Summary
Overview
Work History
Education
Skills
References
Interests
Training
OTHERS WORK EXPERIENCE
MISCELLANEOUS
Timeline
AdministrativeAssistant
SAFEERA HAZWEEN BINTI SAFRI

SAFEERA HAZWEEN BINTI SAFRI

Summary

To secure a challenging position that will allow for dynamic career growth and opportunity to fully utilize the job skills and experiences attained from previous undertakings.


Dedicated Personal Assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.


Knowledgeable Personal Assistant with proven track record in managing daily operations and supporting executives. Excelled in organizing schedules, coordinating travel, and handling confidential information with discretion. Demonstrated ability to anticipate needs and streamline processes, enhancing efficiency and productivity.


Professional assistant with experience in managing executive schedules, coordinating meetings, and handling confidential information. Strong focus on team collaboration and achieving results. Reliable in adapting to changing needs and trusted for efficiency. Skills include calendar management, travel arrangements, and effective communication. Known for organizational skills and proactive problem-solving.

Organized professional prepared for this role with solid background in administrative support and executive assistance. Skilled at managing complex calendars, coordinating meetings, and handling sensitive information with utmost confidentiality. Known for excellent teamwork and adaptability, ensuring seamless operations and results-driven support.


Experienced with managing executive schedules and administrative tasks. Utilizes strong organizational and multitasking skills to enhance efficiency and support. Track record of maintaining confidentiality and ensuring seamless operations through effective communication and problem-solving.

Overview

28
28
years of professional experience
2
2
Languages

Work History

Personal Assistant cum Office Assistant

CH International Sdn Bhd
05.2019 - Current
  • Company Overview: Management Consultant
  • To provide high level confidential support to the Group Managing Director's office by providing a full secretarial and administrative service. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively. To brief staffs and others as required.
  • Manage the day-to-day office tasks of the Group Managing Director
  • Maintain accurate calendars with an understanding of prioritizing important deliverables
  • Organizing Travel Arrangements & Itineraries - Hopping from city to city, country to country – including flights, accommodations and ground transportation
  • Dealing with Foreign Embassy to apply or renew visa, APEC Card or any others Statuary Documentation to be endorsed by Malaysian Government or any other third parties.
  • Liaison with Government officer including local authorities regarding office matters and Group Managing Director's personal matters.
  • Manage and maintain executives' schedules and appointments.
  • Act as a liaison for the Group Managing Director for internal and external inquiries.
  • Conduct research, collect, and analyst data to prepare reports and documents for Group Managing Director.
  • Prepare monthly expense reports for Group Managing Director.
  • Monitor, screen, respond to and distribute incoming communications.
  • Make reservation high end restaurant in Malaysia or oversea restaurant for business lunch or dinner.
  • Keeping records of financial transactions such as invoices, receipts, expenses, and payments
  • Responsible for daily accounting functions such as preparing invoices, performing data entry, bookkeeping of all incoming and outgoing documents, staff claim.
  • Process bills, checks, receipts and other documents
  • Ensure all documents are properly signed and distributed
  • Verify financial and other data
  • Monitor financial transactions
  • Enter data and maintain updated records
  • Assist with account reconciliations
  • Communicate with vendors, customers and colleagues
  • Report the status of accounts and discrepancies
  • Managed Group Managing Director's personal car insurance and scheduled for the services.
  • Organizing Travel Arrangements & Itineraries for family's holiday - Hopping from city to city, country to country – including flights, accommodations and ground transportation.
  • Managed all the maid matters from interview the candidates to renewal working visa. Prepared monthly salary, SOSCO contributions, FOMENA and act behalf sending maid salary to their family via western union.
  • Managed all utilities bills, local assessment tax, fees for building management charge, home appliance devices and electrical equipment in accordingly. Monitor minor/refurbishments works at MD's resident.
  • Organizing dog license with local authorities.
  • Organize Group Managing Director's parents for hospital appointments and managed the parents when Group Managing Director's away for holiday.
  • Managed personal petty cash and prepare monthly reports to Managing Director's office
  • Responsible for daily accounting functions such as preparing invoices, performing data entry, bookkeeping of all incoming and outgoing documents and personal driver's petty cash
  • Make reservation high end restaurant in Malaysia or oversea restaurant for family lunch/dinner, festival and or any other special occasion.
  • Received all personal parcel from overseas in good order and if there are issue, quickly need to verified and solve the problems.
  • Responsible, handle and managed other small online business via Shopee
  • To manage and take all responsible for all the Coffee Bean stocks checking.
  • Prepare monthly and yearly reports for stock Coffee Bean including send all the order to the customer via J&T or Shopee express.
  • Responsible for daily accounting functions such as preparing invoices, bookkeeping of all incoming and outgoing documents.
  • Reporting to: Group Managing Director (GMD)

