SHALINI SIVARAJ

Company Overview: Scaffolding (Construction)

• Experienced Admin with a focus on scaffolding work - involved 4 main project which are AT&S, OSRAM , and Intel.

Project -:

• Update Daily Progress Report, Scaffolding Request Form, Work Order and all related SOP document submitted by project team on daily basics.
• Prepare scaffolding work order, claim summary and invoices for client and sub-contractor on monthly basis.
• Update and compile sub-contractor master list and payment tracking and prepared debit note for any sub-contractor deduction.
• Check and monitor sub-contractor work order, summary and invoice for payment purpose.

Administration -:

• Provide payment request and submit any relevant documents for payment purpose and update monthly tracking.
• Ensure all client documents include claim are filed (soft-copy & hard-copy

Finance-:

• Keep tracking on Client PO terms and ensure its not exceed.
• Follow-up client payment based on their invoice due date via call and email.
• Prepared and provide petty cash claim, summary, personal cash claim and documents.
• Calculate monthly project costing and sales report for month end meeting with Manager, Finance and MD.

Procurement –:

• Prepare Requisition Order based on the request and evaluating supplier option to proceed the order.
• Preparing plans for the purchase of equipment, services, and supplies. Managing inventories and maintaining accurate purchase and pricing records.

Human Resources –:

• Managed and maintained accurate timesheets for a team of 18 employees, ensuring timely submission and compliance with company policies.
• Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements and other HR and administrative requirements.

Material Management-:

• Prepared DO based on material request form and compile documents on monthly basics.
• Compiled DO documents and update in material master list for monthly invoices.
• Prepare and submit client quotation based on the information given.

Safety -:

• Prepared and complied induction documents for project site (AT&S, OSRAM, Intel).
• Prepare documents and aper works on LHDN application for foreign workers to enter project site for working purpose.
• Managed comprehensive records of subcontractor details, including contact information, qualifications, and contract agreements.
• ·Monitored subcontractor card expiration dates and ensured timely renewals to maintain compliance with regulatory requirements and project deadlines.

Company Overview: Junior Level (Logistics)

Administration:

• Prepare delivery schedule for drivers according the item issued om daily basis.
• Prepare delivery counts an claims on daily basis.
• Providing delivery details on system to both management and clients accordingly.
• Key in daily delivery details on system provided by supplier, to ensure item delivered to both supplier and customers to be alert on damageable issued
• Attend calls from clients
• Prepare quotation to client and suppliers based on item of delivery.

Finance-:

• Manage account data and billings
• Manage timesheet for staffs and prepare salary statement accordingly.
• Manage Epf and SOCSO payment for staffs every month accordingly.