Sharon CHIN

As a Head of Asia Pacific Fixed Income Clearing and Settlement overseeing all aspects of the company's treasury settlement operations, ensuring timely and accurate processing of payments, managing bank relationships, resolving settlement discrepancies, and implementing strategies to optimize cash flow and minimize financial risk within the treasury function; essentially leading the team that handles the final execution of financial transactions across various currencies and markets.

Settlement Operations Management:
Overseeing the day-to-day bonds settlement activities ensure the processes within the risk and control framework across all HSBC bank entities in Asia Pacific including Hong Kong, Singapore, Japan, Australia, Macau, Thailand and London.

Monitoring settlement timelines, ensuring compliance with regulatory requirements and internal policies. Identifying and resolving settlement discrepancies and issues with banks and counterparties.

Implementing and maintaining robust settlement procedures to minimize risk and improve efficiency.

Product range : Bonds, Collateral, Digital Bond, Bond Connect (South and northbound bond), Yulan bond, MRUD, Triparty, CIBM Cross currency Repo, Reverse Repo.

Settlement market involvement :

Euroclear, Clearstream, BONY, Fedwire, Domestic market across Asia pacific.

Bank Relationship Management:
Building and managing relationships with key banking partners to facilitate smooth settlement process.

Monitoring team performance and identifying potential issues and process gap.

Risk Management:
Identifying and mitigating potential settlement risks like counterparty risk, currency exposure, and market volatility.
Implementing and monitoring settlement and credit risk mitigation necessary.

Team Leadership:
1)Leading a team of settlement officers cross boarded KL and Manila teams, providing guidance and coaching on best practices.
2)Evaluating team performance and identifying areas for improvement.
3)Regular check in and skip level meeting with the team to ensure the team well being and work conditions are always positive.

Achievement
1) Restructure the settlement team, stabilized and maintaining the high standard of settlement process and meeting business expectation in Manila within a year. (2020-2021)

2) Multiple settlement process migration projects have successful rollout across HK,AU,SG,JP,London (2020-2023)
3) Successful implemented Core settlement system migration to new system for Fixed Income - RIMS(May2022)
4) Completed IGNITE- Senior Management Program (2024)

5)More than over 60 System/process enhancements completed during tenancy.

Recruited as a lead for 7 staffs in handling all treasury products settlements, risk & control, fast respond to changes in new rules & regulations from all aspects. A wide range of products handling :

1) Foreign Exchange transaction, FX option & Derivatives/structured products, Money Market, Fixed Income, client valuation, Futures, Cash Collateral Management, Equity Derivatives and Issue NID.

Scope :

- Handling settlement of all products transaction mentioned above.

- ROM, ESS reporting - Directly liaise with Front office, internal and external clients any issue.

- outstanding Trade confirmation monitoring - End of day reconciliation.

2) Cash funding projection - Responsible to monitor across 28 currencies to ensure there is no shortfall balance to avoid Overdraft which imposed a lost to a bank.

- To ensure all the daily currency exposure are within the SCEL. (Single Customer Limit) threshold, Provides accuracy cash position from time to time to our trader

- To perform daily reconciliation on each cash position inline with regulatory requirement.

3) Regulator Reporting

- Responsible submit the Fixed Income Shortsell reporting to Central Bank (Bank Negara Malaysia) on weekly basis.

- Responsible to provide data to Finance for FISS reporting, E-Survey etc
Daily ROM reporting

ACHIEVEMENT

1) Successful achieve several process improvements with tactical and strategical solutions to have 1.2 FTE saved in 2018-2019.
2) Received Excellent Team Awards Q2 and Q3 in year 2018.
3) Being rewarded “Excellent Award” in year 2017 in JPMorgan across the Region.

1) 4 years Processing of Treasury, including Islamic for Fixed Income and money market such as BA, NID, Short term money market which trades via Treasury Operations system and other designated Channels.

2) Monitoring Bank Negara Tender in FAST.

3) Key person monitoring and reconcile the holding if there is any sweep in or out bonds via ISCAP.

4) 1.5 years processing in Derivatives products such as FX option, Interest Rate Swap, Dual Currency Investment, Equity linked credit investment, cross currency swap, Futures Options and across all Structured Investment products.

5) Settlement of Treasury, including Islamic(Derivatives,Money Market,Fixed Income,Structure Investment products).

6) Actively involve in new product launching / UAT testing.

7) Ensure all consistency for Forex,Swap and 3rd currency deals in ROMs reporting on daily.

8) Managing and reconcile ADI (Authorized Depository Institution) holding againt RENTAS ILINK including Islamic on daily basis.

9) Managing and reconcile Bank's holding against RENTAS ILINK including Islamic on daily basis.

10) Provide training across all Treasury products to the new joiner.

EXPERIENCE GAIN

1) Good knowledge in various Treasury operations systems such as :
a) RENTAS & RENTAS ILINK
b) Murex
c) ETP (Dealer trade's blotter)
d) ROMs (Ringgit Operations Malaysia)
e) SWIFT
f) FAST (Tender result)
g) ISCAP

2) Good in Microsoft Excel, VBA Macro, Access, Pivot Table, Power Point.

3) Build a good relationship with wealth management, Investment banking, branch operations and dealers from various desks.

4) Involve in Murex cut over for Fixed Income module.

ACHIEVEMENT

1) Receive a "Spot Award" for GL automation by using Microsoft Access program.

2) Awarded with a "Quality Award" for process improvement by using VBA(Visual basic) Macro Excel.

3) Awarded again with a "Spot Award" for process enhancement to help to reduce rework/error and increase efficiency.

RESPONSIBILITY

1) Processing across all policy admin from
Singapore customers.
2) Meeting the SLA

3) Calculate the adjustment for the fund switching.
4)Be a Business analyst to actively involve in building up a new system (Prubase) for the company.
5) supervise the staffs on their works, and well-fares.

EXPERIENCE GAIN

1) Be a team lead for 8 staffs for Policy administration - Fund switching unit

2) Build up a good communication skill and leadership skill

3) Knowledge in Microsoft Excel and power point.

4) Knowledge to drive / conduct a project scope and taking customer requirements.

ACHIEVEMENT

1) Awarded as a "Top performer" from policy administration consecutive 6 months.

RESPONSIBILITY

1) Selling across bank's available products.
2) Building good relationship with customers and banks.
3) Brief the new product / product updates to the branch.

EXPERIENCE GAIN

1) Obtain the license for UNIT TRUST, GENERAL INSURANCE, LIFE INSURANCE and INVESTMENT LINK

2) Building up the communication skill and technique to sell the product in a proper manner.