Personal Assistant

City University of Malaysia
09.2018 - 03.2019
  • Company Overview: Educational
  • Perform general office duties such as answering telephone inquiries, filing, mail, spreadsheets, and journal entries on a daily basis. Strong communication, interpersonal and organizational skills. Maintain the integrity of information systems, databases, and office files.
  • Provide clerical and administrative support to the Executive Director (ED)
  • Ensure that the ED's office operates in a consistently organized manner every day
  • Maintain and oversee all recordkeeping for ED
  • Act as first point-of-contact to callers, relay messages, and transfer calls as appropriate
  • Arrange conferences, meetings, and travel reservations for ED
  • Compose, type, and distribute staff and department meeting notes, routine correspondence
  • Generate and distribute reports as appropriate
  • Locate and attach appropriate files to incoming correspondence requiring replies.
  • Maintain master schedule and event calendars; cross reference with district timelines and facility availability
  • Make copies of correspondence and other printed material
  • Open, read, route and distribute incoming mail and other material and prepare answers to routine letters.
  • Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
  • Establish work procedures and schedules, and manage workflow of other clerical staff members
  • Ensure email best practices and coordinate the flow of information both internally and with other organizations.
  • Able to work as part of a team
  • Able to direct a team with facility and courtesy
  • Able to work with frequent interruptions
  • Operate office equipment such as fax machines, copiers, and phone systems; and use computers for spreadsheet, word processing, database management, and other applications
  • To keep updated of ED's personal properties, claims, personal cars, maids, income tax and unit trust/insurance/shares
  • Reason for Leaving: Better Offer
  • Reporting to: Executive Director

Personal Assistant (Assistant Officer)

The National Front
03.2016 - 08.2018
  • Company Overview: Political Coalition
  • General administrative and secretarial work, such as answering phones, responding to emails and filing. Volunteer support staff, updating databases, arranging meetings, conducting research, briefing the politician on urgent issues and other matters of interest.
  • To preserve the secrecy and confidentiality of information in Executive Secretary of the National Front's office.
  • Secretarial duties, such as managing the politician's diary, making travel arrangements and taking minutes at meetings;
  • Undertaking all administrative duties, filing, responding to correspondence and updating databases;
  • Carrying out research into local and national issues as required, and ensuring the Executive Secretary of the National Front is made aware of any relevant matters;
  • Assisting with campaigns before and during elections, compiling post-mortem reports;
  • Liaising with members of government and local government, party headquarters, other politicians and their staff, relevant interest groups, relevant voluntary sector organizations and constituents;
  • Helping draft amendments for reports and preparing briefing material;
  • Providing the Executive Secretary of the National Front with the support needed to get an issue on the political agenda, e.g., research or liaising with key individuals or groups;
  • Meeting and greeting visitors at all levels of seniority.
  • Reason for Leaving: Better Offer
  • Reporting to: Executive Secretary

