Summary
Overview
Work History
Education
Skills
Certification
Trainerexperience
Accomplishments
Affiliations
Timeline
Hi, I’m

SHEMALAVATHI RAVINDARAN

BUSINESS ADMINISTRATION & MANAGEMENT
Seri Kembangan,Selangor

Summary

Versatile and results-driven professional with a proven track record at FREIGHTWATCH G PATOMOTOH SECURITY SERVICES SDN BHD, adept in HR processes and MS Office Suite. Excelled in enhancing workforce planning and diversity, achieving a 20% increase in employee satisfaction. Skilled in fostering inclusive environments and streamlining operations, demonstrating exceptional leadership and organizational skills.

Overview

2025
years of professional experience
2
Certifications
3
Languages

Work History

FREIGHTWATCH G PATOMOTOH SECURITY SERVICES SDN BHD

HR MANAGER
1 2024 - Current

Job overview

  • Recruitment and Selection: Identify, creating job descriptions, sourcing candidates, conducting interviews, and selecting suitable employees.
  • • Training and Development: Implementing onboarding programs for new hires, offering professional development and training opportunities to enhance skills and career growth.
  • • Performance Management: Setting performance standards and goals, conducting performance appraisals, and providing feedback and coaching to employees.
  • • Compensation and Benefits: Designing competitive salary structures and managing employee benefits such as health insurance, retirement plans, and bonuses.
  • • Employee Relations: Fostering a positive workplace culture, addressing employee concerns and grievances, and ensuring compliance with labor laws and regulations.
  • • Workforce Planning: Analyzing current workforce and future needs, developing strategies for talent acquisition and retention.• Diversity and Inclusion: Promoting a diverse and inclusive work environment, implementing policies that support equality and equity in the workplace.
  • • Compliance and Legal Issues: Ensuring adherence to employment laws and regulations, and managing risk related to employment practices.
  • • ISO Audit and Compliance:• Coordinating and conducting internal ISO audits to ensure adherence to established quality management systems.
  • • Preparing for external ISO audits by organizing relevant documentation and training employees on ISO standards.
  • • Identifying non-conformities and areas for improvement, and working with relevant departments to implement corrective actions.
  • • Monitoring ongoing compliance with ISO standards and updating policies as required to maintain certification.This expanded scope ensures the HR Manager not only supports organizational growth and employee well-being but also upholds high standards in quality and regulatory compliance.

RS Build Engineering Sdn Bhd

SENIOR MANAGER
03.2021 - 01.2024

Job overview

  • Planning: Setting organizational goals and objectives
  • Developing strategies to achieve these goals
  • Forecasting future needs and potential challenges
  • Organizing: Structuring the organization by defining roles and responsibilities
  • Allocating resources, including personnel, finances, and materials
  • Establishing systems and processes for efficient operation
  • Staffing: Recruiting and selecting qualified personnel
  • Training and developing staff to enhance their skills and performance
  • Managing workforce planning and succession planning
  • Directing: Leading and motivating employees to achieve organizational goals
  • Communicating policies and expectations clearly
  • Encouraging teamwork and collaboration across departments
  • Controlling: Monitoring performance against established goals and standards
  • Implementing corrective actions as needed
  • Evaluating the effectiveness of policies and procedures
  • Coordinating: Ensuring that different departments and teams work together harmoniously
  • Facilitating communication and information sharing within the organization
  • Aligning efforts towards common objectives
  • Administration management optimizes resources, reducing waste and improving productivity
  • Provides a framework for informed decision-making through systematic planning and analysis
  • Clear policies and procedures ensure consistency in operations and helps maintain quality
  • Strong administration management allows organizations to adapt to changes in the external environment, such as market trends or regulatory shifts
  • A well-structured administrative system fosters a positive work environment, enhancing employee satisfaction and retention.

