Summary
Overview
Work History
Education
Skills
Timeline
SHALINI  GOPAL

SHALINI GOPAL

PURCHASING
Shah Alam, Selangor,Shah Alam

Summary

Accomplished Purchasing Officer at SANDEN AIR CONDITIONING (M) with expertise in strategic sourcing and supplier negotiation. Enhanced procurement efficiency by 20% through innovative SAP solutions. Known for excellent communication and adaptability, fostering strong supplier relationships and achieving cost-effective purchasing strategies. Proficient in report preparation and financial acumen.

Results-driven Purchasing Manager well-versed in finding top vendors, negotiating favorable contracts, and managing large budgets. Good financial acumen and understanding of recordkeeping requirements.

Resourceful Purchasing Agent responsibly and proficiently procures materials necessary for operations. Performs detailed cost analyses and negotiates with vendors using skilled problem-solving abilities. Experienced evaluator of supplier performance and maintains constant awareness of inventory levels.

Knowledgeable SAP Consultant with experience taking ownership of SAP solutions and related software and services. Talented at managing legacy installations as well as spearheading new deployments. Keen to drive positive movements in revenue and business performance through direct oversight of all branded and related products.

Experienced with SAP module implementation and system integration. Utilizes deep understanding of business processes to deliver tailored ERP solutions. Strong understanding of project management and stakeholder engagement, ensuring successful outcomes and client satisfaction.

Overview

3
3
years of professional experience
3
3
Languages

Work History

Purchasing Officer

SANDEN AIR CONDITIONING (M)
SHAH ALAM, 10
05.2023 - 08.2025
  • Managed vendor purchase order dispatch, delivery, and invoicing to set contractual guidelines and maintain budgetary regulations.
  • Optimized inventory levels by closely monitoring demand patterns and adjusting re-order points accordingly.
  • Achieved budgetary objectives through careful planning, analysis of spending data, and implementation of appropriate controls within the purchasing department.
  • Continuously evaluated existing supply chain processes, identifying opportunities for improvement in both efficiency and costeffectiveness.
  • Fostered strong relationships with internal stakeholders by providing timely updates on procurement activities and addressing any concerns promptly.
  • Developed a comprehensive vendor database, improving the selection process for better quality products and services.
  • Collaborated with cross-functional teams to identify sourcing needs and establish procurement timelines.
  • Conducted market research to stay current on industry trends, ensuring competitive pricing for products and services procured.
  • Collaborated with buyers for special events and seasonal promotions to maintain adequate product stock and drive sales.
  • Managed supplier contracts to ensure compliance with company policies and legal requirements, safeguarding against potential risks.
  • Coordinated international shipments, ensuring compliance with customs regulations and minimizing shipment delays due to documentation errors.
  • Reviewed order updates to identify best practices aligned with corporate goals.
  • Created comprehensive monthly reports on procurement activities, enabling senior management to make informed decisions regarding purchasing strategies.
  • Implemented strategic sourcing initiatives that led to significant annual cost reductions while maintaining product quality standards.
  • Reduced purchasing lead times through proactive communication with suppliers and close monitoring of order progress.
  • Enhanced supplier relationships by conducting regular performance evaluations and providing constructive feedback.
  • Assisted in developing long-term procurement plans aligned with organizational goals and growth projections.
  • Evaluated potential suppliers based on their ability to meet delivery deadlines, product quality standards, and pricing competitiveness.
  • Negotiated favorable payment terms with suppliers, resulting in improved cash flow management for the company.
  • Computed and created purchase orders to monitor stock levels, verify purchase requisitions and expedite customer orders.
  • Implemented innovative supply chain management strategies to streamline procurement process.
  • Made valuable contributions to planning of promotions, pricing and inventory levels, enhancing inventory flow, revenue, and profits.
  • Developed and implemented strategies to reduce operational costs.
  • Worked with departments to find new and better items to fulfill diverse needs.
  • Identified and resolved supply chain issues to mitigate delays and production disruptions.
  • Searched for hard-to-find items and found high-quality, reliable vendors.
  • Analyzed and reported on inventory levels to determine purchasing requirements.
  • Sourced and qualified bidders, obtained favorable pricing and finalized contracts.
  • Conducted research, identifying potential vendors and better pricing options.
  • Collaborated with internal departments to identify and manage demand for material and services.
  • Accepted and processed supply requests from staff, and placed orders per procedures.
  • Maintained documentation for all purchases.
  • Adjusted procedures to maximize department effectiveness.
  • Wrote standard operating procedures for department.
  • Generated reports, documents and analysis in [Software] for senior management review and approval.
  • Progressed through various purchasing, warehousing and leadership roles.
  • Conducted regular research to identify trends and cost saving opportunities.
  • Used [Software] to authorize and monitor purchase orders and consumables.
  • Implemented policies to reduce cost and eliminate waste.
  • Monitored and evaluated vendor performance to determine compliance with quality standards.
  • Performed monthly reconciliation of open purchasing orders.
  • Coordinated paperwork, updated spreadsheets, and maintained permanent records.
  • Sourced vendors, built relationships, and negotiated prices.
  • Purchased new products and oversaw inventory stocking and availability.
  • Organized training sessions for purchasing department staff to enhance their skills in negotiation techniques and contract management.
  • Streamlined procurement processes for increased efficiency and cost savings by implementing effective negotiation strategies.
  • Supported continuous improvement efforts by regularly updating knowledge on relevant SAP modules and industry trends.
  • Solved functional and technical obstacles and worked closely with project team from different streams.
  • Delivered successful SAP projects by collaborating with cross-functional teams and adhering to project timelines.
  • Configured and customized SAP modules to align with client business processes.
  • Architected SAP solutions by prioritizing simplicity, appropriate scale, resiliency and maintainability.
  • Multitasked and managed multiple deliverables and projects concurrently and facilitated use of SAP for enterprise resource planning.
  • Documented and maintained technical specifications for SAP applications.
  • Managed system performance and user profiles.
  • Recommended and built custom indexes within SAP database solutions.
  • Optimized system performance by analyzing and tuning SAP systems, resulting in improved efficiency and reduced downtime.
  • Tuned performance of SAP products to meet prescribed needs of [Type] department.