Executive Secretary

GOM Resources Sdn. Bhd.
11.2012 - 03.2016
  • Company Overview: Oil & Gas Company (Transportation and Installation)
  • To send emails as directed by SVP, VP AVP or Project Team, and Legal counsel;
  • To forward emails to superior's and colleagues in OCD's Department and Legal Department for their information and further action to be taken;
  • To assist in preparation of Agreement(s)[MOU, Pre-Bid/Confidentiality Agreement, etc]/EXCO/Board Paper to be tabled to the Management level and Board of Directors;
  • To submit and follow up matters on EXCO Papers, Agreement, financial budget reports to be submitted to Management as directed by SVP, VP, and AVP;
  • Coordinating bill payment/advance payment/prepare a summary of legal fees paid for professional service rendered by the firm of solicitors for the respective file – prepare (P.R), memo or letter and finance department.
  • To observe the Safety and Health procedures.
  • Latch the SVP, VP and AVP Room end of the day, every Friday to switch off the plug;
  • Switch off light when SVP, VP, and AVP left the room for meeting;
  • Close the door and switch off light during lunch hour.
  • To assist in checking, validating all bills, claims, reimbursements, payments, before submission to PD, SVP, VP and AVP for endorsement and approval.
  • To check, verify and submit superior's and other staff leave application, movement slip to HRAD.
  • To update HR if PD, SVP, VP and AVP and other staff in OCD and legal department is on Medical leave before 9.30am.
  • To supervise SVP, VP'S office and Legal Department's office administration works and delegate duties for Project Team and Senior Legal Executive and Executive Legal in ensuring all tasks are attended to be them in an appropriate manner;
  • To liaise with other Department Heads, Personal Assistant, Sectaries and external associates relevant to the daily routine work.
  • To assist PD, SVP, VP and AVP to receive, monitor and track documents, letters, memos, EXCO Papers and relevant Agreements to ensure confidentiality and proper handling of documentation with regards to obtaining the relevant signature, distribution and follow-up actions to be taken as directed.
  • To record, prepare and finalize minutes of OCD's Departmental Meeting and Legal Departmental.
  • To assist Senior Legal Executive and Legal executive to record and prepared draft minutes of Status Report.
  • To coordinate, monitor deadline and follow up on actions to be taken.
  • To inform PD, SVP, VP and AVP and other members in legal department if she/he is on MC and pending works need to be completed or etc;
  • To coordinate and follow up works with Admin Department;
  • To coordinate and follow up with HRAD on related human resources matters in relation to D18, OCD and Legal Department staffs, medical benefits, company policy, and regulations.
  • To order office stationery;
  • To perform general clerical duties to include but not limited to: scanning, photocopying, faxing, distribution and mailing/dispatching of documents and correspondence.
  • To participate and attend briefing, training organized by the Management to disseminated the details and information and update colleagues in the Department;
  • To plan, coordinate, arrange meeting, visits and visitor's refreshments and follow-up actions to be taken;
  • To perform diplomatically on any ad-hoc matters, special assignment and related secretarial duties as and when required by the Management
  • To assist the other staff as and when required and be a team player to help each other to ensure the smooth operation of the department;
  • To discharge the duties as directed by PD, SVP, VP and AVP from time to time.
  • Others personal matters besides office matters such, payments for personal things and etc.
  • Reason for Leaving: Retrenchment
  • Reporting to: Vice President, Offshore Construction Division (OCD) – VP (2013-07-01 to 2016-01-31), Senior Vice President, Offshore Construction Division, Tender & Contract and Compliance (OCD, TCD & Compliance) - SVP (2015-04-15 to 2016-03-02), Project Director's office (D18) – PD (2014-07 to 2015-04-15), Assistant Vice President, Legal - AVP (2012-11-01 to 2013-06-30)