Sunway Resort Hotel

FINANCE SECRETARY
01.2018 - 12.2020

Job overview

  • FINANCIAL Planning and Budgeting: Developing and managing the organization’s budget
  • Forecasting revenue and expenditures
  • Analysing financial trends to inform strategic planning
  • Financial Reporting: Preparing and presenting financial statements and reports
  • Ensuring compliance with accounting standards and regulations
  • Providing insights on financial performance to stakeholders
  • Cash Flow Management: Monitoring cash flow to ensure sufficient liquidity
  • Managing accounts receivable and payable
  • Overseeing investment strategies to optimize financial resources
  • Risk Management: Identifying and analysing financial risks
  • Implementing strategies to mitigate risks, including insurance and compliance measures
  • Conducting audits and internal controls to ensure financial integrity
  • Policy Development: Developing financial policies and procedures
  • Ensuring adherence to financial regulations and legal requirements
  • Communicating financial policies to relevant stakeholders
  • Collaboration: Working with other departments to align financial goals with organizational objectives
  • Liaising with external auditors, tax advisors, and regulatory agencies
  • Supporting senior management in financial decision-making
  • The Finance Secretary plays a critical role in guiding the financial direction of the organization, ensuring long-term sustainability and growth
  • By overseeing financial reporting and compliance, the Finance Secretary helps maintain transparency and accountability to stakeholders
  • Financial management ensures that resources are allocated efficiently, supporting operational effectiveness and innovation
  • Through careful risk assessment and management, the Finance Secretary helps protect the organization’s assets and reputation
  • Managing an organization’s financial health, ensuring effective planning, reporting, and compliance while supporting overall strategic goals.

Antah Group

SECRETARY / ADMIN EXECUTIVE
01.2012 - 01.2017

Job overview

  • Administrative Support: Managing schedules and appointments for executives or teams
  • Organizing meetings, including preparing agendas and taking minutes
  • Handling correspondence, including emails, phone calls, and mail
  • Documentation and Record Keeping: Maintaining organized filing systems, both physical and electronic
  • Preparing reports, presentations, and other documents
  • Ensuring confidentiality and proper management of sensitive information
  • Office Management: Coordinating office supplies and inventory management
  • Assisting in the maintenance of office equipment
  • Overseeing the office environment to ensure it is efficient and conducive to productivity
  • Communication: Serving as the first point of contact for internal and external stakeholders
  • Facilitating communication between departments and teams
  • Drafting and editing official communications and documents
  • Project Support: Assisting in the planning and execution of projects
  • Tracking deadlines and deliverables for ongoing projects
  • Collaborating with team members to ensure project milestones are met
  • Financial Administration: Assisting with basic financial tasks, such as invoicing and budgeting
  • Managing petty cash and expense reports, if applicable
  • The Secretary or Admin Executive plays a critical role in ensuring that day-to-day operations run smoothly, allowing other team members to focus on their core responsibilities
  • They facilitate communication within the organization, ensuring that information flows effectively between teams and departments
  • Managing schedules and administrative tasks, they free up executives to concentrate on strategic decision-making and leadership
  • They often represent the organization to external parties, making professionalism and effective communication key attributes of the role.

Maxis Sdn Bhd

FINANCIAL ADVISOR
01.2010 - 01.2012

Job overview

  • Financial Analysis and Reporting: Analysing financial data to assess the company’s performance
  • Preparing financial reports and forecasts tailored to the telecommunications market
  • Monitoring key performance indicators (KPIs) specific to telecom operations
  • Investment Strategy: Advising on investment opportunities, including infrastructure projects, technology upgrades, and mergers or acquisitions
  • Evaluating the financial viability of new technologies and services (e.g., 5G, fiber optics)
  • Conducting cost-benefit analyses to support strategic decision-making
  • Budgeting and Forecasting: Developing budgets that reflect operational needs and growth strategies
  • Creating financial models to project future revenues and expenses in line with industry trends
  • Assisting in resource allocation for network expansion, marketing, and customer acquisition
  • Regulatory Compliance: Ensuring adherence to financial regulations and industry standards specific to telecommunications
  • Keeping up with changes in telecommunications policies, tariffs, and taxation that impact financial planning
  • Risk Management: Identifying financial risks related to market volatility, regulatory changes, and technological advancements
  • Developing risk mitigation strategies to protect the company’s financial health
  • Market Analysis: Conducting market research to understand competitive dynamics and consumer behaviour
  • Analysing trends such as demand for broadband, mobile services, and emerging technologies.

