PREVINAH SUBRAMANIAM

PO (Purchase Orders)

• Requests received from Local/Requestor in share folder.
• Check and verify all the invoices (Billing name)
• Confirmation to Local/Requestor on the invoice received in order.
• Print all the invoices to raise PO in SAP
• Raise PHC (Payment History Correction) for adjustment of amendment payment as below.
• PHC Type 1 – Changes to Payment Terms/ Baseline Date/ Payment Block/ Payment Method/ House Bank/ Account ID/ Cost Center/ Profit Center/ GL account code/ Withholding tax
• PHC Type 2 – Reverse invoice (To cancel invoice)
• PHC Type 3 – Reverse payment document and Reverse invoice (To cancel payment and invoice)
• PHC Type 4 – Reverse payment document (To cancel payment and reschedule it)
• Perform daily SAP Vendor Setup/ Update/ Extend/ Block/ Unblock for vendor.
• Receive email from Local/Requestor with supporting document.
• Check and verify all request with supporting document.
• Raise VMA Form in SAP to approve with supporting document.
• Generated invoices upon receipt of billing information and tracked collection progress.

Account payable

• Gathered, evaluated and summarized account data in detailed financial reports.
• Managed and responded to correspondence and inquiries from customers and vendors.
• Managed complex problem-solving for upper management in order to complete projects on-time and within budget.
• Tracked financial progress by creating quarterly and yearly balance sheets.
• Maintained records by imaging invoices, debits, and credits.

Document Controller

• Manage documentation which includes copy, scan, and store for projects.
• Execute related clerical and administrative tasks.
• Check for accuracy and edit files, like contracts as well as update technical documents such as manuals and workflows.
• Create templates for future use and retrieve files as requested by employees and clients.
• Manage the flow of documentation within the organization and maintain confidentiality around sensitive information and terms of agreement.
• Handling tasks assigned by immediate superior as and when required. • Process Payroll
• Responsible for managing payroll and ensuring compliance and accuracy in monthly payroll activities.
• Ensuring timely and accurate delivery of payroll, maintain employees’ information and payroll processing system and records by gathering, calculating, and inputting data.
• Identify, investigate, and resolve discrepancies in timesheet and payroll records, adhere to payroll policies and procedures and complies with relevant legal requirement.
• Undertake any other tasks and responsibilities assigned by superior and/or management.

Process Payroll

• Responsible for managing payroll and ensuring compliance and accuracy in monthly payroll activities.
• Ensuring timely and accurate delivery of payroll, maintain employees’ information and payroll processing system and records by gathering, calculating, and inputting data.
• Identify, investigate, and resolve discrepancies in timesheet and payroll records, adhere to payroll policies and procedures and complies with relevant legal requirement.
• Undertake any other tasks and responsibilities assigned by superior and/or management