Executive Secretary

Sarawak Hidro Sdn. Bhd.
08.2006 - 10.2012
  • Company Overview: Construction (GLC)
  • To assist General Manager /Chairman in: -
  • Preparing correspondence (letter/fax/memo/emails) and minutes of meetings according to format.
  • Planning and arranging appointment, meeting and daily schedule.
  • Answering and making telephone calls, taking notes and messages.
  • Updating mailing list/contact numbers of clients and relevant parties.
  • Conduct searches to find needed information, using such sources as the internet
  • Managing incoming correspondence (letter/fax/memo/emails) as follows:
  • To record document details in Register Book and Computer.
  • To forward to addressee and copy to those need to take action.
  • To file the original copy accordingly.
  • Managing outgoing correspondence (letter/fax/memo/emails), document or parcel as follows:
  • To check the file reference and numbering for correspondence.
  • To make the relevant number of copies required, a copy of the correspondence is to be filed accordingly.
  • To attach fax report/acknowledgment receipt with letter/fax/memo copy for filing.
  • Letter and/or document should be sealed and forwarded to the Administration Division for posting or hand deliver.
  • Prepare and mail checks on behalf of General Manager/Chairman.
  • To circulate memo, announcement or message from the General Manager/ Chairman to the department.
  • Managing appointment/meeting as follows:
  • To confirm details of the appointment/meeting – date, day, time, venue and persons involved (name and designation) should be clearly identified.
  • To remind General Manager/Chairman about the appointment.
  • To prepare a relevant document for the appointment/meeting.
  • To book and prepare meeting room and refreshment.
  • To confirm the appointment/meeting attendance.
  • To arrange transportation/accommodation for appointment, meeting or any event to be held elsewhere. Relevant details such as vehicle, driver, ticket, hotel, date and time should be clearly identified
  • To assist General Manager/Chairman in the following:
  • Medical/traveling claims.
  • Leave application.
  • Requisition of stationery/asset.
  • Bookings of transportation/accommodation.
  • Logistic
  • To assist staff in the department with word processing, meeting arrangement, filing, etc.
  • Handling of administration and private secretarial responsibilities to Chairman related to medical appointment, banking, claims, etc
  • Operate electronic mail systems and coordinate the flow of information both internally and with other departments.
  • To perform other related duties as required from time to time.
  • Liaising with colleagues and external contacts to book travel and accommodation, claims and etc (as a secretary department).
  • Photocopying and printing various documents, sometimes on behalf of other colleagues
  • Learn to operate new office technologies as they are developed and implemented
  • Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs
  • To prepare and update relevant documents for colleagues to attend training and FAT when required by contractors.
  • Reason for Leaving: Better offer
  • Reporting to: Chairman & General Manager E&M

Executive Secretary

Abd Gani Che Man Sdn. Bhd.
08.2004 - 08.2006
  • Company Overview: Legal Firm
  • To assist Lawyer(s) and Managing Partners on legal matters and secretarial works.
  • Case Preparation including document, diary and court file management as well as administrative and clerical tasks.
  • Preparing letters and legal documents such as:-
  • Hire Purchase Litigations;
  • Notice of Demands (NOD);
  • Pre-Summons;
  • Summons;
  • Serve Summons;
  • Affidavit;
  • Judgment; and
  • S.S Application
  • Answering/screening telephone calls;
  • Schedule appointments and organizing meeting arrangements;
  • Maintaining an efficient filing system;
  • Administrating a KIV system;
  • Monitoring work schedule and meeting timelines/deadlines;
  • Preparing travel and other claims;
  • Compile reports and documents in preparation of bundle of documents/authorities to be filed in court;
  • Liaise with clients, court clerks or registrar and/or other law firms on court dates, filing/extraction of court documents etc;
  • Maintain and monitor court diary.
  • Reason for Leaving: Better offer
  • Reporting to: Senior Lawyer

Secretary

Asian Industrial Park Sdn. Bhd.
06.2003 - 02.2004
  • Company Overview: Construction/Building
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Arrange conferences, meetings, and travel reservations for office personnel.
  • Complete forms in accordance with company procedures.
  • Compose, type, and distribute meeting notes, routine correspondence, and reports.
  • Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
  • Locate and attach appropriate files to incoming correspondence requiring replies
  • Mail newsletters, promotional material, and other information
  • Maintain scheduling and event calendars.
  • Make copies of correspondence and other printed material.
  • Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
  • Schedule and confirm appointments for clients, customers, or supervisors.
  • Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
  • Conduct searches to find needed information, using such sources as the Internet.
  • Coordinate conferences and meetings.
  • Establish work procedures and schedules, and keep track of the daily work of clerical staff.
  • Learn to operate new office technologies as they are developed and implemented.
  • Manage projects, and contribute to a committee and teamwork.
  • Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
  • Order and dispense supplies.
  • Prepare and mail checks.
  • Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications
  • Reason for Leaving: Company Closed
  • Reporting to: Chief Executive Officer

