Sharifah Nurzehan Syed Hazani

• More exposure/familiarity in Document Control / Project Admin working environment with working experience in large EPCI / Oil and Gas Company
• Proficient in MS Office software, including MS Excel, MS Word, Power point and MS Outlook
• Flexibility to work within many systems and settings
• Able to understand and follow systems, job related procedures and work flow processes and contributes to their improvement.
• Able to perform multi-tasking, handle many different responsibilities and follow through to completion - admin support duties and various assignments at a time as required
• Excellent communication skills both written and oral
• Good interpersonal and managerial skills
• Highly organized and thorough
• Able to perform under pressure
• Experience in putting together master document register for Projects
• Tasks and Responsibilities
• Prepare document control start-up package to guide external parties in submitting documents
• Prepare and conduct document control training to both internal and external project team members, vendors/suppliers/subcontractors and document controllers
• Supervise and guide document controller in daily activities
• Prepare and manage master document register for all disciplines
• Allocating and controlling the numbering of documents and drawings produced for each project
• Working in accordance with applicable project procedures
• Work closely with Client to ensure correctness in document submission
• Assisting in completing requests, searches and queries from any project personnel
• Assisting in preparing and issuing project status/ progress reports
• Assisting in project close-out and documentation handover/ archiving activities
• Assisting the commercial manager with filing commercial bids and tenders
• Checking documents for submission to end client - corrections and formatting
• Circulating documents for review, information or approval
• Generate Document Control reports periodically and when requested by Project Managers and other ad hoc project-related tasks as assigned by Information Manager.

System Used

• Coreworx
• PIMS
• SmartPlant
• iDocs

• To assist the company in implementation of ISO 9001:2015.
• To ensure that all procedures related to department are adhered to and provide continuous improvement.
• Responsible for overall development, implementation and maintenance of quality management system.
• Setup Project Folders & Facilitate Project Communication & Monitoring Process.
• Manage all flows of documentations in Electronic Document Management System, Hardcopy Support and maintain the documentations.
• Establish and maintain the Master Document Register in Cooperation with the Project Team.
• Ensuring the Use of Standardised Forms & Templates.
• Ensure that Hardcopy and Electronic Record Files as required are maintained in good order to comply with ISO 9001:2015.
• Coordinate all related Document Control Procedure, Technical Document (i.e. MoS, Material Submission, Testing Record, Construction Drawing, Technical Query, Site Design Amendment, Project Calendar, and Progress Report & NCR), Commercial Correspondence, and Outgoing & Incoming Record & Registration.
• To communicate and liaise with Project Teams, Suppliers, Authorities for Documentation Workflow, Handover and close out of project activity to ensure consistency of document control requirement.
• Receive, check, record document tracking and distribute all project documentation & technical construction record to respective team members:
• 1. Register, Distribution & Archiving – Incoming Correspondence
• 2. Transmit, Register & Archiving – Outgoing Correspondence
• 3. Photocopying, Scanning, Uploading, Downloading for all documentation
• 4. Monitor Technical Document Review & Approval in accordance with Agreed Schedule – Workflow.
• 5. Maintain documentation & assistance – quotations & project planner
• Any other job duties and responsibilities may assign by the Management that may be required from time to time.

• Responsibilities;
• Records & Document Management - Malaysia
• Business Information Management & IT, Upstream IM&IT PETRONAS Exploration & Production.
• To manage and execute the record management (hardcopy and softcopy)
• Plan and execute global record maintenance activities and assigned bulk upload requests as per agreed delivery date by customer.
• Conduct training and awareness activity regularly to department users on physical record guidelines internally and globally via Lync meeting scheduled.
• To ensure all user involve in record declaration activity prior to commence audit from GIA.
• Assist and guide users in the implementation of physical records management in their department to ensure they follow PETRONAS guideline.
• Participate in all physical records health check activities.
• Be accountable on the department’s physical records management.
• Hand hold focal person on spring cleaning activities.
• Implement the Record Management Policy and Guideline (RMPG).
• Update and maintain the Upstream Record Master List (RML).
• System Used
• Upstream Physical Record Inventory (UPRI)
• Enterprise Content Management (ECM)

