handled various ad-hoc tasks as required.
Education
Professional Certificate - Institute Of Chartered Secretaries & Administrators (ICSA)
Universiti Teknologi Mara
Bachelor Hons - Corporate Administration
Universiti Teknologi Mara
Diploma - Office Management
Universiti Teknologi Mara
Skills
- Leadership and Team Management
- Legal and Regulatory Expertise
- Communication Skills
- Confidentiality
- Project Management
- Problem-Solving
- Corporate Governance
- Corporate Law
- Eye for details
- Adaptability
- Interpersonal Skills
- MS Office
- Team Leadership
- Stakeholder Engagement
- Board Governance
- Regulatory Compliance
- Document Control
- Corporate Reporting
Accomplishments
- Best Employee Award, Vistra
- Best Corporate Governance paper, ICSA
Languages
English
Upper Intermediate
B2
Bahasa Melayu
Proficient
C2
Custom Section
http://linkedin.com/in/siti-najihah-m-002148157
References
- Vernice, Osome (Team Leader - +65 6232 6932)
- Shasha, RSM Singapore (Senior -011 18986498)
- Rabiatul Adawiyah, Vistra Malaysia (Manager - 012-7834147)
Timeline
Senior Corporate Secretary
Osome Limited
05.2025 - 05.2026
Team Leader
Counto Pte. Ltd.
06.2024 - 05.2025
Senior Corporate Secretary
RSM SINGAPORE
07.2023 - 06.2024
Senior Assistant Corporate Secretary (Singapore & Offshore Team)
VISTRA
06.2021 - 07.2023
Assistant Associate Company Secretary
MELODIES MANAGEMENT
08.2019 - 06.2021
Assistant Associate Company Secretary
TRICOR CORPORATE SERVICES SDN BHD
04.2018 - 07.2019
Professional Certificate - Institute Of Chartered Secretaries & Administrators (ICSA)
Universiti Teknologi Mara
Bachelor Hons - Corporate Administration
Universiti Teknologi Mara
Diploma - Office Management
Universiti Teknologi Mara