Selva rani

Administrative Duties:

• Oversee day-to-day office operations
• Develop and implement office policies and procedures in compliance with local regulations and Air Liquide requirements.
• Coordinate logistics for cross-functional teams, meetings, and travel arrangements for top managements
• Ensure proper functioning of office systems, including IT, procurement, and facility management.
• Liaise with the Management Team, Head of Departments and ensuring smooth communication between all the entities based at 1 Powerhouse and also at other regions when necessary
• Supported HR with onboarding, and employee welfare activities through NICE Program and employee engagement
• Spearhead the organization of company-wide events, including the annual dinner and Management team-building events
• Lead CSR initiatives in partnership with NGOs and vendors successfully organizing donation drives, environmental sustainability programs, and employee volunteering efforts.
• Manage a team of administrative staff, including training and performance evaluations.

Office Safety Management:

• Develop, implement, and enforce office safety policies and procedures in compliance with relevant regulations together with Health, Safety, Environmental, and Quality Manager (HSEQ)
• Conduct regular safety audits, risk assessments, and inspections to ensure a hazard-free environment together with Air Liquide HSEQ Manager, CBRE HSEQ Manager (Facility Management) and the Management Team
• Coordinate safety training programs for employees, including fire drills, first aid, and emergency response training with HSEQ Manager and Vendors
• Maintain and update emergency action plans and ensure that all at 1 Powerhouse are familiar with emergency procedures.
• Monitor and maintain office security systems, including access control and surveillance.

Emergency Preparedness

• Act as the primary point of contact for all emergency situations and coordinate evacuation or response plans
• Work with building management to ensure that all safety equipment (e.g., fire extinguishers, alarms) is properly maintained.

Internal and External Communication:

• Serve as the central hub for office communication, distributing announcements, updates, and policies to all staff as and when necessary
• Serve as a liaison between the office and external stakeholders, including vendors, service providers, and regulatory agencies such as InvestKL
• Manage communication with building management and safety officials regarding office maintenance, repairs, and safety compliance.
• Ensure that all external communication aligns with the company’s brand and messaging.

• Established strategic Administrative goals by gathering pertinent business, financial service and operation information, identifying and evaluating trends and options; choosing a course of action, defining objectives, evaluating outcomes.
• Accomplished financial objectives by forecasting requirements, preparing an annual budget, scheduling expenditures, analyzing variances,initiating corrective actions.
• Implemented new process, procedure and associated solutions to improve administrative outcomes.
• Accomplished staff results by communicating job expectations, planning, monitoring and appraising job results, coaching, counseling and disciplining employees, developing, coordinating and enforcing systems, policies, procedures and productivity standards.
• Maintained staff by recruiting, selecting, orienting and training employees, maintaining a safe, secure and legal work environment, developing personal growth opportunities.
• Maintained professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, benchmark state-of-the art practices, and participating in professional societies

• Initiated and coordinated goals, deadlines, and projects for the department.
• Maintained all confidential company data.
• Analyzed policies and ensured compliance to ISO guidelines (ISO9001).
• Performed audit on all ISO documentation and approved it.
• Planned and coordinating administrative procedures and systems and devising ways to streamline processes.
• Coordinated with other departments for all legal matters/projects.
• Maintained effective relationships with staff members, senior management, attorneys and vendors.
• Trained newcomers / other branches regarding LHDN online application, procedures and policies.

• Coordinated special projects and events, office activities and committee meetings
• Prepared manuscripts, grant proposal, statistical reports, tables and charts for Senior Management
• Maintained calendar, schedules appointments and meeting rooms
• Travel and accommodation arrangements
• Chambering student recruitment application processing and interview arrangement
• Carried out duties and responsibilities with limited supervision and makes decisions and establishes work priorities on essentially procedure oriented operations

• Coordinated interviews and corporate course enrollment in the database
• Evaluated and prepare post training report
• Prepared training registration, scheduling, invoicing in the database
• Organized training material ordering and collection
• Administered Prometric exam registration, supervision and certification