Administrative Assistant

AMERIX METAL MACHANING TECHNOLOGY SDN. BHD
SHAH ALAM, Selangor
04.2022 - 02.2023
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
  • Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
  • Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
  • Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
  • Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
  • Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
  • Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
  • Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
  • Facilitated collaboration within team by organizing regular meetings and tracking project progress.
  • Maintained inventory of office supplies and placed orders.
  • Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.
  • Improved document processing speed by introducing automated templates for routine correspondence.
  • Enhanced communication within office, establishing weekly newsletter summarizing key updates and achievements.
  • Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation.
  • Managed filing system, entered data and completed other clerical tasks.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Entered data into system and updated customer contacts with information to keep records current.
  • Communicated with customers via phone and email to confirm deliveries and respond to inquiries.
  • Created welcoming environment for customer by greeting and assisting, as well as quickly responding to customer inquiries and needs.
  • Input data and processed system change to generate accurate reports.
  • Managed daily mail distribution for both internal employees and external customers or clients.
  • Arranged meetings and appointments and updated records to assist management.
  • Contributed to project success by providing administrative support to various teams as needed.
  • Safeguarded sensitive information by maintaining strict confidentiality protocols when handling personnel files or company documentation.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.

Education

SPM

SULTAN SALAUDDIN ABDUL AZIZ SHAH , Shah Alam, Selangor, Malaysia
04.2001 -

Skills

Purchase order management

Timeline

Purchasing Officer - SANDEN AIR CONDITIONING (M)
05.2023 - 08.2025
Administrative Assistant - AMERIX METAL MACHANING TECHNOLOGY SDN. BHD
04.2022 - 02.2023
SULTAN SALAUDDIN ABDUL AZIZ SHAH - , SPM
04.2001 -
SHALINI GOPALPURCHASING