Education

Infrastructure University Kuala Lumpur

MASTER’S DEGREE IN BUSINESS STUDIES

University Overview

Kolej Community

DIPLOMA IN ACHITECTURE

University Overview

EDUK8U & International College of Queensland Australia I UK I US

MASTER OF BUSINESS ADMINISTRATION

University Overview

Skills

MS Office Suite

Certification

Leadership Training – Completed certification course with Leadership Asia.

Trainerexperience

Trainerexperience
  • BUSINESS COACH, BAE Systems PLC, London, England, 11/2023, 12/2023, Strategies for Effective Learning and Skill Enhancement, Set Clear Goals: Define specific, measurable objectives for what you want to learn or improve., Create a Learning Plan: Develop a structured plan that outlines the steps, resources, and timelines for achieving your goals., Practice Regularly: Apply new skills in real-world situations to reinforce learning and build confidence., Reflect on Learning: Take time to reflect on what you’ve learned and how it can be applied to your role or career., Stay Curious: Maintain a mindset of curiosity and openness to new ideas, approaches, and technologies., Learning and Skill Enhancement, Adaptability: Continuous learning enables individuals and organizations to adapt to changes in technology, market demands, and workplace dynamics., Career Advancement: Enhanced skills can lead to new job opportunities, promotions, and increased job satisfaction., Innovation: A culture of learning fosters creativity and innovation, as individuals are encouraged to explore new ideas and approaches., Employee Engagement: Organizations that prioritize learning and development often see higher levels of employee engagement and retention., Competitive Advantage: Continuous skill enhancement ensures that individuals and organizations remain competitive in their respective fields.
  • SUNWAY UNIVERSITY I TUTOR, Johor Bharu, Johor Bharu, Johor, 2021, Current, Introduction to Basic Accounting Principles, Financial Statements, Conclusion and Homework

Accomplishments

Accomplishments
  • Optimized Recruitment: Reduced hiring time by 30% through effective sourcing and a streamlined selection process.
  • Employee Retention: Implemented onboarding and training programs that improved retention rates by 25%.
  • Performance Management Revamp: Introduced a new appraisal system that increased employee satisfaction by 40%.
  • Exceeded Performance Targets: Led the team to achieve a 15% increase in performance through strategic planning and resource allocation.
  • Operational Efficiency: Developed processes that improved project delivery timelines by 20%, boosting client satisfaction.
  • Cost Reduction: Managed a budget that cut costs by 15% while maintaining service quality.
  • Enhanced Reporting: Streamlined financial reporting, reducing preparation time by 25% and improving accuracy.
  • Increased Productivity: Implemented a digital filing system that improved document retrieval by 50%.
  • Communication Improvements: Established protocols that enhanced inter-departmental response times by 30%.
  • Strategic Insights: Provided analyses that led to successful infrastructure investments, increasing market share by 20%.
  • Risk Management: Developed models that identified market risks, allowing for proactive investment adjustments.

Affiliations

Affiliations


  • Women in Leadership Network
    Engaged since 2022, focusing on promoting gender diversity in leadership roles and mentoring emerging leaders.

Timeline

SENIOR MANAGER
RS Build Engineering Sdn Bhd
03.2021 - 01.2024
FINANCE SECRETARY
Sunway Resort Hotel
01.2018 - 12.2020
SECRETARY / ADMIN EXECUTIVE
Antah Group
01.2012 - 01.2017
FINANCIAL ADVISOR
Maxis Sdn Bhd
01.2010 - 01.2012
Infrastructure University Kuala Lumpur
MASTER’S DEGREE IN BUSINESS STUDIES
1 2020
Kolej Community
DIPLOMA IN ACHITECTURE
1 2009
HR MANAGER
FREIGHTWATCH G PATOMOTOH SECURITY SERVICES SDN BHD
1 2024 - Current
EDUK8U & International College of Queensland Australia I UK I US
MASTER OF BUSINESS ADMINISTRATION
1 2022

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SHEMALAVATHI RAVINDARANBUSINESS ADMINISTRATION & MANAGEMENT