SITI NABILAH ABD HAMID

• Identify and secure suitable outdoor venues. Oversee the setup of event spaces. Ensure that all outdoor setups comply with safety and regulatory requirements.
• Obtain necessary permits and licenses for outdoor events. Ensure compliance with local regulations, safety standards, and environmental considerations.
• Identify potential risks and develop contingency plans. Implement safety measures and protocols to address weather conditions, medical emergencies, and other unforeseen circumstances.

• Coordinated schedules and timelines for events.
• Managed event logistics and operations.
• Established positive relationships with clients, ensuring their needs were met throughout the event planning process.
• Handled crisis management situations promptly, minimizing negative impact on event outcomes and client satisfaction.
• Adapted quickly when faced with unexpected challenges or changes in plans, maintaining composure while finding effective solutions.
• Collaborated with cross-functional teams to ensure seamless event execution and positive outcomes.
• Coordinated with vendors to deliver exceptional catering and audiovisual services during events.
• Managed budgets effectively, negotiating contracts to secure cost savings without compromising quality.
• Brainstormed and implemented creative event concepts and themes.
• Maintained accurate records of all event expenditures, ensuring budget compliance across multiple projects.
• Conducted post-event analysis, identifying areas of improvement for future events.
• Evaluated feedback from attendees after each function, utilizing insights gained to inform improvements in subsequent endeavors.
• Streamlined vendor selection and negotiation, ensuring high-quality services while adhering to budget constraints.

Other Skills - Related to Procurement:

• Led the sourcing process such as for Event Security Company specializing in training events in Malaysia, Translation Service Provider, and Premium Item Vendors.
• Developed a comprehensive sourcing strategy to address specific needs.
• Monitored the implementation of the SLA or LOA, ensuring the selected provider adhered to the agreed terms and effectively managed the services according to the set requirements.
• Contributed to the contract management process, including the preparation and execution of new contracts with the selected service provider.
• Monitored payments by closely comparing purchase orders and contracts to delivered services and inputs.
• Enhanced supplier relations through consistent communication, fostering a positive working relationship and securing better pricing options.
• Maintained accurate records of purchase orders, invoices, and inventory levels, supporting smooth business operations and effective financial management.
• Managed contract negotiations with vendors to secure favorable terms for the company, balancing cost considerations with quality assurance requirements.
• Coordinated with finance department to reconcile invoices, ensuring accurate payment processing and timely resolution of discrepancies.

Other Skills - Related to Business Support:

• Developed strong professional relationships with vendors through attentive assistance during their interactions with the company.
• Managed travel arrangements for executives including booking flights, accommodations, transportation, resulting in stress-free trips without any hiccups.
• Performed financial tasks such as invoice processing, expense reporting, and budget tracking to maintain fiscal accuracy.