• Direct Report to Lead Document Controller, Zulkifli Shaari
• Responsibilities;
• Onshore and Offshore
• Responsible and control the master register and deliverable onshore / offshore based on criticality of SOP, SSP and MP.
• Coordinate / arrange the critical review session of Standard Operating Procedure (SOP) with few parties as EPOMS, offshore / onshore team. Arrange the references required and access needed to ensure they can deliver on time. Prepare and update latest MDR for SOP for end user precisely. Weekly updated for status both onshore and offshore team.
• Ensure the critical operating documents are updated and distribution for this accurately shared with relevant parties.
• Attend and review the final documents with Project Team and Shapadu, Kencana etc. prior to submit to ensure they follow our requirements.
• Participate and collaborate with team in AIRS Audit with Petrofac UK with no CAR on 2015.
• Maintain the accurate for correspondence and deliverable to MPM, Contractor. Register number for departments. (Correspondence) and weekly updated internally. Proactive follow up the pending items to ensure our deliverables in good way.
• Warehouse
• Represent for warehouse submission documents from multiple departments, retrieving / receiving process – for audit purposes. Manage to respond to their query, boxes order for housekeeping etc.
• Review and checking received invoice to ensure the data or cost they submit to us are in control and accurate.
• Focal person for FPSO Final Documents submission.
• Deal with multiple parties to ensure they can deliver in good manner.
• Additional work task: June 2015- December 2015
• Collaborate and assist CP2 Project Team for Final Documentation progress especially for PBJV, MMC documents. Scanning, updating and distributing for related parties to ensure everything is in control.
• Create, update and maintain the incoming and outgoing deliverables correspondence register between PML and contractor.
• System Used
• LAN- Internal Server shared drive (Onshore /Offshore)
• Documents Online Management System (DOMS)
• Drop box
• SharePoint

• Direct Report to Project Service Manager, Joel Friedman
• Focal person during Berantai Project Phase. Liaise with Contractor for progress and submission of final documentation. Upon receive the final documents, will review and update to Operations DC.
• Responsibilities;
• Update and control Master documents deliverable.
• Involve the review session meeting with RNZ and PEC
• Assist Operations Team during acceptance and review the submission or Berantai FPSO either hardcopy or softcopy. Update the latest softcopy into link and share with team
• System Used
• E-room
• A system utilizes by project team and asset management during Berantai Phase 1 completion

• Focal person for Reshadat Renovation and Development Project
• Golshan and Firdowsi Project
• Responsibilities
• Manage documentation process to client (TASDID)
• Registering and maintain all incoming and outgoing documents
• In Charge with recruitment of new staff- Admin
• Responsible for company registration with severe board such PETRONAS Licence, Ministry of Finance (MOF), CIDB etc.

• Focal person for Generic Satellite Wellhead Structure (GSWS) Project
• System Used: In Control Navigator
• Responsibilities;
• Manage documentation process to client (PCSB)
• Registering and maintain all incoming and outgoing documents
• Prepare Weekly and Monthly Progress Report as well
• Involve for final documentation for the project

• Required to maintain a Master Document Register of the latest drawings on a project and ensure that all recipients are transmitted the drawings they require as soon as new revisions of drawings are received;
• In Charge for the projects;
• Bumi, Bulan and Suriya Gas Field Development Project.
• Guntong C Pipeline Repair Project
• SIRRI Project.
• Aboozar Project.
• PC4
• Responsibilities;
• Registering of internal and external documents.
• Maintenance of controlled documents registers.
• Sending of Drawing Transmittals.
• Ensuring that drawing transmittals are acknowledged
• Manage the document/drawing review process, Internal and External.
• Archiving data for historical purposes.
• Maintaining efficient document control is essential to companies seeking ISO certification for Quality Assurance purposes
• Manage submission of PETRONAS License for the company
• Involve in Internal and External Audit

• Seconded to Aker Kvaerner Engineering S.E.A (For the Basic/FEED & Detail Design Endorsement Subcontractor)
• In Charge for the Project “South Pars Gas Field Development Phases 15 & 16” South West of Assaluyeh, Persian Gulf Iran.
• Assist Engineers and handling documents to Clients as ISOICO, SAFF, and POGC.

• Seconded to (Contract for 3 months) Exxon Mobil Exploration and Production Malaysia Inc. Level 25, Menara Exxon Mobil, Kuala Lumpur City Centre, 50088 Kuala Lumpur.
• In Charge for the projects: TABU AND TAPIS F
• Responsibilities;
• General project administration covering documentation, project meetings, work orders management and secretarial duties.
• Filing of documents as per guideline provided
• Handle travel arrangements
• Handle meeting arrangements