SHALINE MAHIMADAS

• Create monthly reports for records, closed terminated records and completed charts audit
• Scanned documents and saved in database to keep records of essential organizational information.
• Sorted documents and maintained organized filing process.
• Completed data entry tasks with accuracy and efficiency.
• Created and maintained data entry logs to track data entry activities.
• Developed and maintained databases to store customer information.
• Resolved discrepancies in data entry activities for accurate, complete jobs.
• Communicated with supervisors and colleagues to process data quickly and resolve discrepancies.
• Develop and create a more effective filling system to accelerate paper work processing
• Update departmental standard operating procedure and database to accurately reflect the current practices
• Verified that information in the computer system was up to date and accurate
• Eliminated outdated records by sending the records to be scanned
• Complied statistical information for special reports
• Verified and logged in datelines for responding to daily enquiries
• Successfully established effective system for a record extension by creating database for daily correspondence tracking
• Answering general queries by telephone, post or in person
• Opening and sorting post
• Operating the company's computerizes booking system
• Photocopying documents
• Ordering stationary
• Maintaining records, filling system and computer files.

• Purchase & control of stationery items of all use
• Managed filing system, entered data and completed other clerical tasks.
• Assisted coworkers and staff members with special tasks on daily basis.
• Assisted development and implementation of new administrative procedures.
• Control fax machine, copier machine, telephone service, Electric maintenance, plumbing and other
• In charge of stationery request from outlet and office
• Renewing company registration forms at Jabatan Pendaftaran Pertubuhan
• Malaysia
• Prepare membership cards and courier them out to the applicant
• Executed record filing system to improve document organization and management.
• Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
• Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
• Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
• Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
• Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
• Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.

Logistic Administrator

• Handle Import and Export shipment
• Plan shipments based on product availability and customer requests
• Tracking orders to ensure timely deliveries
• Preparing shipping documents (like invoices, purchase orders and bills of lading, K2 ( Custom Declaration)
• Engage with MITI, AELB for Certificate of Origin
• Coordinate with Forwarding Agents and Liners as we are Shippers
• Coordinate our supply chain procedures to maximize quality of delivery
• Schedule shifts for our drivers and warehouse staff
• Maintain updated records of orders, suppliers and customers
• Oversee the levels of our warehouse stock and place orders as needed
• Provide information to customers about the status of their orders

HR Executive cum Admin Executive

• Administering Payroll ( EPF, SOCSO, EIS)
• Preparing documents & submission for Bank Loans
• Ensuring compliance with labor law and regulations
• Preparing job descriptions, advertising vacant positions, and managing the employment process.
• Orientating new employees and training existing employees.
• Monitoring employee performance.
• Ensuring that all employees are organized and satisfied in their work environment.
• Develop and monitor overall HR strategies, systems, tactics and procedures across the organization
• Overseeing the health and safety of all employees.
• Implementing systematic staff development procedures.
• Providing counseling on policies and procedures.
• Ensuring meticulous implementation of payroll and benefits administration.
• Communicating with staff about issues affecting their performance.
• Ensuring accurate and proper record-keeping of employee information in electronic and digital format.
• Develop and implement HR strategies and initiatives aligned with the overall business strategy
• Nurture a positive working environment
• Oversee and manage a performance appraisal system that drives high performance
• Maintain pay plan and benefits program
• Assess training needs to apply and monitor training programs
• Report to management and provide decision support through HR metrics
• Ensure legal compliance throughout human resource management
• Processed employee claims involving performance issues and harassment.
• Courier arrangements
• Check on companies Utilities

Handles Government related duties such as:-

• Majlis Bandaraya Subang Jaya (MBSJ)
• Jabatan Imigresen Malaysia

i) Expatriate Services Division

ii) Foreign Workers Centralized Management System

• Ministry of Investment, Trade and Industry (MITI)
• Pejabat Tanah & Galian
• Suruhanjaya Syarikat Malaysia (SSM)
• Jabatan Mineral & Geosains (JMG)
• Atomic Energy Licencing Board (AELB)
• Lembaga Hasil dalam Negeri Malaysia (LHDN)
• Malaysia Investment Development Authority (MIDA)

• Manage portal AIA Insurance, AIG Insurance, The Pacific Berhad & Great Eastern Insurance for Life and General customers.
• Task in Life, General & Marine Insurance
• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Sorted and distributed office mail and recorded incoming shipments for corporate records.
• Executed record filing system to improve document organization and management.
• Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
• Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
• Developed strategies to streamline and improve office procedures.
• Created and maintained databases to track and record customer data.
• Processed customer orders accurately and within agreed timeframes to meet service standards.
• Assisted development and implementation of new administrative procedures.
• Opened and properly distributed incoming mail to promote quicker response to client inquiries.
• Managed filing system, entered data and completed other clerical tasks.