SHAHIRA SHAFFRIN

• Managed administrative tasks and provided top-tier secretarial support for streamlined office operations.

• Efficiently handled email correspondence and performed precise data entry to uphold data integrity.

• Supervised office assets and coordinated the maintenance of facilities, guaranteeing operational equipment.

• Processed invoices with diligence, ensuring prompt settlements and meticulous financial record-keeping.

• Administered procurement and inventory of office supplies, maintaining optimal stock levels.

• Orchestrated mailing and courier logistics, managing all incoming and outgoing correspondence.

• Undertook diverse ad-hoc tasks and special projects as assigned by executive leadership.

• Maintained organized record-keeping and filing systems, ensuring confidentiality and easy access.

• Protected sensitive company and executive information, upholding the highest level of discretion.

• Conducted client document submissions and essential errands, ensuring timely and accurate delivery.

• Cultivated robust partnerships with regional vendors, ensuring cost-effective procurement of premium ingredients, balancing fiscal responsibility with culinary excellence.

• Executed comprehensive staff performance assessments, pinpointing development opportunities and celebrating exemplary performance.

• Championed a culture of inclusivity, promoting open dialogue for employee feedback and innovative contributions.

• Synchronized efforts with cross-functional teams, including marketing and finance, to realize collective objectives and uphold operational continuity.

• Streamlined procurement processes at Zaid Ibrahim & Co, ensuring quality control, efficient payment processing, and effective management of office supplies, travel, and accommodation.

• Led a procurement team to deliver items and services on schedule, upholding high-quality standards.

• Conducted market analysis to identify cost-saving opportunities and enhance procurement efficiency.

• Cultivated strategic partnerships with vendors, promoting a cooperative atmosphere for shared success.

• Negotiated with key suppliers to secure significant cost reductions.

• Assessed potential suppliers for financial reliability, capability, quality, and service before formalizing contracts.

• Managed the procurement budget meticulously to ensure cost containment.

• Maintained comprehensive records of purchases, pricing, and payment terms for accountability and future reference.