Rubini Sivagnanam

Talent Acquisition and Strategy

• Lead and mentor a recruiting team of 4–7 recruiters across the Asia-Pacific region, driving talent acquisition in Sales, Technology, and Human Resources.
• Develop and execute strategic hiring plans to attract top-tier, experienced talent in a competitive market.
• Acts as a trusted advisor to business and HR leaders, providing market intelligence, data-driven insights, and strategic recommendations.
• Oversee talent sourcing strategies, leveraging industry expertise to shape effective engagement with top talent across all roles.
• Build and sustain strong relationships with tech communities, universities, and industry partners to develop sustainable talent pipelines.
• Direct, hands-on recruiting, managing C-suite hires, while also stepping in to help the team and business reach their targets.
• Managed seven existing client profiles at three new client ramp-ups.
• Completed a minimum of 250 hires per year.
• Currently working on a ramp-up to 600 HC.

Leadership and Team Management.

• Lead, mentor, and coach recruiters to enhance their capabilities, and ensure high performance. Managed a team across three countries in AAPAC.
• Provide guidance on hiring best practices, employer branding, and candidate engagement to the team.
• Partner with global and regional recruiting teams to align on best practices, tools, and processes.

Stakeholder and Business Partnership.

• Partner closely with HR, business leaders, and country HR teams to align hiring needs with business objectives.
• Provide advice on workforce planning, talent market trends, and competitive intelligence.
• Work with internal and external auditors to ensure compliance with recruitment policies, governance, and fair hiring practices.
• Collaborate with leadership to drive employer branding initiatives, and enhance the company’s reputation as an employer of choice.
• Managing 10 high-profile clients in strategizing and hiring to meet business needs.

• Designed and executed targeted recruitment campaigns to attract top talent within specific industries or skill sets.
• Collaborated with HR teams to ensure compliance with federal, state, and local employment laws during all stages of the hiring process.
• Build a new team for a new strategy under People Care Malaysia to support the Customer Service Department and Established Markets.
• Managed end-to-end recruitment across five regions, supporting talent needs in twenty languages.
• Planned and developed recruitment strategies to scale hiring across multiple regions, while creating and implementing trackers to monitor recruitment satisfaction and SLA performance. Actively led projects to streamline and improve the hiring process, ensuring efficiency and candidate experience.
• Managed and guided a team of 4 recruiters, driving performance and delivering on diverse hiring needs
• Completed 200 HC hiring with multiple languages

Business Execution

• Executed end-to-end recruitment, including confidential and C-level roles.
• Applied strong problem-solving and analytical skills to deliver effective hiring solutions.
• Streamlined processes to ensure efficiency and compliance.

Business Partnering

• Partnered with and advised business stakeholders to achieve strategic outcomes.
• Drove innovation and continuous improvements in hiring practices.

People Management

• Managed workload distribution and ensured timely, high-quality delivery of recruitment programs.
• Coached and developed team members to enhance performance and growth.
• Led a team of 6 full-time recruiters and 40 contract recruiters.

People Team Ownership

• Independently identified and led task innovations and cross-team projects to simplify workflows and improve customer experience.
• Trained and coached new joiners, supported major organizational events, and led internal team engagement initiatives.

Location Supported

• Kuala Lumpur
• Budapest
• Bangkok
• North Asia
• Singapore
• Sao Paulo
• Providence, Rhode Island

• Review CVs, conduct pre-screening interviews as required
• Responsible for organizing interviews at all stages of the process including diary coordination for interviewers, including assessment center organization/coordination/facilitation.
• Submitting appropriate candidates to the hiring managers outlining relevant experience.
• Handling any queries, the hiring manager may have in relation to the candidate.
• Ensure interview feedback is gathered from hiring managers and recorded in a timely manner, as well as communicated to candidates
• Assess applicant/candidate quality, skills, and fit to identify the best candidate for a position
• Partnering with the HR Service Delivery team to ensure quality of all related recruitment correspondence including all offers of employment
• External networking to understand benchmarking and best practice
• Develop strong relationships with key stakeholders across Agoda including with hiring managers, HR and the business.
• Provide hiring managers with regular updates on their open positions
• Engages in timely and appropriate communications with all candidates, hiring managers, vendors, generalists and other stakeholders
• Managing customer and candidate expectations appropriately throughout the recruitment process.
• Keeping knowledge current – (market conditions, regulation, etc....) and maintaining ongoing and effective communication and alignment of these with HR and the business.
• Coach and support Team members globally
• Upskill and develop team members
• Conduct training for new recruitment members
• Start up and ramp up new locations - Providence, US, and São Paulo (Brazil).
• Target hiring of 300 headcounts per year into multiple locations: Malaysia, Thailand, Japan, Budapest, the US, and Brazil.

