Pei Wen TOH

STARTED AS A PURCHASING ASSISTANT

(SEPT, 2013-JULY, 2015)

• Check and verify purchase requisition to ensure accuracy of requirement details before approved by Purchasing Manager and issue Purchase Order to Vendor accordingly.
• Sourcing materials, goods, products, and services and negotiating the best or most cost-effective contracts and deals.
• Tracking orders and ensuring timely delivery.
• Check and verify invoice and delivery order to ensure goods are received as per the purchase order.
• Provides shipping documents for importation of raw materials to forwarding agents in order to carry out custom clearance at port including verify shipping documents with supplier, and custom forms with forwarders.
• Received previous day's production reports from production department in daily basis, thereafter check and key into A21 system in order sales department to arrange delivery of orders to customer.

GRADUALLY LEVEL UP TO PURCHASING SENIOR ASSISTANT

(AUG, 2015-JULY, 2017)

TASK ADDED IN:

• Work with production to understand their needs and requirements, monitor stock levels, place orders, and ensure timely replenishment.
• Maintaining strong relationships with key suppliers to ensure a reliable supply chain.
• Monitoring supplier performance annually to ensure consistent service and quality accordance to ISO 9001:2015.
• Maintain organized and secure filing systems for all documents, records, and reports to ensure easy retrieval and regulatory compliance
• Liaise with financial department on payment matter to maintain accurate financial records, ensuring timely payments mainly for import orders.
• Collaborate with the shipping department to confirm shipping schedules, delivery timelines, and any special handling requirements for import orders

CONTINUIOUSLY LEVEL UP TO PURCHASING OFFICER

(AUG, 2017-TILL TODATE)

• Conducted research, identifying potential vendors and better pricing options, getting samples for testing purpose.
• Provide administrative support to the Admin Manager as needed, including assisting with paperwork, documentation, filing, and other clerical tasks to ensure smooth office operation

• Completed data entry tasks with accuracy and efficiency and saved in database to keep records of essential organizational information.

• Managed administrative tasks such as photocopying, scanning, and organizing documents to support efficient office operations.
• Ensuring proper file organization and record-keeping.
• Prepare and issue formal correspondence to send original land grants to respective owners.
• Manage incoming and outgoing telephone calls and emails, ensuring timely responses