SATHIYA RAJ MUNIANDY

GENERAL

• Responsible for monitoring and supporting team members (Junior Level) for related daily workday process.
• Be the custodian and key manager for client's associate on recruitment onboarding / offboarding, payroll, leave management, disciplinary issues and related daily workday process.
• Maintains and updates employee data records in HRIS accurately in timely manners related to hiring, transferring, promoting and terminating.
• Be the contact point for HR data management and the key user for HRIS (Workday, payroll, HR system – Adecco Mynite Software), and expert in HR policies /guidelines.
• Acts as a liaison between external customers and internal departments.
• Prioritize client cases and escalate issues as needed to other departments, as well as work with support teams to increase customer satisfaction and brand recognition.
• Responsible for payroll documents validation and submission in compliance with statutory requirements and company polices, regulatory and legislative requirements.

STAFFING AND OTHERS

• Handles disciplinary issues, grievances, domestic inquiry and dispute mediation and ensures compliance with the Company’s policy and prevailing applicable Acts or Regulations.
• Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements.
• Work with managers from different levels to track and analyze employee performance and be able to provide feedback and guidance to the employee.
• Generating official internal documents such as offer letters, appointment letters, salary slips and warning letters.
• Evaluating employee performance and appraising their pay scale accordingly.
• Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.
• Issues all letter for termination, show cause, dismissal, offer letter, and other related letter which may requested for time to time.

• Perform full spectrum of payroll function: processing of wages, bonus, allowances, overtime, claims, statutory submission, annual tax filing, pay adjustments and payroll related matters.
• Ensure timely payroll processing with hands-on experience in Payroll Software: Payroll Panda.
• Maintain accurate employee personal files records and update all employees’ data in system.
• Adhere to payroll processing and administration are stipulated within Employment Act 1955, SOCSO Act, EPF Act and Income Tax Act.
• Administer employee transfer process include preparing Transfer Letter and update in Payroll System.
• Manage employees’ enquiries in the area of compensation and benefits.
• Prepare and generate monthly payroll reports to Management.
• Involve and support in yearly audit activities.
• Identifying future hiring needs and developing job descriptions and specifications.
• Collaborating with department managers to compile a consistent list of requirements.
• Attracting suitable candidates through databases, online employment forums, social media, etc.
• Conducting interviews and sorting through applicants to fill open positions.
• Assessing applicants' knowledge, skills, and experience to best suit open positions.
• Completing paperwork for new hires.
• Promoting the company's reputation and attractiveness as a good employment opportunity.
• Keeping up-to-date on current employment legislation and regulations and enforcing them within the company.
• Providing recruitment reports to team managers.
• Ensure all workers working permit and passport are valid during their employment in Malaysia.
• Make sure all documents being updated and filled.
• Maintain proper data on all types of transaction, including matter related Fomema, passport, work permit, special pass, etc.
• Apply projection and apply necessary pass such as EP pass or PVP pass through ESD system and My Entry for expatriate to enter Malaysia.
• Submission of passport for endorsement and renew the visa.

• Set objectives for the HR team and track progress.
• Design and implement company policies that promote a healthy work environment.
• Develop compensation and benefits plans.
• Support and suggest improvements to the entire recruitment process.
• Host in-house recruitment events.
• Discuss employees’ career development paths with managers.
• Monitor HR metrics (e.g. turnover rates and cost-per-hire).
• Review departmental budgets.
• Organize learning and development programs.
• Ensure HR staff addresses employees’ requests and grievances in a timely manner.
• Maintain HR procedures that comply with labor regulations.
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.).
• Indoctrination of new hires and ensuring information is complete and in compliance with site requirements as applicable.
• Manage workflow to ensure all payroll transactions are processed accurately and timely.
• Manage full spectrum of Foreign workers visa applications from apply and renew.

• Perform daily payroll department operations.
• Manage workflow to ensure all payroll transactions are processed accurately and timely.
• Reconcile payroll prior to transmission and validate confirmed reports.
• Understand proper taxation of employer paid benefits.
• Execute time and attendance processing and interface with payroll.
• Develop ad hoc financial and operational reporting as needed.
• Update and reconcile monthly bank statements.
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.).
• Prepared petty cash and send report relating.
• Worked with Manager to develop project plan.
• Scheduled regular project meetings to discuss about status and issues.
• Maintained project calendar and ensured project was completed on-time.
• Ensured all project deliverables were in accordance with quality standards.
• Assisted in project audit operations.
• Maintained expense spreadsheet and managed expenses with assigned project budget.

• Assist with day to day operations of the HR functions and duties.
• Provide clerical and administrative support to Human Resources executives.
• Compile and update employee records (hard and soft copies).
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.).
• Coordinate HR projects (meetings, training, surveys etc.) and take minutes.
• Deal with employee requests regarding human resources issues, rules, and regulations.
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.).
• Communicate with public services when necessary.
• Properly handle complaints and grievance procedures.
• Conduct initial orientation to newly hired employees.

• Prepare and review the weekly payroll of hourly employees.
• Indoctrination of new hires and ensuring information is complete and in compliance with site requirements as applicable.
• Create and review checks and balances to ensure accuracy of payroll distribution.
• Time entry and co-ordination of payroll changes and corrections.
• Updating of employee master files, co-ordinate handling and distribution of cheques and pay stubs.
• Ensure pay changes have proper approvals in accordance with company policy (transfers, rate changes, etc.).
• Respond to employee requests and act as a resource to assist hourly employees on all payroll related matters.
• Liaise with operational branches, corporate payroll and sites to ensure all information is received and processed.
• Completion of data entry tasks.
• Providing direct backup and support to other members of accounting group.
• Assisting accounting with various functions as required.
• Participate in special projects and initiatives as required.

• Maintains accounting records by making copies and filing documents.
• Maintains accounting databases by entering data into the computer.
• Verifies financial reports by running performance analysis software program.
• Prepare cash advance cheque, cash cheque, cheque for staff as well as vendor. PO/PR, Claims and monthly treats.
• Protects organization's value by keeping information confidential.
• Handle all calls to assist customer on their enquiries and complaint.