• Responsible for the implementation and administration of MISC Bhd Talent Sourcing and recruitment activities to ensure the timely availability of the right talents with the right fit to support business growth and operational needs.
• Coordinate and executive recruitment requisition by identifying the right sourcing channels to attract the right talent through the following activities
• Prepare job advertisement and recruitment proposal to support initiation
• Screening and recommending talents to Hiring Managers
• Coordinate and arrange technical interviews and assessment activities
• Initiate preliminary negotiation with potential talent and prepare necessary recruitment reports
• Coordinate and execute internal job advertisements for selected vacant position to attract potential internal talents
• Monitor and track vacancies to ensure status of all vacant positions are updated and to plan next course of action
• Assists the Talent Sourcing Manager in development and finalization of the Annual Talent Sourcing Section’s strategies and Initiatives, Plans and budgets
• Monitor the periodic achievement towards the achievement of the section’s scorecard, operational performance indicator and budget to best support business needs.
• Maintain relationship with recruitment agencies and to ensure necessary contracts are current and up to date
• Organize payment to recruitment agencies for successful talents.
• Monitor and report of recruitment agencies’ performance in supplying manpower.

• To report to the HR Director and manage end to end recruitment operations and transactions within Sutherland Global Services Kuala Lumpur
• Discussing and collaborating with other Managers on Team Headcounts and hiring status
• Sourcing and screening resumes from various sources-Internal and external websites
• Organizing and coordinating Interviews
• Conducting first level Interviews
• Conducting Background checks and reference checks
• Negotiating package with candidates and rolling out offers
• Coordinating and running various career fairs and campus engagement for talent attraction.
• Engaging and working with job boards and agencies
• Building recruitment related reports
• Manage 2 Recruitment Coordinators
• Coach, train and developed Junior recruiters.

• AP Recruitment Client satisfaction, voice of customer and compliance. Focal to improve client satisfaction for the Asia Pacific Region
• Performed analysis of business practices and procedures, developed, documented and implemented formal business procedures
• Performed reporting to access and analyze past and present trends in recruitment operations
• Forecast future trends in client satisfactions and innovate current practices of Job description in recruitment
• Plan and implement action items to improve client satisfaction in recruitment
• Assist other Managers in meeting the day-to-day operations.
• Work with Learning and Development to identify training needs of the team and managers.
• Managed talent rotations within regions
• Manage various types of issues as they arise and to ensure a quick resolution.
• Hands on in pivots and V lookup in Microsoft Excel. Hands on Microsoft Words and PowerPoint.

Background Sourcing – Australia & New Zealand Recruitment Team

• Supported end-to-end recruitment sourcing for Australia and New Zealand.
• Conducted CV sourcing and screening to identify qualified candidates.
• Built and maintained talent pools to support ongoing hiring needs.
• Managed social media platforms and professional networking channels to attract talent.
• Performed market mapping to identify trends and competitive insights.
• Prepared and delivered regular recruitment reports for stakeholders.

• Sales of exhibition booth for SME Magazine Event and sales of award entry for HR Asia
• (3 Months)

• Temporarily hired to help HR manager with recruitments. Conducted first level phone interviews and recruitment administration for engineering and IT candidates
• (Contract)

• Worked as a consultant to boost company’s image through media.
• Brainstormed new topic ideas, correspond with the media, and managed interviews between the media and the clients. Job scope also included media monitoring.
• Clients: NEC Computers, UKM, OPUS Group Berhad, BP Healthcare, Universal Music

• Planned above the line advertising for clients. Correspond with media to purchase media space. Presentations to client was also included
• Clients: UEM, PHBB, Point B
• (Contract)