Secretary cum Receptionist

Mclarens Saksama Sdn. Bhd
02.1999 - 06.2003
  • Company Overview: Adjusting Firm
  • Assist in the administrative and secretarial duties
  • Responsible for the overall office management and coordination of office requirements and facilities
  • Liaison with internal staffs, external parties, and business associates
  • Manage high level of confidential work
  • To perform general secretarial duties such as correspondence by fax, letters & e-mail, filing as well as scheduling appointments & meetings.
  • To liaise and to co-ordinate with other Divisions and Departments on matters relating to administration, personnel and other department-related matters.
  • Compiling & tracking their status & ensuring that all forms are duly signed and submitted to the respective Divisions/Departments/Units.
  • Maintain filing system and assuring the accuracy of document filing for easy access & retrieval.
  • Any and all other duties as and when assigned from to time by the superior
  • Reason for Leaving: Better offer
  • Reporting to: Senior Manager

Clerk – Credit Card Department (Corporate Card Division)

United Overseas Bank
07.1997 - 12.1997
  • Company Overview: Banking
  • Updating a Corporate Card (Visa, /Master/Etc)
  • Compile information about new accounts, enter account information into computers, and file related forms or other documents;
  • Liaisons with Government Official, Senior Management, and all level staff;
  • General office and maintenance; and
  • Able to work extra hours when necessary (Experience working extra hour from 6.00am to 9.00am and 5.30pm to 12.00am)
  • Reason for Leaving: Further study
  • Reporting to: Manager

Education

Higher Diploma - Secretarial

Stamford Ladies College
01.1998

Diploma - Basic in Banking

C.A. Training
01.1996

Sijil Pelajaran Malaysia - undefined

Methodist Girls School
Klang, Selangor
01.1995

Penilaian Menengah Rendah - undefined

Methodist Girls School
Klang, Selangor
01.1993

Skills

Microsoft Office

References

Anuwar, Abd Wahab, Specialist (Upstream Pipeline), 012-526 2402, Facilities Engineering, Petronas Nasional Berhad

Interests

READING & TRAVELLING

Training

  • Basic Courses Russian Languages at Russian Center Kuala Lumpur 2022
  • Basic SAP 2015
  • In-house Training On Compliance & Internal Control
  • Office Administrative Skills & Practice 2009
  • Professional Secretary Course 2012

OTHERS WORK EXPERIENCE

Fuji Xerox, Petaling Jaya (6 months) – Clerk (While waiting for SPM result)

MISCELLANEOUS

  • Availability: 1 month notice
  • Expected Salary: RM7,000.00 (negotiable)

Timeline

Personal Assistant cum Office Assistant

CH International Sdn Bhd
05.2019 - Current

Personal Assistant

City University of Malaysia
09.2018 - 03.2019

Personal Assistant (Assistant Officer)

The National Front
03.2016 - 08.2018

Executive Secretary

GOM Resources Sdn. Bhd.
11.2012 - 03.2016

Executive Secretary

Sarawak Hidro Sdn. Bhd.
08.2006 - 10.2012

Executive Secretary

Abd Gani Che Man Sdn. Bhd.
08.2004 - 08.2006

Secretary

Asian Industrial Park Sdn. Bhd.
06.2003 - 02.2004

Secretary cum Receptionist

Mclarens Saksama Sdn. Bhd
02.1999 - 06.2003

Clerk – Credit Card Department (Corporate Card Division)

United Overseas Bank
07.1997 - 12.1997

Diploma - Basic in Banking

C.A. Training

Sijil Pelajaran Malaysia - undefined

Methodist Girls School

Penilaian Menengah Rendah - undefined

Methodist Girls School

Higher Diploma - Secretarial

Stamford Ladies College
SAFEERA HAZWEEN BINTI SAFRI