Sahmizan Maidin

• Lead facilities team 4 subordinates (cleaner, receptionist, dispatch & technician)
• Main contact person to everyone in office
• Plan and in charge of office budget
• Raised PO request, GR, vendor registration, invoices submission, accrual, forecast
• Sourcing for quotation and compare as initiatives saving cost.
• Plan for 52 weeks planner – M&E service, cleaning, pest control, indoor plants
• Daily inspection walks through floor
• Work closely with all function like Executive Assistant, HSE, IT, HR, Sales, CGA and all stake holders .
• Responsible for budget office, rectification work, office equipment & pantry supplies, white goods, M&E, cleaning, landscaping, IT equipment, mailing room, HSE .
• Multifunction skills .
• Responsible for office safety, cleanliness .
• Vendor Management.
• Work order management.
• Room booking, event set up, VVIP coordination and others .
• Backfill receptionist during absent and lunch time.
• HSE ambassador, fire marshal and first aider .
• Arranged and monitor rectification work to be completed accordingly.
• In charge of first aid kit inventory, fire extinguisher maintenance and fire evacuation plan.
• In charged for new supplier on board training / briefing.
• In charge of office access card system and building access card and CCTV .
• Response to all queries and get feedback from stakeholders .
• Updated monthly and quarterly report for presentation with regional team and client .
• In charge of signage in office .
• Coordinate contractors, technician to do maintenance ,rectification, power trip, repaired furniture, vending machine, coffee machine and water dispenser machine, pest control and others .
• Submit work permit, moving goods permit and additional air con supply, visitor request preapproval to building management .
• Coordinate power shutdown, carpet shampoo, floor scrubbing, vent Cleaning and disinfection cleaning .
• In charging for office utilities invoice submission, office rental and keep track
• Arranged dispatch to banks, income tax, pay bills and any other assign task..
• Maintaining Group Office Mailing list for mass email broadcasting.
• In charged and updating office extension number .
• Assisting secretary in contracts signing, courier and others assign task .
• Admin for staff petrol card new application, distribution, and cancellation. Updated monthly usage and send to their line manager for approval.
• Responsible for new joiner access card, seating arrangement, business card, lockers and day 1 on boarding .
• Responsible for staff parking request, cancellation .
• Administration works assign time to time by head of department
• Coordinate with event’s organizer for guest registration and arrangement
• Any Ad-Hoc task assigned .

Project (Project Fresh)

• Clearing / dispose unused/ damage office equipment
• Arranged for seating allocation and lockers for new office
• Attend weekly project meeting
• In charge for new security system (access card system), sourcing, arranging and follow up to ensure system are install/ completed before dateline
• Allocated temporary storage for staff to store their personal and office belongings
• Assisting and monitor contractors schedule with accordance to HSE policy / global policy
• Arranged to moved staff personal and office belongings to new space
• Arranged to send/ archive important document to external storage
• Preparing and place new signage at new space
• Inventory count for new space – chairs, tables, monitors and office equipment and headcount
• Arranged deep cleaning for new scape
• Sourcing and purchasing all white goods for new space
• Sourcing and suggest to clients for plants at new space (landscaping)
• Coordinate new office launching day 1 photo shoot new id card .

• Industry Property / Real Estate
• Specialization Property/Real Estate, Role
• Attending all tickets in Guts System
• Dealing with vendors for M&E services, Cleaning, Stationery Supply .
• Managed minor appliance issues and scheduled repairs .
• Monthly meeting with vendors .
• Daily checklist for consumable items & first aid kit.
• Daily inspection walk through floor.
• Headcount Monthly report, updated System (employee seat).
• Coordinate and communicate daily with supply vendors
• Submit Monthly MMR report to client for KPI and present
• Attending Department Meetings
• Coordinate Power Shutdown, Carpet Cleaning, Floor Scrubbing
• Coordinate all repair work happening in office
• Coordinate Massage Therapy on Monthly Basic.
• Coordinate Fire evacuation Training
• Finance
• Raised PR for PO
• Submit monthly forecast report & quarterly budget report to finance
• Submit monthly accrual report to finance
• Updated Funding List on monthly Basic
• Events
• Coordinate with food team for catering request
• Coordinate with event’s organizer for guest registration, venue, and activate temporary pass for them
• Coordinate with Building Management for Air-conditioning supply, work and moving goods permit.

• Specialization Clerical/Administrative Support.
• Managed over 50 customer calls per day.
• Managed multiple tasks and met time-sensitive deadlines.
• Managed multiple tasks and met time-sensitive deadlines
• Attend to all incoming and outgoing calls in professional and efficient manner.
• Attending all Corporate Customer from all over world, also CEO from other branches and countries.
• Monitor and manage office equipment movement.
• Arrange for general office repairs with building management/Locksmith
• Keep inventory check on stocks for pantry supplies, stationery, beverages for vending machine and toiletries supply example hand towel.
• To arrange taxi service for visitors and colleagues as and when needed .
• Temporary staff pass is to be issued and ensure it to be returned.
• Handle all visitors' enquirers at reception counter.
• Update telephone list in timely manner.
• Ensure cleanliness and outlook at reception area.
• Work closely with building management to make sure all facilities inside building is well maintain.
• Some clerical job, filling and faxing also sorting mail.
• Any Ad-Hoc task assign by manager time to time .
• Work closely with HR, Finance and security team .
• Answered central telephone system and directed calls accordingly
• Confirmed appointments, communicated with clients and updated client records.
• Provided callers with address, directions, company website and related information .
• Troubleshot copy machines and printers and scheduled service as needed .

• Responsibility as Receptionist and HR Clerk
• Managed multiple tasks and met time-sensitive deadlines.
• Confirmed appointments, communicated with clients and updated client records.
• Kept reception area clean and neat to give visitors positive first impression.
• Sorted, received and distributed mail correspondence between departments and personnel.
• Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
• Answered phone promptly and directed incoming calls to correct offices.
• Maintained confidentiality of information regarding clients and company.
• Coordinated catering and set up conference rooms for corporate and client meetings.
• Answered large volume of incoming calls daily to resolve customer issues and schedule appointments.
• Scheduled and confirmed appointments and meetings for senior management team.
• Troubleshot copy machines and printers and scheduled service as needed.
• Screened visitors and issued badges to maintain safety and security.
• Provided clerical support to company employees by copying, faxing and filing documents.
• Checked-in visitors, distributed visitor badges and managed logbooks to comply with security initiatives.
• Resolved customer problems and complaints.
• Responded to inquiries from callers seeking information.
• Corresponded with clients through email, telephone or postal mail.
• Provided callers with address, directions, company website and related information.
• Restocked supplies and submitted purchase orders to maintain stock levels.
• Answered central telephone system and directed calls accordingly.
• Handle and redirect customer queries
• Key in annual leave balance of employees
• Count OT for employees
• Filling all employees Manual leave form, bio data of employees
• Issue punch card every end of month
• Handle faxes, scanning and photocopy